Jobs at Medical College of Wisconsin

Provides financial, accounting, and administrative support for sponsored grants and contracts. Responsibilities include preparing agency reports and invoices, reviewing expenditures for compliance, managing journal entries and cost transfers, monitoring budgets and receivables, setting up and closing awards, supporting audits, maintaining internal controls, and administering time and effort reporting under federal regulations.

Performs financial and business analysis supporting operating budgets, forecasting, P&L reporting, provider productivity, workforce planning, business development, and financial process improvements. Prepares reports and analyses for practice leadership, supports funds flow models and budget initiatives, presents findings to stakeholders, and oversees assigned special projects.

Reviews and executes procurement documents, ensures policy and regulatory compliance, and supports strategic sourcing across assigned spend categories. Develops RFIs, RFPs, and RFQs; evaluates suppliers, negotiates agreements, manages contracts, and conducts pricing analyses. Partners with departments and suppliers to resolve issues, improve purchasing processes, promote preferred agreements, and enhance compliance and customer experience.

Leads business intelligence and analytics for institutional advancement, designing dashboards, data models, SQL transformations, predictive models, and reporting products for fundraising, donor pipelines, alumni engagement, grateful patient programs, and leadership. Partners with clinical, enterprise, and advancement teams to ensure data quality, HIPAA-compliant workflows, governance, CRM transitions, and actionable insights. Provides documentation, user training, mentoring, and executive-level analysis.

Executes procurement transactions, sourcing events, negotiations, contract implementation, and supplier management for assigned spend categories. Reviews purchasing documents for policy, regulatory, and audit compliance; analyzes markets and pricing; supports cooperative agreements; resolves supplier issues; promotes preferred contracts; and advises departmental stakeholders on sourcing solutions and purchasing processes.

Leads complex, cross-functional initiatives involving operational systems strategy, process optimization, systems integration, and organizational transformation. Develops project plans, manages risks and dependencies, coordinates technology and business stakeholders, documents processes and requirements, facilitates change adoption, and provides executive dashboards and status reporting. Requires a bachelor’s degree and at least five years of experience; PMP certification and healthcare, research, or registry experience are preferred.

Provides advanced contract administration and coordination for clinical research programs. Drafts, reviews, negotiates, and tracks research agreements, identifies contractual and compliance risks, maintains contract records, and coordinates stakeholders including investigators, sponsors, legal counsel, procurement teams, and external collaborators. Ensures agreements comply with applicable regulations and institutional requirements while monitoring deadlines, renewals, amendments, and deliverables.

Leads the architecture, configuration, deployment, security, governance, and continuous improvement of Workday HCM and Payroll solutions. Partners with HR, Finance, IT, and business stakeholders to define requirements, recommend solutions, manage initiatives, resolve complex cross-module issues, maintain documentation, and ensure compliance. Mentors technical and consulting teams while aligning Workday modules and integrations with organizational goals.

Leads the architecture, integration, configuration, security, and optimization of Workday Finance solutions. Collaborates with Finance, HR, IT, and business stakeholders; troubleshoots complex cross-module issues; ensures compliance, data governance, and internal controls; documents system designs; mentors implementation teams; and recommends continuous improvements across Workday and connected enterprise systems.

Process and support biweekly and on-demand payrolls, validate payroll results, review W-4 elections, calculate retroactive pay and vacation payouts, make accounting adjustments, and maintain labor distributions. Provide timekeeping system support, resolve errors, answer payroll questions, assist with system testing and upgrades, train colleagues, and collaborate with Human Resources and Benefits teams.

Supports earned media and external communications by writing news releases, media alerts, pitches, articles, fact sheets, and reports. Identifies story ideas, researches media contacts, monitors coverage, responds to inquiries, supports reporting and social media content, and collaborates with communications and marketing teams. The intern also coordinates projects, follows fact-checking and approval processes, and communicates progress to staff.

Coordinates community safety programs, meetings, events, communications, and partner engagement for a public health division. Responsibilities include managing logistics, schedules, deliverables, documents, social media, web content, presentations, trainings, registrations, relationship systems, and committee participation. The role also researches community safety and violence prevention trends, supports technical assistance, and develops processes to ensure consistent program delivery.

Provides administrative and operational support across Pharmacology & Toxicology and Physiology departments. Responsibilities include developing program materials, supporting onboarding, managing purchasing and expense processes, tracking equipment and supplies, coordinating schedules, travel, meetings, recruitment events, and site visits, maintaining databases, processing invoices, and handling correspondence and inquiries.

Coordinates daily administrative activities for a research program, supporting program materials, databases, timelines, budgets, meetings, training, animal husbandry activities, and stakeholder reporting. Collects and analyzes program data, maintains program files, organizes events and site visits, and collaborates with program leadership to advance program goals.

Performs advanced administrative support, including correspondence, document formatting, scheduling, travel coordination, report preparation, budget monitoring, invoice processing, records management, and handling confidential information. Coordinates projects, screens calls and visitors, resolves complex inquiries, and maintains accurate filing systems. Requires a high school diploma and five years of experience.

Design and govern CIBMTR’s modern cloud-native data platform, including lakehouse migration, metadata management, analytics, machine learning, and agentic AI. Validate vendor architecture, establish security and governance standards, guide proofs of concept, and advise leadership on technology strategy. Mentor engineers and analysts transitioning from traditional data warehousing to AI- and cloud-native practices while ensuring scalability, privacy, regulatory compliance, cost efficiency, and operational resilience.

Coordinate implementation of the Medical Doctorate Program’s Ambulatory Integrated Block. Manage schedules, educational materials, timelines, assessments, grades, databases, faculty recruitment and training, course sessions, OSCE events, student requests, outreach, and compliance. Collaborate with faculty, clerkship coordinators, community partners, and standardized patients while troubleshooting issues and advocating for students.

Coordinates dermatology education programs, including events, learner recruitment, interviews, orientations, schedules, graduation, accreditation compliance, databases, assessments, and evaluations. Serves as liaison among faculty, administrators, departments, affiliates, and national organizations. Recruits instructors and speakers, creates educational materials, supports program leadership, resolves issues, and may monitor budgets or supervise support staff.

Manages a portfolio of institutional partner accounts across the health ecosystem, serving as the primary relationship owner from onboarding through renewal. Responsibilities include needs assessments, goal setting, partner meetings, project oversight, reporting, recommendations, risk monitoring, and stakeholder relationship development. The role requires strong written and interpersonal communication, independent prioritization, and regular travel within the United States for partner engagements and conferences.

Manage the development, delivery, and continuous improvement of adult learning programs for the KNN Bridging Across Differences initiative and FOREST learning consortium. Responsibilities include coordinating internal and external stakeholders, developing educational and marketing materials, overseeing virtual and in-person learning experiences, managing schedules and databases, tracking metrics, supporting evaluations, facilitating sessions, and ensuring policy compliance. The role requires travel one to two times monthly to support campus activities.