Travel Operations Administrator

Posted 3 Days Ago
Be an Early Applicant
Budapest, HUN
In-Office
Entry level
Events • Travel • Hospitality
The Role
Manage travel operations including online orders, payments, Japan Rail Pass vouchers, invoices, deliveries, customer and partner communications, itinerary planning, and financial reporting. Provide prompt customer service while coordinating B2C and B2B requests, recommending suitable rail passes, meeting deadlines, and maintaining accurate operational records.
Summary Generated by Built In

About Kuoni Tumlare

At Kuoni Tumlare, we deliver truly inspiring and innovative solutions and experiences that create value both for our Partners and Society at large. Our wide portfolio of products and solutions is built on 100+ years of destination management experience.

Our solutions include series tours, technical visits, educational tours, Japanspecialist travel consulting, as well as meetings, incentives, conferences, and exhibitions. Our product portfolio includes MyBus excursions at destinations as well as guaranteed departure tours devised and delivered by our Seat-in-Coach specialists, Europamundo (EMV) and MyBus Landcruise.

We cater to a wide range of customer needs in close collaboration with our trusted suppliers and powered by our team of destinations experts - enabling us to make a real difference to the world.

About the Business


Japanspecialist is part of the JTB Corporation, one of the world's most prominent travel companies. Founded in Japan in 1912, JTB has grown into a global force in the tourism industry, employing over 18,500 people across 35 countries. At Japanspecialist, we are dedicated to offering unforgettable travel experiences to Japan and beyond. With our 360° approach to travel design, we create tailor-made journeys that cover flights, accommodation, guided tours, excursions, and other specialized arrangements.

Key Activities

Your day-to-day work will involve a varied mix of operational and customer service tasks:

  • Checking online orders and payments

  • Issuing Japan Rail Pass vouchers

  • Preparing invoices

  • Coordinating the delivery process

  • Liaising with B2C customers and B2B partners

  • Providing prompt, professional customer service

  • Planning itineraries suited to different rail passes, and selecting and recommending the most suitable pass for a given itinerary

  • Preparing reports to support financial analysis

To Succeed in the Role, You Should Have:

  • Experience in administration, operations or customer service

  • Professional proficiency in spoken and written English

  • Excellent working knowledge of Word, Excel, SharePoint and Outlook

  • Strong communication skills when working with customers and partners

  • A proactive, reliable approach and strong attention to detail

  • Motivation to see tangible results from your work

  • The ability to work independently and meet deadlines

What we will offer

  • Global Brand: Opportunity to work in an international environment spread across 33 countries and growing.

  • Stability: 100 Years at the top of our field and still pushing into new territory

  • Progression: We reward high performers and look to promote key talent internally

  • Learning and Development opportunities for growth and Upskilling

  • A Supportive Management Culture and autonomous working environment

  • Company Wide Bonus Scheme

  • Dedicated Employee Engagement Activities

  • Annual Awards and Recognition for high Performers

  • Friendly and Collaborative work environment


Skills Required

  • Experience in administration, operations, or customer service
  • Professional proficiency in spoken and written English
  • Excellent working knowledge of Microsoft Word, Excel, SharePoint, and Outlook
  • Strong communication skills when working with customers and partners
  • Proactive, reliable approach and strong attention to detail
  • Ability to work independently and meet deadlines

Kuoni Tumlare Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Kuoni Tumlare and has not been reviewed or approved by Kuoni Tumlare.

  • Wellbeing & Lifestyle Benefits — Hybrid working, a workation option, travel opportunities, and the Caring4You wellbeing program with mental-health support stand out in the package. These lifestyle-oriented elements are described as meaningful advantages that enhance day-to-day experience.
  • Healthcare Strength — Some locations offer health insurance alongside wellbeing resources, indicating a solid health-focused offering. Mental-health support and mentoring are explicitly included through the Caring4You program.
  • Leave & Time Off Breadth — In certain markets, additional time-off elements such as paid health days and seniority-based service leave are available. These extras augment the core holiday allowance and contribute to perceived benefits depth.

Kuoni Tumlare Insights

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The Company
HQ: Zürich
2,000 Employees
Year Founded: 1906

What We Do

Kuoni Tumlare is a world-leading global destination management company (DMC) with over 100 years of experience. It specializes in delivering seamless MICE (Meetings, Incentives, Conferences, and Exhibitions) events, travel solutions, and unforgettable experiences. With a global footprint across 30+ countries, the company focuses on connecting cultures and creating value for partners and society through expert local destination knowledge and innovative travel services.

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