Jobs at Cozen O'Connor

Provide litigation-focused administrative support: prepare/transcribe legal documents, manage e-filing and docketing, schedule depositions/mediations, coordinate travel and meetings, maintain client files and document systems, liaise with vendors and clients, perform data entry, and ensure accurate time and expense reporting.

Support family office clients by administering accounts, processing payments (wires/ACH/checks), maintaining operational controls, preparing client reports, resolving exceptions, coordinating vendor onboarding, and driving process improvements while partnering with Relationship Managers and Trust Administrators.

Supervise a small records team and manage daily legal records operations, including indexing, filing, retrieval, offsite storage coordination, vendor management, invoice processing, and project work. Train staff and attorneys on records systems (IRM), lead process improvements, and ensure accuracy, confidentiality, and timely delivery of files.

Provide operational and financial leadership to legal practices and ancillary businesses. Serve as Finance-business liaison, drive profitability, manage budgeting and P&L, implement matter management, support integrations, refine processes, partner with FP&A and Data Analysis, and perform ad hoc analyses for leadership.

Lead strategy, design, implementation, and operation of the firm's enterprise application portfolio. Manage a team of enterprise systems engineers, own 24x7 Tier 3 application support, lifecycle management, disaster recovery exercises, and drive performance, security, and user experience improvements while partnering with business stakeholders and vendors.

Provide administrative support to attorneys by transcribing correspondence, preparing client/matter forms, invoices, and e-filings; inputting critical dates into docketing system; scheduling depositions/mediations; managing electronic and paper files; liaising with vendors and clients; proofreading documents; and coordinating meetings and document workflow.

Provide remote calendaring and docketing support for litigation and non-litigation matters using BEC Docket Enterprise. Research court rules, create and quality-check calendar entries and reports, attach relevant documents, communicate with attorneys/paralegals, train staff on docketing systems, and ensure compliance with firm calendaring policies to avoid missed deadlines.

Design, build, and maintain full-stack .NET applications and Copilot Studio agents integrated with SharePoint Online and Microsoft 365. Develop Azure OpenAI-powered workflows, manage SQL Server artifacts (T-SQL, SSIS, SSRS), support production stability, collaborate with attorneys and stakeholders, contribute to CI/CD, and help prioritize technical debt.

Handle client invoice inquiries, collections, payment posting, write-offs, and reconciliation. Communicate with clients and attorneys to resolve discrepancies, reduce deductions, and maintain accurate contact and payment records using Aderant and Microsoft applications.

Support Subrogation litigators with trial preparation, document drafting, discovery management, medical-record analysis, e-discovery, research on Lexis/Westlaw, and coordinate witnesses, experts, and client communications. Assist with filings, exhibits, and case management across offices as needed.

Provide administrative support for a law firm: intake new matters, perform conflicts checks, manage calendars and conference rooms, prepare and proofread correspondence and reports, maintain physical and digital filing and client databases, process expenses/invoices (Chrome River), monitor emails, coordinate meetings and events, and assist attorneys, paralegals, and legal practice assistants.

Manage law firm billing lifecycle: generate and distribute pre-bills and final invoices, process edits/adjustments, produce LEDES and electronic billing files, submit e-bills, ensure transmissions, maintain client billing guidelines and attorney billing preferences.

Support attorneys in the Global Insurance Department with trial preparation, discovery management, medical record analysis, drafting pleadings and discovery, e-discovery tasks, legal research, and client/witness communications. Must manage multiple priorities in a fast-paced environment and assist other offices as needed, including flexible hours and overtime.

Support commercial litigation attorneys through all litigation stages: manage case files and calendars, perform e-filing and e-discovery tasks, organize and review documents, handle subpoenas and third-party records, prepare discovery responses and trial exhibits, assist with factual research, and track time accurately in billing systems.

Provide litigation support across all stages: prepare and e-file documents, manage case files and calendars, handle document review and e-discovery, retrieve subpoenas and third-party records, conduct factual research, draft correspondence, assist with trial preparation and attendance, and accurately enter time in billing systems.

Support Fraud & Recovery attorneys in all litigation stages: prepare and e-file legal documents and subpoenas, manage discovery and case files, coordinate witnesses and depositions, perform factual/legal research using Lexis/Westlaw, and maintain client and case communications.

Design, build, and maintain full-stack .NET applications (C#, ASP.NET, Blazor) integrated with SharePoint Online and SQL Server. Develop and deploy Microsoft Copilot Studio agents and Azure AI workflows, manage SSIS/SSRS and stored procedures, troubleshoot production issues, contribute to CI/CD, and collaborate with attorneys and stakeholders.

Provide centralized administrative support to attorneys: transcribe and prepare legal correspondence and filings, manage client/matter intake, docket critical dates, schedule depositions/mediations, handle e-filing and document management (electronic and paper), liaise with vendors and clients, prepare invoices/expense reports, and proofread and maintain case files.

Plan, coordinate, and execute internal and client-facing events (socials, seminars, conferences, retreats, trade shows, speaking engagements). Manage site selection, vendor contracts, budgets, promotional products, on-site logistics, invoicing, post-event analysis, and collaborate with internal teams and design to produce event materials and strategies.

Provide litigation and labor & employment legal support: transcribe correspondence, prepare filings, manage e-filing and docketing, schedule depositions/mediations, maintain electronic and paper files, liaise with vendors and clients, proofread, and support case administration.