The Role
Provides front desk and resident support across two offices, including answering phones, managing emails, data entry, filing, document management, work orders, vendor scheduling, invoice tracking, and general administrative workflows. Uses Microsoft Office for reporting and communication while maintaining organized records and delivering customer service.
Summary Generated by Built In
Location: On-site
Schedule: 40 hours per week; 20 hours in Boynton Office, 20 hours in Lake Worth Office
Compensation: $18 per hour
We are seeking a Full-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations. This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations.
Responsibilities- Provide front desk support/receptionist duties (greeting residents, answering phones, managing emails)
- Deliver high-level customer service/resident services
- Perform data entry, filing, and document management (digital and paper records)
- Manage inbound calls, email correspondence, and general inquiries
- Assist with work orders, service requests, and follow-ups
- Support office administration and daily administrative tasks
- Coordinate vendor scheduling, appointments, and access
- Process invoices, billing support, and tracking logs
- Maintain organized filing systems and office records
- Use Microsoft Office (Excel, Word, Outlook) for reporting and communication
Requirements
- 1+ year of experience in an Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
- Must have experience in a management company
- Strong data entry and computer skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Knowledge with CINC Systems a Plus
- Experience handling phone systems, email communication, and scheduling
- Strong organizational skills and attention to detail
- Ability to multitask and manage administrative workflows
Benefits
- Comprehensive benefits package (health, dental, vision, retirement plan, PTO, professional development support).
Skills Required
- 1+ year of experience in an Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
- Experience in a management company
- Strong data entry and computer skills
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Experience handling phone systems, email communication, and scheduling
- Strong organizational skills and attention to detail
- Ability to multitask and manage administrative workflows
- Knowledge of CINC Systems
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The Company
What We Do
HOA Talent is a recruitment and career-advisory platform that connects HOA industry professionals with management companies that prioritize sustainable careers.
