Vice President, Payroll

About Us:

Extell Financial Services, Inc. (EFS) provides financial accounting & reporting, information technology, operations, and human resource services exclusively for Extell Development Company and its affiliates.  Founded and headed by Gary Barnett, Extell Development Company is a nationally acclaimed real estate developer of luxury residential, office, retail and hospitality properties operating primarily in Manhattan and other premier locations across the nation.  Experiencing outstanding growth since its founding in 1989, the company’s growing portfolio exceeds twenty-five million square feet.  EFS is integral to the success of Extell Development Company; a six-time Best Places to Work in Kentucky winner; and in 2022, received recognition as one of the fastest growing local businesses by Louisville Business First.

Summary of Responsibilities:

The Vice President, Payroll is responsible for the oversight and supervision of all payroll functions for multiple employers.  This strategic leader oversees the end-to-end processing of multiple, concurrent payrolls for all entities, ensuring compliance, accuracy and timeliness for various employee types (hourly, salaried, commissioned).  The Vice President, Payroll partners with HR, and Accounting to align payroll practices with organizational goals and maintain a best-in-class employee experience.

Essential Job Functions:

• Manages the payroll functions of multiple corporate and operational entities to include the timely approval of employee timecards; and the accurate processing of weekly and biweekly payroll transactions (salaries/wages, incentive compensation, expense reimbursements, benefits, garnishments, taxes, and other deductions) in compliance with federal, state, and local employment and pay regulations, laws, and practices.
• Oversees the timely and accurate processing of changes to employee pay, benefits, status, and other adjustments; prepares and maintains accurate records and reports of all payroll transactions to include intercompany transfers; and reviews and reconciles payroll tax filings from the Payroll Provider.
• Manages payroll-related allocations/billbacks, general ledger (GL) files, and variance analyses.
• Manage complex payroll account reconciliations (e.g., payroll tax, benefits, accrued wages) and investigate discrepancies.
• Develops, implements, and enforces robust internal controls, approval workflows/SOPs, and audit trails for all payroll transactions.
• Manages all payroll tax filings, remittances, and year-end processes (W-2s, 1099s).
• Prepares annual budgets, cost projections, and accruals for multiple entities.
• Reviews, approves, and resolves discrepancies relating to vendor invoices and billings.
• Manages Workers Compensation policies including billings, renewals, and audits. 
• Manages the New York Disability and Paid Family Insurance (NY DBL and PFL) billings.
• Responds to various internal and external requests.
• Manages employee work locations and licenses.
• Performs other duties as assigned.

Education / Experience Requirements:

• Bachelor’s degree in finance, accounting, Business Administration or related field from an accredited college or university. A CPA Certification and/or Payroll Professional (CPP) certification is highly preferred.
• Minimum of ten (10) years of progressive payroll and accounting, with at least 5 years in leadership or management role.
• Prior ADP payroll provider experience preferred.
• Strong and effective understanding and knowledge of payroll/accounting practices and current federal, state, and local payroll law and regulations are required.
• Prior union or labor relations experience preferred to include the processing of union and New York prevailing wage payrolls.
• Advanced Microsoft Excel skills, including pivot tables and VLOOKUP functions, are essential for data analysis and reconciliation.
• Knowledge of health and welfare benefit plans and industry trends.

Competencies:

• Successful ability to exercise discretion and confidentiality on various matters.
• Proven experience in complex account analysis and reconciliation, with exceptional attention to detail.
• Effective supervisory, interpersonal, client service, professional presentation, communication (verbal and written), analytical, problem-solving, judgment, decision-making, organizational and time-management skills.  
• High attentiveness to detail and follow-through.
• Effective ability to take initiative, adapt, prioritize, and multi-task when faced with competing demands and strict deadlines.   
• Strong report-writing skills and proficiency with MS Office (Excel, Word, and Outlook).  

Work Environment:

• Office environment with typical office equipment and a minimal noise level.
• Hybrid work schedule available after 90 days of employment.  In office on Monday, Tuesday, Thursday.  Option to work remote on Wednesday and Friday.

Compensation & Benefits:

Extell Financial Services Inc. offers opportunities for professional growth and advancement; and competitive pay and benefits to include:

• Medical, Dental, and Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short- and Long-Term Disability
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program

*Equal Opportunity Employer