Jobs at BioLabs

Provide daily on-site operational support for member startups, manage front desk and onboarding, maintain site databases and communications, produce marketing materials and social content, plan and host events, handle vendor/shipping tasks, manage cafe services, and partner with network operations to standardize processes.

Processes primarily accounts payable transactions and supports accounts receivable, including invoice coding, approvals, payments, billing, reconciliations, customer payment application, credit card review, discrepancy resolution, inquiries, month-end close, audit support, recordkeeping, and process improvements. The role emphasizes accuracy, internal controls, organization, and efficiency in a high-volume environment.

Processes and verifies invoices, prepares vendor payment runs, reconciles accounts, resolves discrepancies, maintains vendor data, and supports month-end close, audits, reporting, and process improvements. The role monitors transactions across Jaggaer, NetSuite, and MineralTree, troubleshoots workflow and integration issues, responds to internal and vendor inquiries, and assists with training and accounts payable projects.

Support daily operations of a shared biotech laboratory: maintain equipment and utilities, manage inventories and hazardous waste, assist onboarding/offboarding, implement safety and SOPs, provide resident customer service, and support site EHS and community activities.

Lead business development and ecosystem engagement for a life-sciences incubator by building relationships, sourcing prospective resident companies, managing a sales pipeline, delivering high-touch concierge support to members, coordinating community programming, and representing the site at regional industry events to drive occupancy and member success.

Manage daily operations of a shared life-sciences lab, oversee equipment and vendor relationships, act as site EHS officer, ensure regulatory compliance and safety, run onboarding/offboarding and inventory, respond to after-hours issues, and support resident company success and network best-practices.

Support People & Culture operations across European sites: manage full-cycle recruitment, onboarding/offboarding, HR systems and reporting, employee engagement, local compliance, and day-to-day HR support to ensure a positive employee experience.

Support day-to-day financial operations across Europe including accounts payable/receivable, general accounting, reconciliations, cash management, and month-end close. Prepare journal entries, accruals, prepayments, and financial reports. Assist with budgeting, audits, tax compliance, and cross-functional collaboration to ensure accurate financial reporting.

Support global Marketplace operations by onboarding suppliers, managing system workflows (Jaggaer/ERP), cleaning and analyzing procurement/finance datasets, building reports and dashboards, developing ROI models, identifying process inefficiencies, and driving automation and continuous improvement.