Jobs at Cozen O'Connor

Produces, formats, revises, proofreads, and manages legal documents for attorneys and legal staff. Performs PDF conversion, OCR, Bates numbering, mail merges, electronic filing, and document production using legal technology tools. Creates presentations, spreadsheets, timelines, organizational charts, and electronic closing binders. Supports document management processes, enters attorney time, and manages multiple priorities while delivering accurate work on schedule.

Lead strategy, architecture, delivery, and operational support for enterprise software and workflow automation. Manage a multidisciplinary team and vendor partners to deliver enterprise-scale applications, modernize platforms, drive CI/CD and cloud practices, and ensure lifecycle management, reliability, and business-aligned technical solutions.

Provides part-time administrative and office operations support, including mail and package handling, UPS shipments, matter setup in claims software, supply ordering, equipment troubleshooting, telephone coverage, postage management, and coordination with building management. The role requires strong organization, communication, multitasking, attention to detail, proofreading, problem-solving, and technology skills.

Plan, coordinate, and execute internal and client-facing events (socials, seminars, conferences, retreats, trade shows, speaking engagements). Manage site selection, vendor contracts, budgets, promotional products, on-site logistics, invoicing, post-event analysis, and collaborate with internal teams and design to produce event materials and strategies.

Provide administrative support to attorneys by transcribing correspondence, preparing client/matter forms, invoices, and e-filings; inputting critical dates into docketing system; scheduling depositions/mediations; managing electronic and paper files; liaising with vendors and clients; proofreading documents; and coordinating meetings and document workflow.

Supports attorneys and clients with trust and estate administration, including probate coordination, asset valuation, tax return preparation and filing, fiduciary accountings, tax payments, beneficiary distributions, and estate termination. Serves as a primary contact for representatives, beneficiaries, advisors, and accountants; maintains financial records and coordinates family office services. Requires strong organization, confidentiality, communication, accounting, and technology skills.

Conduct daily conflicts research, run and analyze conflicts searches, identify potential conflicts, maintain conflicts database data integrity, and process electronic client and matter opening requests. Research corporate information using legal and business databases, communicate with attorneys and staff, manage multiple assignments and deadlines, and support conflicts-related projects independently or collaboratively.

Provide front-desk and hospitality services including answering phones, greeting guests, managing conference room and videoconference reservations, coordinating deliveries and mail, ordering catering, organizing office events, communicating with building management, and supporting miscellaneous administrative projects for attorneys and staff.

Support litigation attorneys through all stages of litigation: prepare and e-file pleadings, motions, discovery, and subpoenas; manage discovery and case files; conduct factual and legal research using Lexis/Westlaw; coordinate witnesses, depositions, and service; maintain calendars and case databases; and communicate with clients and experts.

Manage client-specific billing rates and AFAs in systems (e.g., Aderant); act as SME for rate inquiries; ensure compliance with client billing guidelines; support audits; mentor junior staff; and collaborate with IT and Finance to improve reporting and automation.

Handle client invoice inquiries, collections, payment posting, write-offs, and reconciliation. Communicate with clients and attorneys to resolve discrepancies, reduce deductions, and maintain accurate contact and payment records using Aderant and Microsoft applications.

Provide remote calendaring and docketing support for litigation and non-litigation matters using BEC Docket Enterprise. Research court rules, create and quality-check calendar entries and reports, attach relevant documents, communicate with attorneys/paralegals, train staff on docketing systems, and ensure compliance with firm calendaring policies to avoid missed deadlines.

Lead firm-wide strategy, AI adoption, and operational transformation projects: develop strategic analyses and plans, identify and deploy AI use cases, redesign cross-functional processes, manage multiple workstreams, and drive change and adoption with senior leaders across practices and departments.

Provide litigation support across all stages: prepare and e-file documents, manage case files and calendars, handle document review and e-discovery, retrieve subpoenas and third-party records, conduct factual research, draft correspondence, assist with trial preparation and attendance, and accurately enter time in billing systems.

Manage lateral attorney and student recruiting lifecycle for the firm: sourcing, candidate tracking, screening, references, background checks, conflict clearance, onboarding, and coordinating with HR and search firms. Support recruiting initiatives and assist leadership as needed.

Partner with transactional and advisory practices to identify AI and workflow improvements, lead pilots from design to adoption, build reusable AI-enabled tools (prompts, agents, playbooks), provide training and hands-on support, and drive client-facing innovation and firmwide scaling of AI solutions.

Partner with litigation teams to identify AI and process-improvement opportunities, lead pilots from design to adoption, build reusable AI-enabled playbooks and prompts, train and support lawyers on generative AI use, and advance client-facing litigation delivery strategies.

Coordinate and manage onboarding and integration for lateral partner hires across US and Canada. Schedule events, prepare materials, track milestones, support integration planning, assist reporting and data analysis, and collaborate with internal stakeholders to improve processes and retention.

Serve as the firm's first point of contact by answering and routing calls, managing reception and hospitality, coordinating conference rooms and catering, planning office events, supporting mailroom and records management, and assisting with administrative projects.

Supervise a small records team and manage daily legal records operations, including indexing, filing, retrieval, offsite storage coordination, vendor management, invoice processing, and project work. Train staff and attorneys on records systems (IRM), lead process improvements, and ensure accuracy, confidentiality, and timely delivery of files.