The Role
Manage workforce planning for a 24/7 contact center: forecast volumes, build schedules in Deputy, monitor attendance and adherence, produce performance reports, identify automation opportunities, and partner with cross-functional teams to support staffing and hiring.
Summary Generated by Built In
About the Client
Our client is a pioneering health and wellness company leveraging cutting-edge science and natural ingredients to restore and optimize the body’s foundational health barriers. Their physician-founded team utilizes advanced technology to preserve and deliver the highest potency bioactive nutrients, supporting immunity, metabolism, and overall vitality. Driven by research and a commitment to quality, their innovative products are trusted by a growing global community seeking transformational health benefits.
Why does this role exist?
This role was created to ensure an exceptional customer experience by optimizing workforce planning and scheduling for a fast-growing, 24/7 contact center. The Workforce Management Analyst will transform complex data into actionable insights, driving efficient staffing and supporting service quality as the company scales. By leveraging analytics and process improvements, this position will empower frontline teams and enable the organization to fulfill its mission of delivering outstanding health solutions.
Our client is a pioneering health and wellness company leveraging cutting-edge science and natural ingredients to restore and optimize the body’s foundational health barriers. Their physician-founded team utilizes advanced technology to preserve and deliver the highest potency bioactive nutrients, supporting immunity, metabolism, and overall vitality. Driven by research and a commitment to quality, their innovative products are trusted by a growing global community seeking transformational health benefits.
Why does this role exist?
This role was created to ensure an exceptional customer experience by optimizing workforce planning and scheduling for a fast-growing, 24/7 contact center. The Workforce Management Analyst will transform complex data into actionable insights, driving efficient staffing and supporting service quality as the company scales. By leveraging analytics and process improvements, this position will empower frontline teams and enable the organization to fulfill its mission of delivering outstanding health solutions.
The Impact you’ll make
Forecasting & Capacity Planning
- Analyze historical data and trends to build short- and long-term volume forecasts across multiple channels.
- Account for seasonality, new product launches, and campaign initiatives in workforce planning.
- Anticipate staffing needs to ensure optimal coverage for a 24/7 operation.
Scheduling & Optimization
- Develop and manage daily, weekly, and monthly agent schedules using Deputy.
- Adjust staffing plans in real-time to align with business requirements and agent wellness.
- Support flexible scheduling to maximize engagement and minimize burnout.
Attendance & Adherence Monitoring
- Track agent attendance, schedule adherence, and manage time-off requests.
- Identify and report on patterns in attendance and adherence for accountability.
- Collaborate with leadership to address recurring issues and improve reliability.
Performance Analytics & Reporting
- Generate and interpret workforce management reports to drive actionable recommendations.
- Monitor key metrics such as staffing efficiency, service levels, and occupancy rates.
- Identify opportunities for automation and process improvements to enhance accuracy and reduce manual work.
Cross-Functional Collaboration
- Partner with CX Talent, Team Leads, and the WFM Lead to support hiring strategies and resource planning.
- Contribute to nesting waves and role-based seat forecasts during periods of growth or transition.
- Communicate findings and recommendations to leadership and relevant stakeholders.
Skills, Knowledge and Expertise
Required:
- Minimum 2 years of workforce management or forecasting experience in a contact center, BPO, or e-commerce environment
- Advanced proficiency with Deputy and Google Sheets or Excel
- Demonstrated ability to analyze large datasets and translate findings into actionable plans
- Experience using tools such as Gorgias and Slack
- Strong written and verbal communication skills
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.
- Internet speed of at least 40 Mbps
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- Expertise in workforce planning, scheduling, and analytics
- High attention to detail and accuracy in data management
- Proficient with WFM software (preferably Deputy) and advanced spreadsheets
- Ability to communicate complex data in a clear and engaging way
- Proactive, resourceful, and passionate about continuous process improvement
You should apply if…
- You thrive in fast-paced, evolving environments and enjoy tackling complex workforce challenges
- You are data-driven, solutions-oriented, and always seek to optimize for efficiency and impact
- You value collaboration, transparency, and own your work with a sense of purpose
- You are eager to grow with a mission-driven company and help shape its customer experience strategy
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- Monday to Friday, 7 AM to 4 PM PST (Pacific Standard Time)
- Occasional weekend availability for urgent matters
- 40 hours per week
Compensation:
- $9 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
Skills Required
- Minimum 2 years of workforce management or forecasting experience in a contact center, BPO, or e-commerce environment
- Advanced proficiency with Deputy
- Advanced proficiency with Google Sheets or Excel
- Demonstrated ability to analyze large datasets and translate findings into actionable plans
- Experience using Gorgias
- Experience using Slack
- Strong written and verbal communication skills
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor (or higher)
- Internet speed of at least 40 Mbps
- Headset with noise-cancelling mic and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Availability Monday to Friday, 7 AM to 4 PM PST; occasional weekend availability; 40 hours per week
- Expertise in workforce planning, scheduling, and analytics
- High attention to detail and accuracy in data management
- Proficient with WFM software (preferably Deputy) and advanced spreadsheets
- Ability to communicate complex data clearly and engagingly
- Proactive, resourceful, and passionate about continuous process improvement
Am I A Good Fit?
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The Company
What We Do
Magic is a frictionless way to plug in thoroughly vetted, cost-effective remote workers, to help scale your key business functions. Through a combination of automation and active work, we tap into our network of vetted remote workers who handle tasks from virtual assistance and customer service to sales lead generation and scheduling across various team members—like magic.
