Job Description
The Work Management Compliance Administrator is one of the central Facilities Maintenance liaisons for invoicing and Work Management Compliance space, as part of the Finance team. This role works with internal and external stakeholders to manage the timely processing of reimbursable work orders related to the Facilities Maintenance scope of works.
The role is responsible for quality assurance and billing of work orders within our system to ensure that they comply with all relevant contract conditions and work management processes and are in compliance with internal approval protocols - and to provide feedback on any process breakdowns to the management team.
- Validate all completed works in the IFS / D365 system for data accuracy and ensure all necessary information has been collated to support the work completion. This includes client approvals, quotes, photographic evidence and cost accuracy.
- Provide feedback to, and follow up queries with, site teams on missing data.
- Proactively follow up on any work management compliance or billing process gaps and work with relevant stakeholders to rectify to ensure compliance to contractual obligations.
- Joint responsibility for generation of the monthly reimbursable invoice QA documents in a timely manner with all supporting documentation in place.
- Perform other work management compliance activities administration or maintenance related duties, as may be required, to ensure all mandated services are delivered.
- Commitment to the delivery of innovative solutions to Sodexo Remote Sites, thereby continuing to improve the quality of Sodexo’s service delivery.
Qualifications
- Minimum 2 years working in compliance, contracts or data analysis role, preferably in the resource sector
- Great communication skills via phone and email
- High attention to detail
- Experience in maintenance management systems
Additional Information
What can we do for you?
- Sodexo is an employer that promotes and encourages growth and personal develop while working in a supportive, inclusive, and high preforming team
- The opportunity to work on one of the world’s biggest facility management contracts
- Flexible working arrangements and a true commitment to a ‘family first’ approach to work.
Top Skills
What We Do
Founded in Marseille in 1966 by Pierre Bellon, Sodexo is the global leader in sustainable food and valued experiences at every moment in life: learn, work, heal and play. The Group stands out for its independence, its founding family shareholding and its responsible business model. Its portfolio of activities includes Sodexo Food and Facilities Management Services and Pluxee Employee Benefit Solutions, activity for which the Group announced a spin-off with a listing expected on February 1, 2024. This diversified offer meets all the challenges of everyday life with a dual goal: to improve the quality of life of our employees and those we serve, and contribute to the economic, social and environmental progress in the communities where we operate. For Sodexo, growth and social commitment go hand in hand. Our purpose is to create a better everyday for everyone to build a better life for all. Sodexo is included in the CAC Next 20, CAC 40 ESG, CAC SBT 1.5, FTSE 4 Good and DJSI indices. Sodexo key figures — 22.6 billion euros Fiscal 2023 consolidated revenues — 430,000 employees as at August 31, 2023 — #1 France-based private employer worldwide — 45 countries — 80 million consumers served daily — 14.3 billion euros in market capitalization (as at October 25, 2023)
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