Jobs at Medical College of Wisconsin

Coordinates the full grant lifecycle, including identifying funding opportunities, preparing and submitting pre-award applications, administering post-award grants, managing budgets, and ensuring compliance with sponsor terms, institutional policies, and federal regulations. Provides guidance to investigators and administrative staff and supports the preparation of grant, contract, and research proposal documentation.

Plans and executes philanthropy and alumni events for the Medical College of Wisconsin. Responsibilities include coordinating stakeholders, managing event logistics, budgets, timelines, vendors, communications, collateral, registration, onsite setup, attendee experiences, and post-event follow-up. The role supports in-person, virtual, and hybrid events, maintains records, facilitates meetings, and travels to regional event locations as needed.

Maintains, repairs, installs, monitors, and supports LAN, WAN, VoIP, VPN, wireless, Internet, and Cisco network systems. Handles network administration, upgrades, change requests, ticket resolution, troubleshooting, basic security administration, performance monitoring, and service improvements. Collaborates with service desk, server, operations, application support, customers, and leadership while supporting network projects and operational goals.

Leads the architecture, configuration, deployment, security, governance, and continuous improvement of Workday HCM and Payroll solutions. Partners with HR, Finance, IT, and business stakeholders to define requirements, recommend solutions, manage initiatives, resolve complex cross-module issues, maintain documentation, and ensure compliance. Mentors technical and consulting teams while aligning Workday modules and integrations with organizational goals.

Leads the architecture, integration, configuration, security, and optimization of Workday Finance solutions. Collaborates with Finance, HR, IT, and business stakeholders; troubleshoots complex cross-module issues; ensures compliance, data governance, and internal controls; documents system designs; mentors implementation teams; and recommends continuous improvements across Workday and connected enterprise systems.

Supports enterprise business intelligence through ETL, SQL development, data warehouse modeling, SSRS reporting, SSAS cubes, Qlik analytics, dashboards, documentation, quality assurance, and issue resolution. Partners with cross-functional stakeholders to gather requirements, translate business needs into reporting solutions, ensure data accuracy, and train end users. The role requires independent analysis while collaborating with senior BI staff and supporting organizational decision-making.

Process and support biweekly and on-demand payrolls, validate payroll results, review W-4 elections, calculate retroactive pay and vacation payouts, make accounting adjustments, and maintain labor distributions. Provide timekeeping system support, resolve errors, answer payroll questions, assist with system testing and upgrades, train colleagues, and collaborate with Human Resources and Benefits teams.

Supports earned media and external communications by writing news releases, media alerts, pitches, articles, fact sheets, and reports. Identifies story ideas, researches media contacts, monitors coverage, responds to inquiries, supports reporting and social media content, and collaborates with communications and marketing teams. The intern also coordinates projects, follows fact-checking and approval processes, and communicates progress to staff.

Coordinates community safety programs, meetings, events, communications, and partner engagement for a public health division. Responsibilities include managing logistics, schedules, deliverables, documents, social media, web content, presentations, trainings, registrations, relationship systems, and committee participation. The role also researches community safety and violence prevention trends, supports technical assistance, and develops processes to ensure consistent program delivery.

Provides administrative and operational support across Pharmacology & Toxicology and Physiology departments. Responsibilities include developing program materials, supporting onboarding, managing purchasing and expense processes, tracking equipment and supplies, coordinating schedules, travel, meetings, recruitment events, and site visits, maintaining databases, processing invoices, and handling correspondence and inquiries.

Coordinates daily administrative activities for a research program, supporting program materials, databases, timelines, budgets, meetings, training, animal husbandry activities, and stakeholder reporting. Collects and analyzes program data, maintains program files, organizes events and site visits, and collaborates with program leadership to advance program goals.

Performs advanced administrative support, including correspondence, document formatting, scheduling, travel coordination, report preparation, budget monitoring, invoice processing, records management, and handling confidential information. Coordinates projects, screens calls and visitors, resolves complex inquiries, and maintains accurate filing systems. Requires a high school diploma and five years of experience.

Design and govern CIBMTR’s modern cloud-native data platform, including lakehouse migration, metadata management, analytics, machine learning, and agentic AI. Validate vendor architecture, establish security and governance standards, guide proofs of concept, and advise leadership on technology strategy. Mentor engineers and analysts transitioning from traditional data warehousing to AI- and cloud-native practices while ensuring scalability, privacy, regulatory compliance, cost efficiency, and operational resilience.

Performs accounting and administrative duties for student tuition, loans, affiliate and clinical receivables, sponsored research contracts, invoicing, reconciliations, budgeting, collections, journal entries, payroll reallocations, and audit reporting. Ensures compliance with federal lending requirements and contractual agreements, supports month-end and year-end close, advises students on loan obligations, and collaborates with internal departments, agencies, attorneys, and external partners.

Coordinates OBGYN undergraduate medical education programs, including clerkship rotations, elective courses, schedules, learner records, assessments, evaluations, recruitment, educational materials, and accreditation compliance. Serves as liaison among faculty, administrators, affiliated institutions, and national organizations while supporting program leaders with communications, problem solving, VSLO and SLOE completion, budgets, and staff oversight.

Manages pre-award and non-financial post-award activities for grants, contracts, and cooperative agreements. Reviews, prepares, and submits proposals; interprets sponsor and institutional regulations; supports NIH Just-in-Time materials; reviews subcontracts; negotiates award terms; accepts awards; and advises investigators on compliance. Serves as a liaison between institutional departments and sponsors, manages a designated portfolio, supports systems testing, and participates in team projects.

Coordinate implementation of the Medical Doctorate Program’s Ambulatory Integrated Block. Manage schedules, educational materials, timelines, assessments, grades, databases, faculty recruitment and training, course sessions, OSCE events, student requests, outreach, and compliance. Collaborate with faculty, clerkship coordinators, community partners, and standardized patients while troubleshooting issues and advocating for students.

Coordinates dermatology education programs, including events, learner recruitment, interviews, orientations, schedules, graduation, accreditation compliance, databases, assessments, and evaluations. Serves as liaison among faculty, administrators, departments, affiliates, and national organizations. Recruits instructors and speakers, creates educational materials, supports program leadership, resolves issues, and may monitor budgets or supervise support staff.

Manages a portfolio of institutional partner accounts across the health ecosystem, serving as the primary relationship owner from onboarding through renewal. Responsibilities include needs assessments, goal setting, partner meetings, project oversight, reporting, recommendations, risk monitoring, and stakeholder relationship development. The role requires strong written and interpersonal communication, independent prioritization, and regular travel within the United States for partner engagements and conferences.

Manage the development, delivery, and continuous improvement of adult learning programs for the KNN Bridging Across Differences initiative and FOREST learning consortium. Responsibilities include coordinating internal and external stakeholders, developing educational and marketing materials, overseeing virtual and in-person learning experiences, managing schedules and databases, tracking metrics, supporting evaluations, facilitating sessions, and ensuring policy compliance. The role requires travel one to two times monthly to support campus activities.