Workplace Coordinator

At carsales, we’re all about making buying and selling a great experience. Since 1997, we’ve been evolving with the new economy to help people choose how they move today and tomorrow.

When it comes to your career, we want to offer meaningful opportunities that empower you to make a lasting impact. But for that to happen, we strive to feel small, small enough to stay agile, learn across teams, and connect authentically with each other.

With a vision to be the global leader in online vehicle marketplaces, we’re transforming how people buy and sell across the world. We discover new ideas and bring them to life. We continue to grow, and we continue to evolve and we’re not afraid to take bold steps to get there.

What’s on offer

• Recognition as one of Australia’s Best Workplaces™ by Great Place to Work®, a Family Friendly Workplace, a WORK180 endorsed employer.
• A highly engaged, collaborative team where you’ll learn from exceptional talent.
• 24 weeks paid parental leave for primary caregivers, four weeks for secondary caregivers, and six weeks paid gender-affirming care leave.
• Regular hackathons, continuous learning opportunities, and wellbeing initiatives that support your mental, emotional, and physical health.

What you’ll be doing

We are seeking a proactive, customer-focused Workplace Coordinator on a part-time basis to deliver an exceptional workplace experience across our offices. Acting as the first point of contact for employees, visitors, contractors and suppliers, this role is responsible for reception, office operations, facilities coordination, workplace administration and event support. This is a highly visible role that is critical in ensuring our workplaces remain welcoming, efficient, well-stocked, safe and engaging environments for our people and visitors.

You'll

Reception & Visitor Experience

• Welcome and assist guests, visitors and contractors.
• Manage front-of-house operations and respond to in-person workplace enquiries.
• Assist employees with general office-related requests, including building access, parking enquiries and office equipment guidance.
• Maintain a professional and welcoming reception environment.

Office Operations & Administration

• Manage incoming and outgoing mail, parcels and courier services, including local and international deliveries.
• Coordinate office supplies, stationery and printing consumables across all office locations.
• Conduct regular audits of office supplies and maintain appropriate stock levels.
• Manage workplace communication channels, including office updates and announcements.
• Provide overflow administrative support across the business as required, including expense management, travel bookings and other administrative tasks.
• Coordinate CPR and First Aid training across office locations.
• Coordinate Emergency Warden training programs and maintain associated records.
• Update workplace health and safety information, signage and emergency posters as required.
• Support workplace compliance activities and safety initiatives.

Workplace & Facilities Management

• Conduct regular workplace inspections to ensure meeting rooms, hot desks, allocated desks and common areas remain presentable and functional.
• Manage desk allocation processes, including hot desks and permanent workstations.
• Coordinate maintenance requests and maintain facilities issue logs.
• Assist with building-related matters and liaise with landlords, building management and service providers.
• Monitor and report workplace, IT and maintenance issues within meeting rooms and shared spaces.
• Manage coffee machine supplies, servicing and maintenance.
• Ensure office kitchens, store rooms and shared facilities remain well stocked and operational.

Catering, Hospitality & Office Amenities

• Coordinate catering for internal meetings, workshops, team events and external visitors.
• Manage office snack programs and workplace amenities across all office locations.
• Arrange corporate gifts including baby hampers, flowers and other employee recognition items.
• Support auditorium bookings, setup and reset activities in partnership with event hosts.

Events & Employee Experience

• Support the planning and delivery of internal and external events, including company-wide meetings, leadership events, celebrations, AGM activities and corporate functions.
• Partner with People & Culture, Marketing and other teams to support employee engagement initiatives.
• Assist with merchandise management and distribution.
• Support onboarding activities, including preparation and coordination of new starter packs.

What we’re looking for

This role is ideal for someone who enjoys a mix of reception, facilities coordination, administration, hospitality and employee experience responsibilities.

You are highly organised, approachable and thrive in a fast-paced environment. You enjoy helping others, take pride in creating exceptional workplace experiences and can confidently juggle multiple priorities. 

• Previous experience in reception, workplace coordination, office management, facilities administration or hospitality.
• Strong customer service and stakeholder management skills.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and workplace collaboration tools.
• A proactive, solutions-focused mindset.

We know not everyone will meet every requirement, and that’s okay. If you’re excited about the role and believe you can make a difference, we’d love to hear from you.

This is a part-time opportunity with a minimum of 30 hours per week. We are open to candidates working 5 days per week (8:30am–2:30pm) or a 4-day arrangement across the week.

A few other things we want you to know...

• As an equal opportunity employer, carsales welcomes applications from individuals of all backgrounds, identities, abilities, and life experiences. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and supported.
• If you have a disability or require adjustments to participate fully in the recruitment process, please let us know - we’re here to support you.
• We understand the importance of work-life balance and offer flexible working arrangements, including part-time options. If you’d like to explore this, just ask during the process.
• We’re also a proud Circle Back Initiative employer, which means we commit to responding to every applicant.
• Successful candidates joining the carsales team will need to complete a National Police Record check and must have full-time Australian working rights.

So come and join our team - because every role is a big role in our plans to go big.