Jobs at Ballard Spahr LLP

Provides entry-level administrative and legal support in a law firm office. Responsibilities include preparing and editing documents, assembling closing binders, running reports, filing documents, entering time, submitting expense reports, and completing general office tasks. The role requires strong organization, communication, attention to detail, confidentiality, independent work, and proficiency with Microsoft Office and document management systems. This is an on-site, Monday-through-Friday position.

Provides administrative support to litigation attorneys by maintaining case files, preparing legal documents and court filings, managing calendars, assisting with client intake, processing time entries and billing, arranging travel, and handling expenses. Requires strong civil and corporate litigation experience, independent judgment, organization, confidentiality, and proficiency with Microsoft Office and legal administrative systems. The hybrid role requires three days weekly in the Salt Lake City office.

Temporary Electronic Billing Specialist responsible for managing electronic bill submissions and daily and monthly e-billing workflows. Duties include gathering accrual information, submitting monthly estimates, coordinating new timekeepers and billing rates with the Pricing Team, and supporting client and department deadlines. Requires electronic billing experience in a professional services environment, familiarity with legal billing platforms, proficiency in Microsoft Office applications, strong analytical skills, attention to detail, and flexibility to work overtime.

Coordinates lateral partner recruiting for a law firm, including recruiting strategies, external recruiter relationships, candidate communications, interviews, diligence, databases, reporting, and process improvements. The role requires managing complex, confidential activities involving firm leadership, partners, recruiters, and administrative stakeholders while ensuring a professional candidate experience.

Provides legal and compliance support for nonprofit and PAC clients by managing compliance operations, preparing disclosure filings, monitoring regulatory deadlines, maintaining records, supporting audits and investigations, and coordinating with attorneys, clients, agencies, and internal teams. The role also handles compliance communications, risk escalation, documentation, process improvements, and accurate reporting in a deadline-driven environment.

Supports attorneys on multifamily commercial real estate financings by reviewing title, survey, zoning, and due diligence materials; coordinating with title companies, surveyors, and vendors; preparing closing checklists, transaction documents, legal search summaries, abstracts, and UCC filings; and managing post-closing follow-up. The hybrid role requires commercial real estate experience, strong organizational and communication skills, attention to detail, and proficiency with office, document management, and time-keeping software.

Manages domestic and foreign patent prosecution docketing, including entering and monitoring deadlines, reviewing patent correspondence, calculating statutory and procedural due dates, maintaining accurate docket databases, researching patent statuses, preparing docket reports, and escalating discrepancies. Supports attorneys, paralegals, and legal staff across intellectual property matters while ensuring compliance with USPTO, international, PCT, and firm procedures.

Leads the firm's HR technology function, overseeing Workday and other HR systems, analytics, integrations, reporting, configuration, testing, release management, and technology projects. Manages HRIS analysts and third-party consultants, prioritizes initiatives, coordinates stakeholders, improves data integrity and user experience, and supports adoption through communication, training, and process improvement. Partners with HR, Payroll, Talent, and IT leadership to align HR technology with business objectives.

Develop and execute business development strategies for litigation practices, build client and industry relationships, manage opportunity pipelines, support pitches and proposals, coordinate events and sponsorships, oversee budgets, coach attorneys, and lead thought leadership and profile-raising initiatives. The role requires strong communication, editing, analytical, project management, stakeholder collaboration, business acumen, and professional services marketing experience.

Prepare attorney client bills end-to-end (proformas to final delivery), edit and format bills, resolve billing issues, support time-and-billing applications firmwide, produce billing reports, collaborate with Billing/Pricing/AR/GL/Conflicts teams, and manage vendor invoice submission and AR review.

Provide advanced document production and administrative support to attorneys and staff: prepare legal correspondence, complex documents, tables of contents/authorities, track changes/blacklines, convert files to Word/Excel/PowerPoint, create fillable PDFs and merged documents, and collaborate firm-wide to ensure high-quality, timely work.

Provide high-quality corporate and M&A paralegal support: prepare and review transaction and closing documents, coordinate due diligence, liaise with clients and attorneys, track closing items, maintain time and billing records, and perform post-closing follow-up with minimal supervision.