Vacancy Coordinator

The Vacancy Coordinator plays an important role in keeping upcoming vacant properties on track and well-prepared for new residents. In this role, you’ll guide homes through each stage of the vacancy lifecycle from preparing for a move-out to coordinating a smooth move-in, helping ensure an efficient and positive transition for everyone involved

You’ll work closely with a collaborative team across maintenance, customer success, and external partners, staying connected to each property’s status while helping coordinate next steps. This is a great opportunity for someone who enjoys organization, communication, and being part of a team that values efficiency, support, and continuous improvement.

Responsibilities 

• Coordinate move-out timelines with owners and tenants, provide instructions, and schedule required inspections
• Maintain accurate property records and prepare materials for upcoming vacancies
• Monitor move-out progress, utility transitions, and turnover work with maintenance teams
• Track property readiness and ensure information is complete for advertising by licensed parties where required
• Coordinate with licensed agents or partners that monitor inquiries, and track application progress
• Keep property owners informed and ensure compliance with local regulations
• Support applicant onboarding, including documentation, payments, and pre-move-in requirements through systems
• Confirm inspections are completed and coordinate move-in logistics and instructions
• Conduct post move-in follow-up and assist with early resident communication
• Maintain accurate system updates, coordinate across teams, and monitor property status and timelines
• At times, visit properties locally in the field and meet with clients.
  

Required Qualifications

• 1 year of property management experience
• Strong organization, multitasking, and time management skills
• Ability to coordinate with internal teams and external partners
• Clear communication and attention to detail
• Comfortable working in fast-paced, process-driven environments
• Awareness of compliance requirements in regulated environments
  

Preferred Qualifications

• Real Estate license preferred, or interest in obtaining one or more
• Exposure to property inspections, turnovers, or vacancy processes
• Experience working with maintenance teams, vendors, or field agents
• Familiarity with rentals and tenant lifecycle and onboarding processes

About Home365

Home365 is an InsureTech/PropTech company offering residential real estate investors a fully automated Real Estate Investment and Property Management platform. Our platform is coupled with a Net Operating Income (NOI) Guarantee that underwrites the operating expenses of properties and ensures their performance over the long term.

We foster an open, multinational environment, thriving on transforming ideas from brainstorming sessions into reality.

Our product is a sophisticated blend of Incident/Claim Management software, smart IoT, and a curated hyper-local mobile market network of service providers and real estate transactions. Powered by innovative machine learning applications, we optimize everything we do.

We are backed by top-tier VCs, private equity firms, and leading CVCs. Designed in California and built by our talented tech team based in Tel Aviv, Israel, our platform integrates cutting-edge technologies to deliver exceptional results.