Womens Life Administrative Assistant

Hours: 15 per week

Pay: $13.00 per hour

I. Purpose of the Job 

SEBTS Mission Statement: Southeastern Baptist Theological Seminary seeks to glorify the Lord Jesus Christ by Equipping students to serve the church and fulfill the Great Commission   

Student Life Division Mission Statement: The purpose of the Student Life Division is to support the mission of SEBTS by providing co-curricular discipleship & spiritual formation, essential services, and community building activities that assist students to: 

1. Engage their vocational training with a whole heart and without distraction, 

1. Integrate their learning experience both in and out of the classroom, 

1. Develop holistically in the love for and service to the Lord Jesus Christ & His Church for the sake of the nations  

The Women’s Life Administrative Assistant supports and organizes the work of Women’s Life and Graduate Life by organizing operations, coordinating communication, and enhancing the effectiveness of the Women’s Life Coordinator and related offices. 

II. Essential Functions and Responsibilities (AOR: Areas of Responsibility) 

1. Assist the Women’s Life Coordinator 

1. Manage accounting and budgeting related to Women’s Life events 

1. Assist the office of Grad Life in other ways as needed 

1. Coordinate with Share Shop Coordinator 

III. Specific & Other Duties and Responsibilities  

1. Assist the Women’s Life Coordinator 

1. Assist with planning the Women’s session at New Student Orientation 

1. Organize and execute women’s events on campus 

1. Reserve space in Coursedog 

1. Work with Marketing and Communications office to create graphics 

1. Create event schedule 

1. Order catering and necessary supplies 

1. Oversee WASE communications and social media 

1. Order merchandise for WASE 

1. Set up WASE booths at various events 

1. Perform other administrative tasks such as creating forms, assisting in communication, etc... 

1. Manage accounting/budgeting related to Women’s Life events 

1. Reconciling and managing credit cards 

1. Oversee purchase orders, deposits, and petty cash vouchers  

1. Management and tracking of the Women’s Life budget 

1. Assist the office of Graduate Life and the Graduate Life Director in other ways as needed 

1. Regularly update Grad Life staff on budget 

1. Assist with preparation and planning of large events (like NSO) 

1. Buy and restock supplies for the office as needed in coordination with other office assistants 

1. Perform other administrative tasks as needed 

1. Contribute to good relationship between Grad Life office and other offices on campus 

1. Coordinate with Share Shop Coordinator 

1. Purchase supplies as requested by the Coordinator 

1. Occasionally meet with Coordinator to provide support and answer questions 

1. Provide quarterly budget updates to Coordinator 

1. Support Share Shop coordinator with ministry needs and communication 

IV. SUPERVISORY RESPONSIBILITIES 

1. Directly supervise staff, students, and/or volunteers who are part of Women’s Life or Grad Life event team at any given event. 

1. Coordinate with Share Shop Coordinator.  

V. KNOWLEDGE AND SKILLS  

Required: 

This position is restricted to current SEBTS students and spouses of SEBTS students

Professional Skills 

Attention to detail 

Strong Work Ethic 

Ability to manage sensitive information/files 

Good verbal and written communication skills 

Personifies Christian Character Values 

Christ-like character in both public and private settings 

Trustworthy 

Regular church involvement: positively influencing a local church and ministering in that church 

Humble 

Hungry to grow 

Aware of others 

Personifies Seminary Core Values  

Lighthearted: disposition of teamwork, pleasant in relationships, marked by joyful attitude in & out of workplace 

Others-focused: Considering others as more important than yourself 

Mission minded: Enthusiastic support of the seminary’s mission statement 

Loyalty to the seminary vision and leadership 

Abides by School Code of Conduct 

Doctrinal Commitments 

In agreement with and not contrary to our four confessional statements of faith.  

Preferred: 

Proficiency in accounting organization/excel spread sheets 

Familiar with Microsoft Office Suite 

Experience with running various social media platforms 

VI. FISCAL RESPONSIBILITY  

Budget Oversight 

Oversee use of budget for all Women’s Life events and efforts 

Process occasional purchase orders.  

Reconcile reports for office credit cards, which includes: 

Tracking receipts and out of pocket expenses 

Monthly online reports 

Occasional cash transmittals  

Occasional new vendor requests 

VII. EXTENT OF PUBLIC CONTACT  

Extensive: Students, Student Life Division, IT, faculty members, and other institutional divisions and departments. 

Regular: Department Directors and Assistants, miscellaneous others outside campus and during travel while representing the seminary. 

VIII. PHYSICAL DEMANDS 

Walking – Heavy/Daily: around campus to deliver materials, attend meetings, and participate in campus events 

Extensive walking and stair use in the Ledford Center; job includes responsibilities on all 4 floors of the Ledford Center 

General Activity – Moderate to Heavy 

High activity level required to meet responsibilities of the position, mostly related to mobility inside the Ledford Center. 

IX. WORKING CONDITIONS AND ENVIRONMENT  

Moderate stress environment related to ad hoc situations and events 

Longer work hours are expected during New Student Orientations, and occasional other ad hoc situations. 

Occasional travel may be warranted