Office Manager

MatX is on a mission to make the world’s best AI models run as efficiently as possible, bringing the world years ahead in AI quality and availability. We are looking for someone to work collaboratively with leadership, other support roles, and our team members to ensure we build an efficient and effective organization positioned well for growth. 

MatX is hiring for an experienced Office Manager. You will own office management, from furniture and package delivery to building and maintaining a welcoming, functional space for day-to-day work. You’ll partner with IT/Security to act as the office safety warden, ensuring that all training, drills and response to actual emergencies are handled safely. You will partner with the Executive Assistant and People Team to plan and execute internal and external events aimed at reinforcing our company culture and onboard new employees. This role is onsite, 5 days a week, at our office in Mountain View, CA.  

What You’ll Do Here

• Own office management for our building. Includes: office furniture and decor selection and maintenance, food and beverage management (including vendor management), technical support alongside IT resources, building access management, etc. 
• Partner with People Ops to onboard new employees, including: setting up equipment and desk space, welcoming new employees to the office, giving office tours and providing general support as the employee settles in. 
• Partner with the Finance manager to handle expenses related to office operations.
• Work with People, Talent and EA to ensure guests are checked in when arriving and departing the building.
• Act as the point of contact for our landlord and property management to address any operational issues with the building. You’ll partner with IT/Security to act as the office safety warden, ensuring that all training, drills and response to actual emergencies are handled safely.
• Provide on-call support during off-hours should an emergency arise at the building.
• Coordinate and execute on company events, alongside the People team and EA.
• Additional responsibilities that will come up on an ad-hoc basis.

Who You Are

• 2+ years of experience as Office Manager or related role
• Genuine interest and mindset toward supporting team-members as your 'customer'
• Engaged with both the business and team members, and able to balance competing priorities 
• Excellent written and verbal communication skills and attention to detail
• Proactive problem-solver who has a bias for action

What You'll Get From Us: 

• Compensation - $100,000 - 130,000 + equity.  The US base salary for this full-time position is determined based on a variety of factors, including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation.
• A Stake in our success A cash/equity mix that fits your needs and option to do early exercise
• Health & Wellness Company subsidized Health, Dental, Vision, and Life insurance; Pre-tax Health Savings Accounts with generous company contribution (even if you don’t)
• Time To Recharge 4 weeks paid time off (accrued), 12 company holidays, and 3 weeks remote/flexible work per year
• Support to Parents Up to 12 weeks of paid parental leave, regardless of your path to parenthood
• Learning & Development $1,500 yearly towards your professional development e.g. conferences, courses, and other learning opportunities
• Team Connection Team Lunches, quarterly off-sites, and regular town halls
• Financial Wellbeing 401K and/or Roth IRA, with 5% company contribution, even if you don’t!
• Flexible Spending Accounts Pre-tax spend accounts for medical, dental/vision, dependent care, parking, and transit expenses
• Commute On Us For those commuting up to 1 hour, put your rideshare cost on our company card and reclaim the drive-time to get work done!
• MatX E[x]tras $50 per month to use on the perks you care about most
• Remote Perks We work remotely Monday & Friday, supported by home-tech setup, and remote wifi expense reimbursement

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicants capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.

MatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.