Travel Coordinator

We are looking for a highly organized and experienced Business Travel Coordinator to lead and optimize Exadel’s international business travel function. This role is ideal for someone with a background in corporate travel management or travel agency operations who is ready to coordinate a geographically dispersed travel coordination team. The successful candidate will play a strategic role in assessing, redesigning, and improving our existing travel operations — with a strong focus on scalability, compliance, cost-efficiency, and employee experience.

We’re an AI-first global tech company with 25+ years of engineering leadership, 2,000+ team members, and 500+ active projects powering Fortune 500 clients, including HBO, Microsoft, Google, and Starbucks.

From AI platforms to digital transformation, we partner with enterprise leaders to build what’s next.

What powers it all? Our people are ambitious, collaborative, and constantly evolving.

Team Coordination

• Coordinate a team of international business travel coordinators based in various Exadel offices across multiple countries
• Provide guidance, training, and support to local travel coordinators to ensure global alignment and local compliance
• Act as the central point of contact for all business travel-related matters

Strategic Travel Management

• Analyze and assess current business travel processes and workflows
• Propose and implement new tools, systems, and strategies to streamline travel planning, booking, and reporting
• Develop and monitor KPIs for travel performance, cost savings, and traveler satisfaction

Travel Planning & Support

• Implement and oversee end-to-end travel arrangements including flights, accommodations, ground transportation, and travel documentation, primarily for the Polish branch (300–400 trips annually)
• Ensure all travel bookings adhere to company policies, budgets, and timelines.
• Minimal ad-hoc office support

Compliance & Risk Management

• Ensure compliance with company policies, vendor contracts, and Polish labor law, especially as it relates to travel reimbursements, health and safety, and working time regulations
• Manage risk assessments and support incident management for traveling staff

• 3+ years of experience in a similar role within a corporate travel department, travel agency, or logistics function
• Strong analytical and problem-solving skills with the ability to propose scalable and data-driven solutions
• Excellent knowledge of business travel platforms, booking tools, and expense management systems
• Solid understanding of Polish labor law, particularly as it pertains to employee travel, expenses, and HR compliance
• Fluent in English (written and verbal); Polish proficiency is a strong plus
• Strong interpersonal skills with the ability to manage stakeholder expectations across all levels
• Detail-oriented and highly organized with excellent multitasking abilities
• Available to work on-site or hybrid at our Warsaw office (Emilii Plater 28) 

• Familiarity with HR operations and HRIS tools
• Experience leading or coordinating a team across multiple countries or time zones
• Experience implementing travel management software
• Bachelor’s degree in Tourism, Business Administration, HR, or related field

English -Fluent

• Exadel is proud to be an Equal Opportunity Employer committed to inclusion across minority, gender identity, sexual orientation, disability, age, and more
• Reasonable accommodations are available to enable individuals with disabilities to perform essential functions
• Please note: this job description is not exhaustive. Duties and responsibilities may evolve based on business needs