The Role
Coordinates core People Operations, including onboarding, offboarding, HRIS and benefits administration, employment compliance, documentation, recruiting logistics, ATS maintenance, immigration case tracking, and contract administration. The role requires meticulous organization, discretion with sensitive information, strong communication, reliable follow-through, and the ability to build processes. It is full-time and on-site in Berkeley, California.
Summary Generated by Built In
About Constellation
Key responsibilities
Skills & experience
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How to Apply
Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference-style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight. It also makes Constellation a natural field-building hub by rapidly inspiring, orienting, and connecting people who are newer to the field.
Based in Berkeley, CA, our shared workspace hosts over 300 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest-output network of AI safety researchers in the world; dozens of participants in past Constellation programs have gone on to safety-focused roles at companies such as METR, Redwood Research, Anthropic, Google DeepMind, OpenAI, and the US and UK Safety Institutes.
About the roleConstellation works with the individuals and organizations trying to make sure AI goes well for humanity. That only happens if we're running well internally, and a well-run Constellation means more capacity, capability, and coordination across the AI safety ecosystem.
We're looking for a People Operations Coordinator to join our People team. The people who thrive here are highly organized, take real ownership of their work, and follow through reliably. You'll be executing and maintaining the core systems and processes that keep the People function running — and building them out where they don't yet exist.
Core People Operations
- Execute end-to-end onboarding and offboarding logistics, ensuring new hires have a smooth start and departing employees are supported through a clean transition.
- Maintain our HRIS, ensuring employee data is accurate, well-organized, and audit-ready.
- Administer employee benefits programs, including enrollment, employee questions, and vendor coordination.
- Help maintain compliance with applicable employment laws and regulations, flagging issues as they arise.
- Own People Ops documentation and internal resources (e.g., employee handbook, FAQs, process guides), and draft new ones as needed.
- Spot what's breaking or at risk and escalate clearly with context.
Recruiting & Talent Operations Support
- Coordinate scheduling, candidate communications, and onsite/interview logistics.
- Maintain ATS hygiene and recruiting data.
- Support candidate experience touchpoints, including greeting onsite candidates and helping them navigate the Constellation ecosystem.
Immigration & Legal Administration
- Track visa and immigration case timelines and deadlines, keeping employees informed throughout.
- Coordinate with outside immigration counsel on documentation and filings, following established processes.
- Support contract and compliance tracking, including offer letters, employment agreements, and policy acknowledgments.
- Experience in People Operations, HR, or a related administrative or coordination role, with a track record of managing detailed processes accurately and on time.
- Highly organized with meticulous attention to detail; you notice what others miss and follow through reliably.
- Thoughtful and discreet; you handle sensitive information with care.
- Strong written and verbal communication skills, with warmth and professionalism in every employee and candidate interaction.
- Comfortable building processes from scratch, not just following existing ones.
- Some familiarity with HRIS systems, ATS platforms, or similar tools, or you pick up new systems quickly.
Nice-to-Have
- Exposure to immigration coordination or compliance processes.
- Experience with multi-state employment.
- Experience administering an HRIS, e.g. Rippling.
- Care about AI safety and want your work to have a real multiplier effect on the ecosystem.
- Take pride in execution and follow-through, especially on the details others overlook.
- Hold yourself to a high standard, especially when no one is watching.
- Are eager to grow and take on more responsibility over time.
The base pay range for this role is $80,000 – $100,000 per year.
Our benefits are hard to beat! They include:
- Healthy lunches and dinners catered by our amazing kitchen team
- Unlimited snacks & drinks
- Generous vacation policy
- 401(k) with employer match
- Employer-paid commuter benefits
- High-quality health, dental, and vision insurance
- Friendly and supportive team
- Regular interaction with AI safety researchers and thought leaders
This is a full time, on-site role. Our Berkeley office is a few steps from the nearest BART (metro) and bus stop. On-site parking is also available.
The ideal candidate for this role will have some combination of the skills and experiences described above. If you are not sure if you are qualified, we strongly encourage you to apply anyway. Beyond the qualifications outlined, our priority is building a team that will help humanity safely navigate the development of transformative AI. If you would be excited to do this work, we’d love to consider you.
We value diversity in all respects and base our hiring decisions on the needs of the organization and individual qualifications. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age or disability.
Submit your resume and answer the application questions. We may use AI to assist in the initial screening of applications, including to detect whether candidates have used AI models in drafting their application. Final hiring decisions are always made by a human in our team.
Skills Required
- Experience in People Operations, HR, or a related administrative or coordination role
- Track record of managing detailed processes accurately and on time
- Highly organized with meticulous attention to detail
- Ability to handle sensitive information thoughtfully and discreetly
- Strong written and verbal communication skills
- Ability to build processes from scratch
- Familiarity with HRIS systems, ATS platforms, or similar tools, or ability to learn new systems quickly
- Exposure to immigration coordination or compliance processes
- Experience with multi-state employment
- Experience administering an HRIS, such as Rippling
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The Company
What We Do
Constellation Institute is a non-profit independent research center dedicated to ensuring transformative AI is developed, deployed, and governed safely. It accelerates progress in AI safety by fostering collaboration across the ecosystem, bringing together experts from nonprofits, academia, industry, and government. Through its Berkeley-based research center and curated programs, it provides the infrastructure and talent development needed to navigate advanced AI risks.
