Jobs at Healthcare Business Academy (HBA)

Manage clients’ social media presence, content calendars, visual and written content, digital marketing campaigns, website updates, email marketing, SEO, online advertising, community outreach, and performance reporting. Create branded content across multiple platforms, engage audiences, analyze campaign results, and recommend improvements. The role may also include recruitment marketing and light executive or personal assistant support.

Provides full-time remote executive and administrative support to U.S.-based healthcare practice owners. Manages calendars, inboxes, tasks, projects, meetings, reporting, presentations, patient follow-up, vendors, invoices, SOPs, and compliance reminders. Uses Claude to draft communications, summaries, agendas, and reports while reviewing all outputs for accuracy, judgment, brand voice, HIPAA compliance, and confidentiality. Coordinates across owners, staff, patients, and vendors while maintaining reliable follow-through.

Supports healthcare practice owners remotely by managing calendars, inboxes, tasks, projects, meetings, reporting, patient follow-up, vendors, invoices, and administrative workflows. Uses Claude to draft communications, summaries, agendas, and presentations while reviewing all outputs for accuracy, judgment, confidentiality, and HIPAA compliance. Maintains task trackers, SOPs, brand voice files, and daily and weekly reporting.

Provides virtual reception and administrative support for a private equity firm, greeting guests, coordinating building access, managing meetings and calendars, arranging travel and expenses, ordering supplies, coordinating vendors and services, and responding to inquiries. Requires a polished client-facing manner, strong organization, discretion, independent work skills, and proficiency with office, collaboration, expense-management, and virtual front desk software.

Manage and optimize Google, Meta, and LinkedIn advertising campaigns; monitor performance and budget pacing; verify conversion tracking; perform launch QA; update dashboards and monthly reports; maintain client documentation; support website and landing page updates; research trends and competitors; and coordinate campaign tasks and client questions. The role emphasizes critical thinking, proactive communication, detailed documentation, accountability, and using AI tools to diagnose issues and recommend improvements.

Owns day-to-day bookkeeping for an established operating company, including accounts payable, accounts receivable, vendor and customer records, account reconciliations, journal entries, aging reports, and month-end close support. The role also supports year-end close, tax preparation, 1099 filing, audits, and outside CPA coordination. Strong accounting software, spreadsheet, US GAAP, communication, and independent remote-work skills are required.

Own day-to-day corporate bookkeeping, including accounts payable, accounts receivable, reconciliations, journal entries, and month-end close support. Maintain vendor and customer records, process payments and invoices, monitor aging, prepare financial reports, and support the outside CPA with year-end close, tax preparation, 1099 filings, and audits. The role requires independent remote work, strong communication, accuracy, and proficiency with accounting platforms and spreadsheets.