Jobs at Cozen O'Connor

Coordinate and manage onboarding and integration for lateral partner hires across US and Canada. Schedule events, prepare materials, track milestones, support integration planning, assist reporting and data analysis, and collaborate with internal stakeholders to improve processes and retention.

Serve as the firm's first point of contact by answering and routing calls, managing reception and hospitality, coordinating conference rooms and catering, planning office events, supporting mailroom and records management, and assisting with administrative projects.

Supervise a small records team and manage daily legal records operations, including indexing, filing, retrieval, offsite storage coordination, vendor management, invoice processing, and project work. Train staff and attorneys on records systems (IRM), lead process improvements, and ensure accuracy, confidentiality, and timely delivery of files.

Provide operational and financial leadership to legal practices and ancillary businesses. Serve as Finance-business liaison, drive profitability, manage budgeting and P&L, implement matter management, support integrations, refine processes, partner with FP&A and Data Analysis, and perform ad hoc analyses for leadership.

Lead technical program management for the Subrogation business unit, driving cross-functional initiatives, improving claims and financial workflows, overseeing delivery of systems and integrations, managing vendor coordination, reporting, governance, compliance, and client-facing executive communications to support operational excellence and growth.

Lead strategy, design, implementation, and operation of the firm's enterprise application portfolio. Manage a team of enterprise systems engineers, own 24x7 Tier 3 application support, lifecycle management, disaster recovery exercises, and drive performance, security, and user experience improvements while partnering with business stakeholders and vendors.

Independently manage a portfolio of complex property subrogation claims from assignment to resolution. Investigate losses, evaluate liability and damages, develop recovery strategies, prepare demand packages, negotiate settlements, support litigation/arbitration, collaborate with legal and SMEs, maintain accurate files, meet recovery/productivity targets, and mentor junior staff.

Lead strategy, architecture, delivery, and operational support for enterprise software and workflow automation. Manage a multidisciplinary team and vendor partners to deliver enterprise-scale applications, modernize platforms, drive CI/CD and cloud practices, and ensure lifecycle management, reliability, and business-aligned technical solutions.

Provide administrative support to attorneys by transcribing correspondence, preparing client/matter forms, invoices, and e-filings; inputting critical dates into docketing system; scheduling depositions/mediations; managing electronic and paper files; liaising with vendors and clients; proofreading documents; and coordinating meetings and document workflow.

Provide front-desk and hospitality services including answering phones, greeting guests, managing conference room and videoconference reservations, coordinating deliveries and mail, ordering catering, organizing office events, communicating with building management, and supporting miscellaneous administrative projects for attorneys and staff.

Support litigation attorneys through all stages of litigation: prepare and e-file pleadings, motions, discovery, and subpoenas; manage discovery and case files; conduct factual and legal research using Lexis/Westlaw; coordinate witnesses, depositions, and service; maintain calendars and case databases; and communicate with clients and experts.

Manage client-specific billing rates and AFAs in systems (e.g., Aderant); act as SME for rate inquiries; ensure compliance with client billing guidelines; support audits; mentor junior staff; and collaborate with IT and Finance to improve reporting and automation.

Manage lateral attorney and student recruiting lifecycle for the firm: sourcing, candidate tracking, screening, references, background checks, conflict clearance, onboarding, and coordinating with HR and search firms. Support recruiting initiatives and assist leadership as needed.

Provide litigation and labor & employment legal support: transcribe correspondence, prepare filings, manage e-filing and docketing, schedule depositions/mediations, maintain electronic and paper files, liaise with vendors and clients, proofread, and support case administration.

Plan, coordinate, and execute internal and client-facing events (socials, seminars, conferences, retreats, trade shows, speaking engagements). Manage site selection, vendor contracts, budgets, promotional products, on-site logistics, invoicing, post-event analysis, and collaborate with internal teams and design to produce event materials and strategies.

Handle client invoice inquiries, collections, payment posting, write-offs, and reconciliation. Communicate with clients and attorneys to resolve discrepancies, reduce deductions, and maintain accurate contact and payment records using Aderant and Microsoft applications.

Provide remote calendaring and docketing support for litigation and non-litigation matters using BEC Docket Enterprise. Research court rules, create and quality-check calendar entries and reports, attach relevant documents, communicate with attorneys/paralegals, train staff on docketing systems, and ensure compliance with firm calendaring policies to avoid missed deadlines.

Lead firm-wide strategy, AI adoption, and operational transformation projects: develop strategic analyses and plans, identify and deploy AI use cases, redesign cross-functional processes, manage multiple workstreams, and drive change and adoption with senior leaders across practices and departments.

Provide litigation support across all stages: prepare and e-file documents, manage case files and calendars, handle document review and e-discovery, retrieve subpoenas and third-party records, conduct factual research, draft correspondence, assist with trial preparation and attendance, and accurately enter time in billing systems.

Support Fraud & Recovery attorneys in all litigation stages: prepare and e-file legal documents and subpoenas, manage discovery and case files, coordinate witnesses and depositions, perform factual/legal research using Lexis/Westlaw, and maintain client and case communications.