You will ideally have experience working as an admin or virtual assistant before with exposure to US Bookkeeping. You will play a key role within the business, ensuring that the day-to-day operations run smoothly and that all daily administration tasks are completed.
DUTIES AND RESPONSIBILITIES
• Coordinate with meeting requestees to find the most efficient time, take minutes, and provide
• reporting
• Write error-free, eloquent emails and letters
• Edit/modify documents and presentations
• Maintain confidentiality and use a high degree of discretion
• Oversee internal administration processes and system upkeep
• Responsibility for maintaining a strong culture and internal engagement
• Organisation of functions, events, and other ad hoc celebrations throughout the year
• Office Coordination, general office support, and other building matters when required
• Providing necessary data & reports to the Management & Sales Team
• Coordinate and manage multiple priorities and projects on a timely basis.
• Updating and Maintaining client details.
• Management of email inquiries and inboxes.
Bookkeeping
• Documenting financial transaction details and monitoring the transactions
• Preparing and filing financial documents
• Processing accounts payable and accounts receivable
• Fact-checking accounting data
• Reconciling company accounts
• Processing payroll and tracking payroll data
• Assisting with tax payments and returns
• Working with staff accountants as needed
QUALIFICATIONS
• Prior work experience in office admin coordination.
• High-level attention to detail and excellent organization skills.
• Ability to problem solve, be a self-starter and think on the run.
• Remember details with excellent verbal and written communication skills.
• Capable of managing priorities and a complex calendar.
• Experience in invoicing, bookkeeping, and basic quoting.
• Experience with Office365, Outlook and QuickBooks.
• Highly organized.
• A strong communicator.
• Diligently follow systems and processes.
Customer Focus
• Actively seeks to understand and deliver client needs, expectations, and level of satisfaction
• Able to maintain good relationships with clients and other stakeholders
• Pro-actively seeks solutions for clients
• Experience in working with a US-based company is a plus
Top Skills
What We Do
Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.
