Jobs at Constellation Institute

Supports the full employee lifecycle through onboarding and offboarding, HRIS maintenance, benefits administration, compliance documentation, policy support, immigration coordination, and recruiting operations. The role manages detailed People Ops processes, coordinates with legal and immigration counsel, maintains ATS data, supports candidate scheduling, and improves workflows as the organization scales. It is full-time and on-site in Berkeley, California.

The Operations Generalist will support capacity planning, office space allocation, resource optimization, process improvement, and workflow automation for an AI safety research center. Responsibilities include forecasting space needs, resolving resource conflicts, managing stakeholder requests, improving operational systems, and leading additional projects across operations and programming. The role requires prioritizing numerous tasks, synthesizing complex information, communicating decisions effectively, and working onsite with occasional evening and weekend responsibilities.

Provide hands-on IT support for staff, researchers, and visitors. Responsibilities include ticket resolution, hardware and software troubleshooting, account support, device setup, inventory management, onboarding and offboarding, Google Workspace administration, physical access control, camera monitoring, event support, office reservations, and documentation. The role also assists with office operations and may require evening or weekend onsite coverage for events or urgent issues.

Supports accounting, bookkeeping, accounts payable and receivable, budgeting, cash flow reporting, tax filings, audits, compliance, and financial administration. Builds scalable operational processes, improves organizational systems, coordinates external service providers and auditors, and supports partner organizations with finance and accounting services. The role requires strong judgment, organization, communication, discretion, and flexibility in a mission-driven AI safety nonprofit.

Provide front-desk and office support for a busy shared AI safety workspace: welcome visitors, handle support requests, manage reservations, troubleshoot site issues, order supplies, and staff events. Maintain records, book travel, prepare workspaces, and support team projects in a fast-paced, in-person role.

Manage and improve systems for research fellowships, maintain project plans and documentation, coordinate fellows and mentors, collect feedback, support event design and execution, and iterate team processes to ensure program delivery and cross-team coordination.

Join Constellation's Programs team to design and run convenings, incubators, fellowships, and talent-mobilization efforts that connect AI safety researchers, accelerate ideas, and place people into high-impact roles. Work on event production, program design, community building, and participant matching within an on-site Berkeley workspace.

Coordinate programs measuring and improving member experience and program impact. Conduct user research and quantitative analysis, design UX and onboarding, support community operations, vet membership, and help plan and run high-stakes events and communications.

Coordinate and improve member experience by conducting UX research, designing program improvements, supporting membership review and onboarding, planning and running events, and partnering with operations to implement community-focused enhancements.

Expression of interest to join Constellation's Operations team supporting Business Ops, People Ops, Program Ops, and Site Ops. Full-time, on-site role in Berkeley executing operational initiatives, enabling teams, and managing finance/legal, HR/talent, network/data, facilities/security/IT, and catering. Rolling review of applicants.

Lead and integrate IT, security, facilities, and catering for Constellation’s Berkeley research center. Set strategy, budgets, KPIs, and risk/compliance standards; manage ~11–15 staff with four direct reports; drive cross-domain coordination, incident response, and continuous operational improvement to enable world-class AI safety research.