Top Operations & Support Jobs

Manage day-to-day office operations, administrative systems, accounting support, HR onboarding, facilities coordination, records retention, and project compliance. Prepare and proofread reports, proposals, and correspondence; process invoices, expenses, timesheets, and accounts payable; support project managers with billing and contract requirements; coordinate new-hire activities; maintain office supplies and equipment; and assist with business development, proposals, events, and management reporting using Deltek.

Provides hands-on technical support, administration, deployment, troubleshooting, and incident response for museum ticketing, retail POS, hospitality, and integrated business systems. Maintains system reliability and uptime, supports hardware and software, ensures PCI-DSS compliance, documents operating procedures, and participates in upgrades and technical projects. Works with internal teams and vendors in a public-facing environment, including evening and weekend shifts.

Directs shelter operations, supervises and trains staff, ensures client access to essential services, maintains regulatory compliance, oversees facility inspections and vendor activities, tracks reports and incidents, manages schedules and supplies, conducts audits, coordinates vehicle maintenance, and supports operational investigations and corrective actions.

Manage daily office administration for a San Diego construction and engineering office. Responsibilities include maintaining records, supporting staff, coordinating travel and events, processing expenses, onboarding new hires, ordering supplies, managing inventories, handling mail and deliveries, communicating with building management, and supporting construction project administration through Procore, change-order filing, subcontractor documentation, plans printing, and insurance documentation verification.

Provides courteous front-desk service to residents and guests, answers and routes calls, manages mail and packages, supports resident check-ins, schedules and trains employees, assists hiring and accounting, coordinates maintenance work orders, reserves dining areas, and follows emergency procedures. The role requires professional communication, independent work, strong Microsoft Office skills, and occasional travel between locations.

Provides front-desk and administrative support for residents, guests, staff, and prospective families. Responsibilities include answering and transferring calls, resident check-ins, mail and package distribution, scheduling and training assistance, hiring support, dining reservations, maintenance work orders, emergency procedure awareness, basic accounting assistance, and maintaining professional communication and service standards.

Supports enterprise customer implementations, workflow configuration, deployment validation, troubleshooting, QA testing, documentation, and operational improvements. Partners with Product, Engineering, and Forward Deployed teams to resolve technical issues, analyze customer usage, configure integrations, automate manual processes, and support product launches. The role is suited to an early-career professional with strong analytical, communication, organizational, and problem-solving skills who can quickly learn new software systems.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Supports incident investigations, post-incident reviews, business continuity and disaster recovery efforts, operational resilience process improvement, and AI and automation initiatives. Drafts and edits technical specifications and trade desk notices using XML-based tools, manages documentation and work tickets, and collaborates with Legal, Engineering, Operations, and Business teams. May also support Operations project management initiatives.

Supports daily operations of a 120-unit affordable apartment community. Responsibilities include rent collection, delinquency follow-up, leasing and waitlist management, resident relations, property and unit inspections, maintenance coordination, administrative work, compliance, and eviction coordination. The role also helps maintain occupancy, resolve resident concerns, coordinate with vendors and authorities, and ensure the property remains clean, safe, and well-maintained.

Provides administrative and data management support to program staff by auditing participant files, tracking training and compliance requirements, processing incident reports, entering and exporting database information, preparing reports and correspondence, managing petty cash and office supplies, processing mail, and providing switchboard backup.