QSIC is a Series B SaaS + hardware company that powers in-store audio and advertising for some of the world’s largest retailers. We operate across the US, Australia, and Asia-Pacific, managing complex multi-element revenue arrangements (subscriptions, hardware, advertising revenue share) across 42+ US states and multiple international jurisdictions. Our finance function is at an inflection point — we’re building the systems, controls, and team to support the next phase of growth toward Series C and beyond.
The RoleWe’re looking for a VP Finance to serve as the CFO’s operational right hand — someone who can own the day-to-day finance function while also contributing strategically to how we scale the business. This is not a pure accounting role. You’ll oversee close, compliance, and controls, but you’ll also shape our financial systems architecture, lead a growing team across time zones, and be a key voice in decisions about new markets, deal structures, and capital allocation. Ai and technology is key to the role.
You’ll inherit a team of 6 (2 onshore, 4 offshore) and be expected to build it to 8-10 over the next 24 months. The offshore team handles day-to-day accounting operations; you’ll manage the onshore leads and set priorities for the whole function.
What You’ll Own
Financial Operations & Close
• Own the month-end and quarter-end close process across US, EMEA, MX and Australian entities. Drive close timelines from current state (3–4 weeks) toward 10 business days.
• Oversee revenue recognition (ASC 606) for multi-element arrangements: SaaS subscriptions, hardware sales, advertising revenue share, and managed services.
• Manage consolidation across 4+ entities
• Own the annual audit relationship (PwC Australia statutory audit, US compilation) and drive audit-readiness year-round.
Compliance & Tax
• Manage multi-state sales tax compliance (Avalara), reseller certificate compliance, state income tax filings, and Secretary of State registrations across 42+ states.
• Oversee subcontractor compliance (1099, W-9, state-level contractor rules) for a large installer network.
• Coordinate US federal and state income tax, government grants (R&D), and transfer pricing documentation.
• Own music licensing compliance (SoundExchange, SESAC, APRA AMCOS) with support from legal.
Systems, Process & Controls
• Drive the finance systems roadmap: Xero (GL), Salesforce (order-to-cash), Avalara (tax), Aleph (FP&A), Ramp (expenses), and evaluate consolidation/reporting tools.
• Build a documented internal control framework appropriate for Series B, progressing toward SOC 2 readiness.
• Own procurement workflows, vendor onboarding, and spend approval processes.
• Implement and manage AP/AR automation (ApprovalMax, Dext) and banking controls.
Team Leadership
• Manage 4–6 direct and indirect reports across US and offshore (Philippines). Set priorities, run weekly team meetings, and build a culture of accountability and continuous improvement.
• Hire and onboard 2–3 new team members in the first 12 months (Compliance Analyst, Senior Accountant, potential AU Junior Analyst).
• Develop the offshore team’s capabilities — move from task execution toward independent ownership of recurring processes.
Strategic Finance Support
• Partner with the CFO on board reporting, investor materials, and capital planning.
• Support deal modelling and pricing analysis with FP&A for new client opportunities as needed.
• Own the annual budgeting process end-to-end: coordinate with department heads, build and maintain the consolidated budget model, track actuals vs budget, and present variance analysis to the CFO and SLT.
• Contribute to rolling forecasts and scenario planning alongside FP&A.
• Provide financial input on new market expansion (compliance, entity setup, tax implications).
What We’re Looking For
Must-Haves
• 8–12+ years of progressive finance experience, including at least 3 years in a leadership role (Controller, Sr Controller, Director of Finance, or VP Finance) at a high-growth SaaS or technology company.
• Deep experience with US multi-state tax compliance (sales tax, income tax, registrations).
• Hands-on experience with revenue recognition for multi-element arrangements (ASC 606).
• Track record of building or significantly improving month-end close processes.
• Experience managing distributed teams (onshore + offshore).
• CPA, CA, or equivalent professional qualification.
• Technology fluent — comfortable with SaaS products, AI tools, and automation. You should be someone who actively seeks out technology to improve workflows
• Advanced Excel skills — you live in spreadsheets. Comfortable building complex financial models, pivot tables, lookups, and dynamic reporting from scratch. Ai (Claude) supported.
Nice-to-Haves
• Experience at a SaaS + hardware company (mixed revenue models, inventory, logistics).
• Big 4 (PwC, Deloitte, EY, KPMG) or consulting background
• International operations experience (Australia, APAC).
• Experience with Xero, Salesforce, Avalara, Ramp, or Aleph.
• Exposure to equity administration (ESOP/409A) and investor reporting.
• Experience preparing for or supporting a Series C/D fundraise.
Skills Required
- 8-12+ years progressive finance experience with at least 3 years in a leadership role at a high-growth SaaS or technology company
- Deep experience with US multi-state tax compliance (sales tax, income tax, registrations)
- Hands-on experience with revenue recognition for multi-element arrangements (ASC 606)
- Proven track record of building or significantly improving month-end close processes
- Experience managing distributed teams (onshore + offshore)
- CPA, CA, or equivalent professional qualification
- Technology fluent with SaaS products, AI tools, and automation
- Advanced Excel skills, including complex financial models, pivot tables, and dynamic reporting
- Experience at a SaaS + hardware company (mixed revenue models, inventory, logistics)
- Big 4 (PwC, Deloitte, EY, KPMG) or consulting background
- International operations experience (Australia, APAC)
- Experience with Xero, Salesforce, Avalara, Ramp, or Aleph
- Exposure to equity administration (ESOP/409A) and investor reporting
- Experience preparing for or supporting a Series C/D fundraise
What We Do
Qsic is the market leader in creating AI-driven audio retail media channels for large physical store retailers in North America and Australasia. Reach your customers at the point of purchase. Sell audio advertising packages to your suppliers. Unlock the additional revenue potential of your physical store networks.
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