Jobs at AIR Control Concepts

Manage multiple HVAC aftermarket projects from order entry through delivery and invoicing. Coordinate schedules, costs, submittals, shipments, and communications with owners, architects, contractors, manufacturers, and internal teams. Support parts counter, quotes, accounts receivable, and reporting while maintaining project files and tracking lead times.

Manage and grow a Northern NJ territory selling commercial HVAC equipment. Provide engineered solutions, advise clients, collaborate with estimating teams, present at events, and consistently meet sales targets while building long-term client relationships.

Support sales with technical HVAC system design, equipment selection, and application support. Review specs/drawings, prepare equipment schedules/submittals, produce quotes and basic takeoffs, troubleshoot equipment issues, collaborate with designers/contractors, and assist projects from pre-sale through installation while staying current on codes and best practices.

Full-charge bookkeeper managing accounting and administrative functions for multiple family-owned entities. Responsibilities include QuickBooks maintenance, reconciliations, payroll coordination, AP/AR, tenant and real estate accounting, financial statement preparation, monthly close, cash management, vendor management, and family-office support including bill pay and CPA coordination.

Drive outside HVAC sales by building relationships with engineers, contractors, and owners. Manage strategic accounts and complex pipelines, deliver tailored HVAC solutions, coordinate projects with internal teams, handle quotations and logistics, and maintain technical expertise while promoting product lines and ensuring customer satisfaction.

Lead design and implementation of Oracle CRM, Cloud ERP and Supply Chain; gather requirements, design solutions, configure modules, manage data migration, testing, training, and post-implementation support while guiding IT and business teams and implementation partners.

Support corporate accounting in a multi-entity HVAC enterprise by performing day-to-day accounting, month-end close, reconciliations, intercompany and consolidation tasks, audit support, tax and M&A accounting assistance, and process improvements while ensuring GAAP compliance and strong documentation.

Process and enter customer orders, handle inbound customer inquiries, track shipments, coordinate deliveries, assist with warranty/freight claims and returns, prepare shipments, and support account management and warehouse picking. Use Fishbowl and Microsoft Office for order processing and data entry.

Support sales engineers with HVAC equipment selection, pricing, proposals, submittals, order entry, customer service, and jobsite coordination/verification. Assist engineers, contractors, and end users with technical and installation questions.

Manage HVAC project coordination including submittals, equipment selection, pricing, schedules, ship dates, and customer communication. Oversee multiple projects, ensure cost and schedule alignment, generate submittals and quotes, track shipments, and collaborate with sales, parts, service, and accounting to maintain customer satisfaction.

Support sales engineers and account executives by selecting and pricing HVAC equipment, preparing proposals/submittals, entering and tracking orders, coordinating jobsite activities, and answering technical installation and operational questions for engineers, contractors, and end users.

Manage full-cycle recruiting for HVAC and related technical and leadership roles across the Northeast. Source active and passive candidates using job boards, ATS, Boolean search, and outreach campaigns. Partner with hiring managers to define requirements, present candidates, coordinate interviews, and guide selection. Maintain compliance, ATS data integrity, and improve TA processes while supporting onboarding, employer branding, and hiring initiatives.

Provide customer-facing e-commerce support across phone, email, and chat: assist with part identification, order placement, tracking, returns, warranties, and post-order resolution. Maintain accurate data in ERP/CRM/e-commerce systems, support basic site and marketing updates, coordinate with internal teams, document SOPs, and identify process improvements.

Manage end-to-end accounts payable and customer billing across multiple operating companies: process vendor invoices and payments, prepare and issue customer invoices, resolve billing discrepancies, reconcile ledgers, support month-end close, and maintain accurate records while collaborating with project managers, vendors, customers, and finance leadership.

Support accounting and operations by processing invoices, following up on payments, filing construction legal documents, maintaining records, tracking job costs, and assisting operations with administrative reporting and coordination.

Manage full-cycle recruiting for HVAC and building automation roles across the Northeast. Source active and passive candidates, build talent pipelines, screen and present candidates, partner with hiring managers, maintain ATS records, ensure compliance, and improve TA processes and employer branding.

Support the Regional HR Director with onboarding, payroll and termination processing, HR recordkeeping, compliance, training tracking, and general HR clerical tasks and projects. Gain hands-on exposure to HR functions in a part-time role.

Outside Sales Engineer responsible for territory development, technical consultative selling of HVAC instrumentation and controls, conducting product trainings, supporting RFQs/RFPs, reviewing plans/specs, providing field commissioning support, preparing submittals, and managing pipeline in CRM to drive specification and sales growth.

Support sales engineers by developing quotes, selecting HVAC equipment, preparing submittals, pricing parts, coordinating vendors, managing multiple quotes, and providing technical documentation and customer correspondence.

Support sales engineers by developing quotes, selecting HVAC equipment, preparing submittals, pricing parts, coordinating with vendors, and managing multiple quotes and documentation to ensure timely, accurate proposals.