Jobs at Ballard Spahr LLP

As a Trusts and Estates Paralegal, you will manage probate documents, administer estates, maintain financial records, and prepare tax returns and distribution schedules.

Provide administrative support to Legal Administrative Assistants and attorneys: prepare, format, and edit documents; assist with closing binders; run reports; file documents (manual and electronic); enter time and prepare/submit expense reports; maintain confidentiality and deliver high-quality work in a fast-paced legal office.

Entry-level Legal Support Assistant supporting Legal Administrative Assistants: prepare, format, and edit documents and correspondence; assist with closing binders; run reports; file documents manually and electronically; enter time and prepare/submit expense reports; maintain confidentiality and support attorneys in a fast-paced law firm environment. Hybrid schedule after training.

Provides administrative and legal document support in a law firm office. Responsibilities include preparing mailings, filing documents, updating pleadings, processing time and expenses, formatting correspondence, converting PDFs, creating redlines, preparing binders, reviewing invoices, running reports, and retrieving court records. The role requires strong organization, communication, attention to detail, Microsoft Office proficiency, and the ability to manage multiple priorities independently.

Provides administrative support to legal administrative assistants by preparing, formatting, editing, filing, and organizing documents; assisting with closing binders, reports, time entry, billing, and expense reports. The role requires confidentiality, strong communication, attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced, fully onsite law-firm environment.

Supports litigation attorneys by maintaining case information and electronic files, preparing legal documents and court filings, managing calendars and contacts, assisting with client intake, processing time entries and billing, arranging travel, and handling reimbursements. The role requires strong organization, communication, judgment, confidentiality, attention to detail, and the ability to manage competing priorities independently in a hybrid Las Vegas law office environment.

Provide administrative support to Legal Administrative Assistants: prepare and format documents, assist with closing binders, run reports, file documents, enter time, submit expense reports, and perform miscellaneous office tasks while maintaining confidentiality and working on-site full time.

The Corporate Paralegal will assist lawyers in corporate law, venture capital transactions, and M&A, preparing documents, liaising with clients, conducting due diligence, and maintaining records.

Prepare attorney client bills end-to-end (proformas to final delivery), edit and format bills, resolve billing issues, support time-and-billing applications firmwide, produce billing reports, collaborate with Billing/Pricing/AR/GL/Conflicts teams, and manage vendor invoice submission and AR review.

Provide advanced document production and administrative support to attorneys and staff: prepare legal correspondence, complex documents, tables of contents/authorities, track changes/blacklines, convert files to Word/Excel/PowerPoint, create fillable PDFs and merged documents, and collaborate firm-wide to ensure high-quality, timely work.

Remote collections and client account coordinator responsible for maintaining accounts receivable records, preparing aging reports and client correspondence, supporting collection campaigns, managing ServiceNow tickets and the Client Account Statement Database (3E), and collaborating with attorneys and staff to resolve delinquencies while handling confidential information.

Provide administrative support to legal administrative assistants including preparing mailings, filing physical and electronic documents, formatting and converting documents, preparing expense and check requests, assisting with pleadings, blackline/redline edits, invoicing proformas, running reports, and pulling court/recorder documents.

Manage preparation, assembly, proofreading, and post-closing delivery of loan and transaction documents for multifamily real estate financings. Maintain deal checklists and transaction status, coordinate with internal teams and external parties, create post-closing binders, and ensure confidentiality and timely completion of closings.

Provide litigation-focused administrative support: manage calendars and travel, handle client intake and electronic file maintenance, prepare and e-file court documents, coordinate billing and expenses, and assist attorneys and billing specialists to advance cases to final disposition.

Perform pricing analysis and profitability modeling to support engagement pricing and RFP responses. Develop financial models and alternative fee arrangements, set billing rates using benchmarking and internal analytics, and produce standard and ad-hoc financial reports. Collaborate with lawyers, practice groups, marketing, and finance to inform pricing strategy and improve revenue performance.

Provide litigation-focused administrative support: manage case files and e-filings, prepare complex legal documents and correspondence, maintain attorney calendars, support client intake, handle billing/time entries, travel arrangements, and deliver high-quality client service in a fast-paced law firm environment.

Provide high-quality corporate and M&A paralegal support: prepare and review transaction and closing documents, coordinate due diligence, liaise with clients and attorneys, track closing items, maintain time and billing records, and perform post-closing follow-up with minimal supervision.

Provide corporate paralegal support for M&A and securities matters: prepare and file state and federal filings, draft and assemble closing documents, conduct due diligence, maintain corporate records and SEC/Section 16/blue sky filings, coordinate closings and client communications, and track time and billing.