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Position Summary:
Under the direction of the Assistant Manager, League Games and Operations and in close collaboration with Athletics & Recreation (A&R) leadership, the incumbent provides operational support for varsity sports competitions, logistics, staffing, and special events. The position supports the delivery, supervision, and continuous improvement of varsity competitions and league games, ensuring safe, compliant, and efficient operations.
Primary Responsibilities:
Overall Program Lead Responsibilities
- Support competition sports supervision and varsity scheduling for assigned sport groupings (Groups 2, 3, and 4).
- Oversee home varsity games and competitions, including accurate statistical data entry, records management, and post‑event reporting. Ensure that platforms such as S1, Spordle, PrestoStats post event deadlines are met and the data is accurate
- Responsible for ambulance booking in collaboration with the sports medicine clinic.
- Coordinate training initiatives and staffing needs for sport officials and varsity competition sport officials, including onboarding, scheduling, operational readiness (training) and emergency protocols.
- Prepare game protocols as per league standards.
- Ensure operational standards, safety protocols, and league requirements are met during competitions.
- Manage in game promotions including Marty the mascot.
- Approve Workday time entries.
- Supervise home competitions, including but not limited to:
- Cheerleading (CHE)
- Flag Football
- Cross‑Country (CC)
- Rowing (ROW)
- Artistic Swimming (ART)
- Swimming (SWM)
Assist Program Lead Responsibilities
- Provide operational and administrative support for ticketing and event access for both league‑run and competition‑run sports.
- Assist on scheduling of varsity league games and competitions.
- Assist with ticketing budget
- Contribute to funding development and government support initiatives, particularly for varsity competitions and special events.
- Support continuous improvement by identifying process efficiencies and recommending procedural enhancements.
Other Qualifying Skills and/or Abilities
- Supervisory experience managing unionized staff.
- Strong knowledge of varsity sport operations, competition protocols and league requirements, with demonstrated ability to safely and efficiently deliver and oversee sport program competitions
- Strong organizational, scheduling, communication, problem-solving skills in a fast-paced environment.
- Ability to learn quickly and master new systems and processes while maintaining quality standards and meeting deadlines.
- Strong technological aptitude and attention to detail in data entry, records management and reporting.
- Ability to manage priorities, implement process improvements and work collaboratively with internal and external partners.
- Bilingual in French and English is required
- Availability to work evenings and weekends as required for game-day operations.
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-ADM1A - General Administration - Professional 1 (Excluded)Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Skills Required
- DEC III diploma
- Three years of related experience
- Bilingual proficiency in French and English
- Knowledge of varsity sport operations, competition protocols, and league requirements
- Strong organizational, scheduling, communication, and problem-solving skills
- Ability to supervise staff and officials in a fast-paced environment
- Technological aptitude and attention to detail in data entry, records management, and reporting
- Ability to work evenings and weekends depending on game-day requirements
- Authorization to work in Canada and willingness to work in Quebec
What We Do
McGill University is a public research university with extensive research activities across various engineering disciplines, including civil and materials engineering, focusing on areas like construction materials and advanced manufacturing.
