Jobs at Kenes Group

Manage the full congress registration lifecycle, including participant data entry, registration communications, reports, travel grants, reimbursements, and hotel room blocks for invited speakers. Coordinate booking changes and special requests while maintaining accurate records. The role requires strong organization, customer service, English communication, deadline management, and collaboration across international teams. Travel abroad approximately four to five times annually is required.

Manage the full participant registration lifecycle for international congresses, including data entry, communications, registration reports, travel grants, reimbursements, and hotel accommodations for invited speakers. Coordinate booking requests, changes, participant requirements, and supplier account finalization while maintaining accurate records, meeting deadlines, and providing high-quality customer service.

Support the full congress registration lifecycle, including participant data entry, registration coordination, reporting, travel grant reimbursements, and communication with stakeholders. Manage hotel room blocks and booking requests for invited speakers, coordinate changes and special requirements, and maintain accurate records. Work independently and collaboratively in a fast-paced environment while meeting deadlines and maintaining high customer service standards.

Manage the association's secretariat and day-to-day operations, support Board governance and meetings, coordinate projects and events, handle member communications and marketing, assist financial processes, and manage stakeholder and membership relations.

The Marketing & Communications Specialist will manage marketing programs, cultivate stakeholder relationships, and coordinate projects across digital channels and events.

Support Secretariat and executive operations, coordinate committees, webinars, mentorship and ECR initiatives; develop and execute digital marketing, social media, newsletters, website and promotional content; manage partnerships, podcast coordination, donations, and stakeholder communications while ensuring brand consistency and event support.

Manage the association's secretariat, operations, governance, meetings, membership, communications, events, and financial coordination. Support Board and Officers, implement policies, run projects (awards/grants), maintain stakeholder relations, and oversee member engagement and digital communications.

Provide setup, configuration, and end-user support for congress applications and databases; import and manage data; generate reports; prepare meeting, publication, and app materials (including XML/eBook exports); coordinate with vendors and scientific committees; ensure adherence to procedures and production deadlines.

Perform day-to-day bookkeeping and reconciliations, process vendor and customer invoices, support payments and month/quarter/year-end closings, maintain ERP data accuracy, and support automation and AI-driven finance process improvements while collaborating with global teams.

Lead accounting, financial reporting, reconciliation, and controls across a multinational organization. Manage monthly and annual close, cash and treasury reporting, FX hedging, and ERP-driven process improvements while partnering with the CFO and finance teams.

Support daily HR operations, onboarding, recruitment activities, and employee documentation. Manage office facilities, suppliers, events, travel logistics, and visits. Help improve HR processes and contribute to employee experience in a hybrid Madrid-based role.

Lead marketing for assigned congresses: manage marketing managers/coordinators, develop brand and strategy, plan and adhere to budgets, run promotional and lead-generation campaigns, create online/offline materials (including video), coordinate internal/external stakeholders, and report campaign performance.

Lead marketing for assigned congresses: define brands and strategies, manage budgets and campaigns, oversee a team of marketing managers/coordinators, drive lead generation, produce online/offline materials (including video), report results, and coordinate internal/external stakeholders to ensure successful delivery.