Jobs at Ballard Spahr LLP

Leads the firm's HR technology function, overseeing Workday and other HR systems, analytics, integrations, reporting, configuration, testing, release management, and technology projects. Manages HRIS analysts and third-party consultants, prioritizes initiatives, coordinates stakeholders, improves data integrity and user experience, and supports adoption through communication, training, and process improvement. Partners with HR, Payroll, Talent, and IT leadership to align HR technology with business objectives.

Administer trusts and estates under attorney supervision, including maintaining financial records, preparing fiduciary accountings, probate documents, and tax-preparation information. Responsibilities include gathering and valuing decedent assets, supporting estate administration through final settlement, posting account data, and communicating frequently with clients and advisors.

Provides administrative and litigation support to attorneys and clients, including managing case files, preparing legal documents, filing documents in state and federal courts, maintaining calendars, supporting client intake, processing time entries and billing, arranging travel, and managing expenses. The role requires strong organization, judgment, confidentiality, communication, and the ability to manage competing priorities independently in a hybrid Seattle office environment.

Provides administrative and legal support to attorneys and Legal Administrative Assistants by preparing and editing documents, organizing files, assisting with closing binders, running reports, filing documents, entering time, and submitting expense reports. Requires confidentiality, strong communication and organizational skills, attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced professional environment.

Develop and execute business development strategies for litigation practices, build client and industry relationships, manage opportunity pipelines, support pitches and proposals, coordinate events and sponsorships, oversee budgets, coach attorneys, and lead thought leadership and profile-raising initiatives. The role requires strong communication, editing, analytical, project management, stakeholder collaboration, business acumen, and professional services marketing experience.

Manage the enterprise portfolio’s daily operations, governance, intake, prioritization, workflows, KPIs, dashboards, reporting, risks, dependencies, and capacity. Facilitate portfolio reviews, coordinate stakeholders, maintain portfolio data, improve governance processes and tools, and support strategic projects through business analysis and project management. The role partners with EPMO leadership, project teams, and business leaders to improve transparency, execution, and decision-making.

As a Trusts and Estates Paralegal, you will manage probate documents, administer estates, maintain financial records, and prepare tax returns and distribution schedules.

Provides administrative support to legal administrative assistants by preparing, formatting, editing, filing, and organizing documents; assisting with closing binders, reports, time entry, billing, and expense reports. The role requires confidentiality, strong communication, attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced, fully onsite law-firm environment.

Supports litigation attorneys by maintaining case information and electronic files, preparing legal documents and court filings, managing calendars and contacts, assisting with client intake, processing time entries and billing, arranging travel, and handling reimbursements. The role requires strong organization, communication, judgment, confidentiality, attention to detail, and the ability to manage competing priorities independently in a hybrid Las Vegas law office environment.

Provide administrative support to Legal Administrative Assistants: prepare and format documents, assist with closing binders, run reports, file documents, enter time, submit expense reports, and perform miscellaneous office tasks while maintaining confidentiality and working on-site full time.

Prepare attorney client bills end-to-end (proformas to final delivery), edit and format bills, resolve billing issues, support time-and-billing applications firmwide, produce billing reports, collaborate with Billing/Pricing/AR/GL/Conflicts teams, and manage vendor invoice submission and AR review.

Provide advanced document production and administrative support to attorneys and staff: prepare legal correspondence, complex documents, tables of contents/authorities, track changes/blacklines, convert files to Word/Excel/PowerPoint, create fillable PDFs and merged documents, and collaborate firm-wide to ensure high-quality, timely work.

Remote collections and client account coordinator responsible for maintaining accounts receivable records, preparing aging reports and client correspondence, supporting collection campaigns, managing ServiceNow tickets and the Client Account Statement Database (3E), and collaborating with attorneys and staff to resolve delinquencies while handling confidential information.

Manage preparation, assembly, proofreading, and post-closing delivery of loan and transaction documents for multifamily real estate financings. Maintain deal checklists and transaction status, coordinate with internal teams and external parties, create post-closing binders, and ensure confidentiality and timely completion of closings.

Perform pricing analysis and profitability modeling to support engagement pricing and RFP responses. Develop financial models and alternative fee arrangements, set billing rates using benchmarking and internal analytics, and produce standard and ad-hoc financial reports. Collaborate with lawyers, practice groups, marketing, and finance to inform pricing strategy and improve revenue performance.

Provide litigation-focused administrative support: manage case files and e-filings, prepare complex legal documents and correspondence, maintain attorney calendars, support client intake, handle billing/time entries, travel arrangements, and deliver high-quality client service in a fast-paced law firm environment.

Provide high-quality corporate and M&A paralegal support: prepare and review transaction and closing documents, coordinate due diligence, liaise with clients and attorneys, track closing items, maintain time and billing records, and perform post-closing follow-up with minimal supervision.