Jobs at AIR Control Concepts

Supports account and project managers by processing Oracle purchase orders, entering orders into vendor systems, researching equipment lead times, sending customer acknowledgments, tracking shipments, reconciling vendor invoices, and correcting invoice discrepancies. The role operates in a high-transaction HVAC distribution environment and provides general sales support as needed. Physical demands include frequent sitting, walking, reaching, and occasional lifting of more than 50 pounds.

Provides administrative and coordination support for parts, service, sales, and project management functions. Maintains order procedures and documentation, processes equipment orders and change orders, tracks milestones, shipments, lead times, and deliveries, and coordinates with customers, vendors, manufacturers, and internal teams. Supports invoicing and accounting reconciliation, resolves routine issues, communicates updates, and ensures project information is accurate, organized, and retained.

Leads day-to-day accounting for assigned operating companies, owning monthly, quarterly, and annual close processes, general ledger accuracy, reconciliations, journal entries, financial reporting, variance analysis, and U.S. GAAP compliance. Coordinates with local accounting staff, supports audits and tax requests, monitors job costing and working capital, maintains internal controls, and identifies process improvements. Provides accounting guidance without direct supervisory authority and escalates complex or judgmental matters appropriately.

Leads GAAP accounting operations across multiple regional entities, overseeing general ledger management, month-end close, reconciliations, consolidations, intercompany eliminations, financial reporting, audits, tax compliance, and internal controls. Manages and develops a team of 3–7 accounting professionals, supports ERP optimization and finance transformation, reviews payroll, commissions, vendors, cash, and payments, and partners with finance, operations, and corporate accounting teams.

Supports sales engineers in designing, selecting, pricing, and selling commercial and industrial HVAC equipment. Assists with submittals, customer technical questions, manufacturer communications, project coordination, order tracking, and sales support. The internship provides hands-on exposure to engineered sales, HVAC products, construction projects, and occasional job-site and customer interactions while working under experienced team members.

Supports administration of health and welfare benefits, including enrollments, eligibility updates, qualifying life events, claims coordination, vendor communication, invoice reconciliation, payroll audits, compliance activities, open enrollment, and employee support. The role emphasizes advanced Excel use, data analysis, reconciliation, accurate recordkeeping, confidentiality, and problem resolution while partnering with HR, Payroll, Finance, brokers, vendors, and third-party administrators.

Coordinates HVAC project orders for contractor customers, including order entry, manufacturer purchasing, returns, change orders, pricing updates, milestone tracking, shipping logistics, documentation, invoice reconciliation, and customer communication. Supports account managers and collaborates with accounting, estimating, vendors, manufacturers, and customers to ensure projects are completed accurately, efficiently, and on time.

Coordinates HVAC construction projects and order management from entry through delivery. Supports account managers, processes equipment orders, returns, and change orders, tracks milestones and lead times, coordinates shipping with manufacturers and customers, reconciles invoices, maintains project documentation, and communicates with internal and external stakeholders.

Own and expand the Northern New Jersey territory by managing consulting engineer and contractor relationships, analyzing HVAC specifications, selecting equipment, developing engineered solutions, and meeting sales targets. Advise customers on complex HVAC applications, collaborate with application and estimating teams, and represent manufacturers through technical presentations and industry events. The role requires substantial HVAC equipment sales experience, strong local industry relationships, and technical knowledge of building design and mechanical construction.

Manages HVAC equipment projects from quoting through completion, including equipment selection, pricing, proposals, submittals, order tracking, customer service, jobsite coordination, and technical support for engineers, contractors, and end users.

Manages commercial HVAC customer accounts and supports projects from planning through completion. Coordinates with estimating, engineering, sales, accounting, and project management teams; provides technical assistance, pricing, product takeoffs, submittals, order tracking, and customer updates. Conducts weekly customer visits, supports business development, performs pre-bid research, manages CRM feedback, reviews customer credit, and assists with materialman filings. Requires extensive HVAC account management experience in mechanical construction.

Senior Accountant responsible for self-funded insurance accounting, banking oversight, general ledger activities, month-end close, reconciliations, consolidations, variance analysis, internal controls, GAAP compliance, audit support, and process improvement. The role collaborates with Benefits, Treasury, FP&A, Sales, and regional finance teams while supporting ERP integrity, financial reporting, and mentoring staff accountants.

Develops commercial HVAC business by building relationships with engineers, contractors, and building owners. Responsibilities include technical presentations, equipment selection, quoting, pricing, submittals, revisions, vendor coordination, and managing multiple project deadlines. The role applies engineering knowledge and consultative sales skills to recommend solutions, secure specifications, and win projects while staying current with HVAC products, codes, and refrigerant regulations.

Processes high-volume vendor invoices, validates approvals and documentation, resolves discrepancies, prepares payments, reconciles statements, and supports month-end close. Generates customer invoices, addresses billing issues, and assists collections. Maintains financial records, supports audits and system implementations, documents processes, and identifies opportunities to improve accounts payable and invoicing workflows.

The Project Accountant manages project accounting activities, including customer billings, project setup, postings, accruals, invoice approvals, variance investigation, profitability reporting, funding tracking, collections coordination, and project closeout. The role maintains contracts and change orders, collaborates with project teams and customers, and ensures accurate financial records in accordance with accounting principles.

Designs, programs, commissions, troubleshoots, and documents HVAC and building automation control systems. Creates system graphics, verifies sequences, configures trends and schedules, prepares submittals and as-built documentation, supports estimating and change orders, and provides technical assistance and customer training. The role coordinates with engineering and controls teams, serves as a customer technical liaison, and travels to job sites for startup and commissioning.

Promotes and sells HVAC equipment and DDC control systems to mechanical engineers and contractors. Prepares estimates, proposals, bids, quotes, submittals, layouts, and technical presentations. Builds customer and manufacturer relationships, follows up on opportunities, supports sales and project teams, visits job sites, and resolves customer issues. Requires engineering knowledge, HVAC sales experience, communication, organizational, and problem-solving skills.

Supports Sales Engineers by developing HVAC equipment quotes, selecting equipment from plans and specifications, preparing submittals, pricing equipment and parts, coordinating technical and vendor information, managing quote deadlines, and providing technical documentation and customer correspondence. The role combines technical knowledge, organization, and communication, with an opportunity to grow into a Sales Engineer position.

Coordinates with outside sales to estimate, quote, and support HVAC and building automation products. Responsibilities include equipment selection, takeoffs, pricing, controls and piping layouts, schematics, specifications, submittals, factory control configurations, order entry, project handoffs, and post-handoff technical support. The role also attends trainings, supports process improvements, and assists with intern development. Occasional local and Kansas travel, including job-site visits and overnight stays, is required.

Coordinates with outside sales to estimate, quote, and support HVAC and building automation products. Responsibilities include equipment selection, job takeoffs, bid pricing, controls and piping layouts, equipment schedules, submittals, order entry, factory control configurations, project handoffs, change-order pricing, and post-handoff technical support. The role also requires product training, occasional job-site travel, and assisting with intern development.