Jobs at BakerHostetler

Conducts conflict-of-interest searches for clients, matters, and new hires; researches internal and external data; prepares concise reports; reviews client and matter acceptance information; and identifies potential conflicts. The role also provides user assistance regarding conflict checks, matter status, and related systems while maintaining expertise in Elite, Intapp Open, and other conflicts software. Strong analytical, organizational, communication, discretion, and client-service skills are required.

Processes timekeeper rate submissions, new matter originations, write-offs, accruals, budgets, ACH forms, document setups, appeals, and vendor invoices through electronic billing systems. Ensures firm rates are uploaded and approved by clients before invoice submission. Collaborates with e-billing specialists and internal stakeholders while maintaining accurate, timely, confidential, and well-organized billing operations.

Supports M&A and debt-finance attorneys with transactional matters, including due diligence, closing checklists, UCC filings, entity formations, corporate maintenance, disclosure schedules, closing documents, and post-closing activities. Maintains corporate records, coordinates governmental filings and execution workflows, conducts lien and litigation searches, and communicates with attorneys, clients, and outside parties. Also provides process guidance and training to legal support staff.

Manages client accounts receivable, communicates about outstanding invoices, resolves payment discrepancies, reviews aging reports, processes approved write-offs, documents client communications, and escalates collection issues. Collaborates with attorneys, administrators, billing teams, management, and collection committees while maintaining accurate records and meeting deadlines.

Lead attorney recruiting across California offices, including partner, lateral associate, and law school hiring. Manage candidate outreach, screening, interviews, offers, recruiting strategies, stakeholder advising, search-firm relationships, and recruiting events. Supervise a recruiting coordinator, support law student and associate development programs, collaborate on firmwide initiatives, and advise leadership on legal market trends and talent acquisition.

Assists with identifying, analyzing, resolving, and clearing conflicts of interest for new matters, lateral hires, and law firm acquisitions. Reviews waivers, engagement letters, client guidelines, and ethical compliance requirements. Coordinates intake workflows, quality assurance, training, process improvements, and automation while providing guidance to attorneys and staff under tight deadlines.

Produces high-quality video content supporting marketing, communications, branding, business development, recruiting, and thought leadership. Manages the full production lifecycle, including concept development, scripting, filming, editing, post-production, distribution, asset organization, and vendor coordination. Collaborates with marketing, communications, design, attorneys, and firm leadership to create branded video for websites, social media, events, email, recruiting, and internal channels. Periodic travel is required for office visits, conferences, and events.

Coordinates client and matter billing from intake through completion for a trademark practice. Responsibilities include client setup, billing arrangements, e-billing, proforma review, invoice monitoring, collections coordination, client reporting, discrepancy resolution, and communication with attorneys, staff, and clients. The role ensures compliance with outside counsel guidelines, manages deadlines, supports billing meetings, and resolves software and billing-process issues.

Oversee the New York office’s financial and operational activities, including budgeting, accounting, collections, facilities, vendor contracts, human resources coordination, staff management, office procedures, and major events. The role manages subordinate department leaders, partners with firmwide teams, supports strategic planning, ensures compliance, and maintains effective office operations in collaboration with firm leadership.

Oversee daily operations and financial activities for the Los Angeles and San Francisco law offices. Manage administrative teams, budgets, accounting, human resources, facilities, vendors, security, office procedures, strategic planning, and events. Serve as a liaison between offices, firmwide departments, building management, attorneys, and staff while coordinating complex initiatives and ensuring efficient, professional office operations.

Designs, implements, supports, monitors, and troubleshoots LAN/WAN infrastructure, servers, network security, telephony, remote access, and backup systems. Provides Tier 3 support across more than 1,800 users and 18 locations, maintains infrastructure standards and documentation, supports service-level commitments, evaluates upgrades, oversees network specialists, coordinates with vendors, and diagnoses complex hardware, software, and end-user issues.

Support US patent prosecution from pre-filing through grant: prepare and file USPTO documents, monitor and clear dockets, process USPTO correspondence, prepare status reports, maintain electronic and paper files, coordinate with attorneys and clients, update client IP systems, and record billable time.

Perform conflicts-of-interest reviews for lateral attorney hires and new hires: research prior client/matter relationships, run conflicts searches, prepare reports, coordinate onboarding and matter openings, and work with Recruiting, HR, and attorneys to resolve conflicts and maintain accurate intake records while protecting confidential information.

Provide full lifecycle trademark and copyright prosecution support: prepare and file US and international trademark/copyright applications and responses, maintain IP docketing and document management, communicate with clients and foreign agents, conduct searches, prepare reports, capture billable time, and support TTAB proceedings and related filings.

Manage and execute marketing programs for litigation practice teams: coordinate team meetings, handle RFPs and proposal prep, maintain website and collateral, plan client events, support PR/communications and lateral integration, track practice activity, conduct competitive research, and assist group leadership on business development initiatives.

Support corporate, healthcare, and real estate attorneys by preparing formation and transactional documents, coordinating filings, conducting due diligence and UCC searches, maintaining corporate records, assisting with closings, and managing corporate maintenance and administrative tasks in a high-volume practice.