Training Coordinator - Administrative

Amentum is a premier global services partner supporting critical programs of national significance across defense, security, intelligence, energy, and environment. Amentum draws from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics. Headquartered in Chantilly, VA., Amentum employs more than 50,000 people on all seven continents.

Amentum is supporting the U.S. Department of Energy (DOE) in providing specialized training, advisory and mentoring services to National Training Center (NTC). 

The National Training Center (NTC), the Department’s Center of Excellence for Security and Safety Training and Professional Development, designs, develops, and implements state-of-the-art security and safety training programs for Department federal and contractor personnel nationwide, including the National Nuclear Security Administration (NNSA).  

POSITION SUMMARY:

Amentum is currently seeking an experienced and dynamic Training Coordinator - Administrative in Albuquerque, NM. The Training Coordinator - Administrative is accountable for the onsite administrative support for the Department Manager and instructional staff. The Training Coordinator - Administrative will ensure an effortless transition of administrative tasks for department instructors and trainees.

JOB DUTIES AND RESPONSIBILITIES:  

• Proactively tracks department courses, course life cycles, schedules, projects; and assists instructional personnel as needed. Records and transcribes minutes and action items; prepares/processes correspondence; coordinates with Logistics Department; and performs other administrative tasks as needed.
• Drafts summaries and reports of complied information; processes or translates information into various customized formats, reports, graphs, slides, presentations, and charts.

• Prepares hard copy masters, electronic copy masters, and development files; files and retrieves lesson plans and training materials; responds expeditiously to requests to retrieve filed lesson plans and other training materials; develops course status reports and maintains course matrix data.

• Compiles and sorts report information; develops, organizes, and maintains databases; reviews data for deficiencies; resolves scheduling discrepancies.

• Maintains the department calendar; notates due dates of projects and work assignments; tracks and reports status of projects and assignments; follows up and reminds/alerts department personnel of due dates; notates travel and scheduled time-off of department personnel; schedules appointments, meetings, conferences, and teleconferences as directed.

• Focuses on quality as it relates to the customer; listens actively to customer needs and concerns; anticipates customer needs and expectations; responds expeditiously to customer questions, requests, and concerns; satisfies customer needs and expectations.

• Facilitates weekly departmental meeting.

• Assists in classroom preparation; pre-setup and breakdown, coordination with IT, shipping and receiving, and registration.

• Applies and follows basic safety and security concepts and policies.

• Perform other related duties as assigned.

REQUIRED SKILLS AND QUALIFICATIONS:  

• Associate’s degree from an accredited college, university, business, or technical-vocational school, with a minimum of three years of progressively responsible administrative, secretarial, data/word processing, desktop publishing, or clerical support work.

• A minimum of three years of advanced administrative support position directly related or comparable to the position and which equipped the applicant/incumbent with the specialized knowledge, skills, and abilities to perform the necessary functions of this position.

• Knowledge of writing/editing techniques sufficient to ensure that the level of concepts, expression and vocabulary are appropriate for the intended audience.

• Excellent proofreading and editing skills sufficient to produce error-free documents and training materials.

• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook and OneNote) Adobe, SharePoint, and other programs and applications as required.

• Must communicate clearly both in writing and verbally.

• Must partner with other teams to ensure effective product development and maintenance.

• Must use systems and controls to ensure compliance with quality standards.

• Commitment to company values.

• Must be able to obtain a DOE BAO (Building Access Only) clearance or currently possess a DOE BAO clearance and must maintain the BAO clearance for the duration of the contract. Note: US Citizenship is required to obtain a DOE BAO clearance.

DESIRED QUALIFICATIONS:  

• The ideal candidate will possess knowledge of the government training operations.

Service Contract Act (SCA) Compensation & Benefits:

This is an hourly, overtime-eligible position that falls under the Service Contract Act (SCA). In accordance with the Health and Welfare provisions of the SCA, and in addition to your base hourly rate, you may be eligible to receive an additional health and welfare payment for each hour you work to ensure compliance with the minimums set forth by the act. The amount you are entitled to receive will vary depending upon the fringe benefits you select now and in the future.

Compensation Details:

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed,  marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.