Workforce Coordinator

Workforce Coordinator 

Classification 

Non-Exempt 

Reports to 

On-Site Manager 

Personal Protective Equipment Required 

While working in the office, standard work boots are required; no additional PPE is necessary. When entering or working in the plant or operational areas, the following PPE is required at all times: lace up steel toe boots at least 6” high for ankle support, gloves, safety glasses, High-visibility vest, hard hat and ear plugs 

JOB DESCRIPTION 

Summary/Objective 

The Workforce Coordinator performs a variety of tasks within our recycling facility. The primary responsibility of the Workforce Coordinator is supporting the On-Site Manager to assist in administrative functions. This includes supervising staff, ensuring safety standards are met, coordinating training, handling interviews, personnel record management, onboarding, and payroll activities while providing customer service support. This position will actively support the team and assist with the processing and sorting of recyclable materials to ensure continuous workflow. 
 

Essential Functions 

Customer Service and Communications:   

• Maintains ongoing relationship with multiple customer representatives within facility. 

• Able to communicate with all personnel at the facility. 

Hiring and Recruiting: 

• Interviews candidates for open positions.  

• Responsible for the completion and retention of all forms, documentation and training records. 

Administrative and Payroll functions:   

• Maintains positive employee relations following on a professional level. 

• Facilitate new hire onboarding, including orientation sessions, safety training coordination, and paperwork completion. 

• Track absenteeism and timekeeping for assigned team. 

• Ensure employees understand their benefits options  

• Assist in program documentation and eligibility inquiries 

• Collates employee timesheets for payroll processing.  Manages and monitors data for accurate payroll reporting to corporate office on a daily and weekly basis. 

• Ensures that human resources files and records are updated in accordance with legal requirements by providing personnel management with accurate personnel information. 

• Assist with investigations, disciplinary actions, and documentation as directed by HR or management 

Safety Program Management: 

• Maintain and request PPE supplies to proper inventory levels. 

• Monitor the safety of the site during operations and address any safety hazards or violations. 

Competencies 

Flexibility and Adaptability: Workforce Coordinator must adjust to changing circumstances, such as fluctuating workloads, staffing changes, or unexpected operational disruptions. Has multitasking capabilities by comfortably switching between HR, administrative, and operational tasks.  

Safety: Workforce Coordinator must understand safety protocols to minimize workplace accidents and ensure a safe working environment. Ability to assess risks and prevent hazards. Respond to incidents or accidents in accordance with safety policies. 

Administrative: Workforce Coordinator must be skilled in conducting job interviews, assisting in recruitment efforts, and managing the onboarding process for new hires. Proficient in managing schedules, handling HR documents, maintaining records and completing clerical duties with attention to detail. Proficiency with office software and HR tools. Ability to handle confidential information with discretion. 

Problem-solving and Critical Thinking: Shift Coordinator must have the ability to quickly identify issues and come up with effective solutions to maintain efficiency. Ability to make quick and informed decisions. 

Interpersonal Skills: Workforce Coordinator must be able to handle customer inquiries or concerns, ability to actively listen to team members, understand concerns and provide appropriate feedback and guidance. Able to communicate effectively with staff, management, HR and ensure expectations are understood. 

Supervisory Responsibility 

This position holds the responsibility for the administrative management within the facility with accountability for the hiring, training and support of all employees assigned to the facility. 

Work Environment 

This position is based at an active recycling facility. While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud.  

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

Position Type/Expected Hours of Work 

This is a full-time position. Hours of work are Monday through Friday with 40 hours per week. Occasional evening and weekend work may be required as job duties demand. 

Travel 

Limited travel up to 25% may be expected for this position.  

Required Education and Experience 

Experience within an office in an administrative role or with comparable experience. 

Preferred Education and Experience 

Associates Degree or experience in related field 

Work Authorization 

Must be authorized to work in the United States.  

AAP/EEO Statement 

Leadpoint is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristic protected by law. 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.