The Wedding Planner will be responsible for planning, coordinating, and executing wedding events with precision and creativity. This includes working closely with clients, vendors, and internal teams to ensure each function runs smoothly — from the first briefing to the final wrap. The ideal candidate is organized, good under pressure, and has experience handling multiple-day wedding projects.
Key Responsibilities
1. Client Planning & Coordination
Conduct planning meetings with clients to understand their vision, preferences, and cultural details
Create detailed event timelines, checklists, and flow plans for each function (Haldi, Mehendi, Wedding, Reception, etc.)
Share and track creative briefs, mood boards, and references with internal creative teams
Maintain regular communication with clients for updates, confirmations, and approvals
2. Vendor Management
Liaise with decorators, venues, makeup artists, sound, lighting, and hospitality vendors
Create and manage vendor timelines and ensure timely deliveries
Be the on-ground contact for all third-party vendors during setup and event time.
Resolve last-minute issues quickly and professionally
3. Internal Team Coordination
Work with Production and Operations team to ensure shoot logistics and crew needs are aligned with the event schedule.
Brief photography and cinematography teams before every function on key moments and people to cover
Ensure transport, gear movement, and accommodation details are shared with the internal team beforehand
Update ClickUp or Notion dashboards with all relevant info for each event
4. On-Ground Execution
Be present at every function to manage flow, client requests, and team coordination
Monitor timelines closely and guide the team in real-time.
Ensure clients and VIPs are taken care of, while maintaining a calm and solution-driven approach.
Document feedback or post-event notes for internal review
Requirements
Key Skills Required
Strong communication and people management
Excellent coordination and time management across multiple stakeholders
Familiarity with traditional Indian wedding customs and event structures
Able to work in fast-paced, high-pressure event environments
Working knowledge of tools like Google Calendar, WhatsApp, Notion, ClickUp
Qualifications Preferred
2+ years of experience in wedding planning, hospitality, or high-end event management
Bachelor's degree in Event Management, Hospitality, or related field
Experience in multi-day or destination weddings is preferred
Comfortable traveling for events outside Delhi/NCR
BenefitsWhat We Offer:
Attractive incentive plans with performance-based rewards.
Opportunity to work with premium wedding projects.
A dynamic, growth-focused work environment.
Skills Required
- Strong communication and people management skills
- Excellent coordination and time management across multiple stakeholders
- Familiarity with traditional Indian wedding customs and event structures
- Ability to work in fast-paced, high-pressure event environments
- Working knowledge of Google Calendar, WhatsApp, Notion, and ClickUp
- 2+ years of experience in wedding planning, hospitality, or high-end event management
- Bachelor's degree in Event Management, Hospitality, or a related field
- Experience with multi-day or destination weddings
- Comfortable traveling for events outside Delhi/NCR
What We Do
LIVXS is a Delhi/Gurugram-based creative production company established in 2004. It creates honest, exploratory and visually distinctive work, with expertise spanning events and media production. Its video team produces cinematic wedding teasers, trailers, long-form films, Instagram reels and other deliverables, combining storytelling, editing, color correction, sound design and social-media formats while collaborating with post-production and creative teams.
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