Jobs at Ballard Spahr LLP

Coordinates lateral partner recruiting for a law firm, including recruiting strategies, external recruiter relationships, candidate communications, interviews, diligence, databases, reporting, and process improvements. The role requires managing complex, confidential activities involving firm leadership, partners, recruiters, and administrative stakeholders while ensuring a professional candidate experience.

Provides legal and compliance support for nonprofit and PAC clients by managing compliance operations, preparing disclosure filings, monitoring regulatory deadlines, maintaining records, supporting audits and investigations, and coordinating with attorneys, clients, agencies, and internal teams. The role also handles compliance communications, risk escalation, documentation, process improvements, and accurate reporting in a deadline-driven environment.

Supports attorneys on multifamily commercial real estate financings by reviewing title, survey, zoning, and due diligence materials; coordinating with title companies, surveyors, and vendors; preparing closing checklists, transaction documents, legal search summaries, abstracts, and UCC filings; and managing post-closing follow-up. The hybrid role requires commercial real estate experience, strong organizational and communication skills, attention to detail, and proficiency with office, document management, and time-keeping software.

Provides administrative and legal-document support to business and transactions attorneys. Responsibilities include maintaining case and electronic files, preparing correspondence and complex legal documents, e-filing, coordinating travel and meetings, managing calendars, handling client intake, maintaining records, and completing time entry and billing. Requires initiative, strong communication, attention to detail, and the ability to manage multiple priorities independently in a hybrid law-firm environment.

Manages domestic and foreign patent prosecution docketing, including entering and monitoring deadlines, reviewing patent correspondence, calculating statutory and procedural due dates, maintaining accurate docket databases, researching patent statuses, preparing docket reports, and escalating discrepancies. Supports attorneys, paralegals, and legal staff across intellectual property matters while ensuring compliance with USPTO, international, PCT, and firm procedures.

Leads the firm's HR technology function, overseeing Workday and other HR systems, analytics, integrations, reporting, configuration, testing, release management, and technology projects. Manages HRIS analysts and third-party consultants, prioritizes initiatives, coordinates stakeholders, improves data integrity and user experience, and supports adoption through communication, training, and process improvement. Partners with HR, Payroll, Talent, and IT leadership to align HR technology with business objectives.

Administer trusts and estates under attorney supervision, including maintaining financial records, preparing fiduciary accountings, probate documents, and tax-preparation information. Responsibilities include gathering and valuing decedent assets, supporting estate administration through final settlement, posting account data, and communicating frequently with clients and advisors.

Provides administrative and legal support to attorneys and Legal Administrative Assistants by preparing and editing documents, organizing files, assisting with closing binders, running reports, filing documents, entering time, and submitting expense reports. Requires confidentiality, strong communication and organizational skills, attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced professional environment.

Develop and execute business development strategies for litigation practices, build client and industry relationships, manage opportunity pipelines, support pitches and proposals, coordinate events and sponsorships, oversee budgets, coach attorneys, and lead thought leadership and profile-raising initiatives. The role requires strong communication, editing, analytical, project management, stakeholder collaboration, business acumen, and professional services marketing experience.

Prepare attorney client bills end-to-end (proformas to final delivery), edit and format bills, resolve billing issues, support time-and-billing applications firmwide, produce billing reports, collaborate with Billing/Pricing/AR/GL/Conflicts teams, and manage vendor invoice submission and AR review.

Provide advanced document production and administrative support to attorneys and staff: prepare legal correspondence, complex documents, tables of contents/authorities, track changes/blacklines, convert files to Word/Excel/PowerPoint, create fillable PDFs and merged documents, and collaborate firm-wide to ensure high-quality, timely work.

Manage preparation, assembly, proofreading, and post-closing delivery of loan and transaction documents for multifamily real estate financings. Maintain deal checklists and transaction status, coordinate with internal teams and external parties, create post-closing binders, and ensure confidentiality and timely completion of closings.

Provide high-quality corporate and M&A paralegal support: prepare and review transaction and closing documents, coordinate due diligence, liaise with clients and attorneys, track closing items, maintain time and billing records, and perform post-closing follow-up with minimal supervision.