The Role
Provide hands-on fund administration support including formation and ongoing administration of funds and entities, statutory filings, minutes and resolutions, payments and reconciliations, invoicing and debtor chasing, investor record maintenance, distributions and onboarding/KYC/AML screening, process improvement and ensuring data integrity and compliance.
Summary Generated by Built In
We think that our open and progressive work environment is something to shout about.
Looking to take your first step into the world of finance? This is a fantastic opportunity to join our growing fund administration team as a trainee administrator and build your career in a supportive, forward-thinking environment.
From day one, you’ll be encouraged to get involved, learn from experienced colleagues and develop practical, hands-on experience across a wide range of fund administration services. Working with a diverse portfolio of clients and entities, you’ll help manage client requests, support the smooth delivery of key administration tasks and contribute to the high-quality service our clients expect.
If you’re ready to grow your skills, gain valuable experience and be part of an innovative organisation where your development matters, we’d love to hear from you.
Looking to take your first step into the world of finance? This is a fantastic opportunity to join our growing fund administration team as a trainee administrator and build your career in a supportive, forward-thinking environment.
From day one, you’ll be encouraged to get involved, learn from experienced colleagues and develop practical, hands-on experience across a wide range of fund administration services. Working with a diverse portfolio of clients and entities, you’ll help manage client requests, support the smooth delivery of key administration tasks and contribute to the high-quality service our clients expect.
If you’re ready to grow your skills, gain valuable experience and be part of an innovative organisation where your development matters, we’d love to hear from you.
Key Responsibilities
· The formation and ongoing administration of a complex range of funds, management companies and associated fund structures
· Preparation of minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
· Processing of bank payments to settle fund expenses and reconciliation of payment logs and approvals
· Production and circulation of invoices, fee collection and chasing debtors
· Maintain accurate investor records on Viewpoint and Investran and process investor changes and transfers of interest
· Process and co-ordinate routine fund operations, including investor calls and distributions
· Pro-actively take on and support additional responsibilities and administration tasks as required by your manager or clients
· Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service
· Support an 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
· Contribute towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience
· Ensure compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist Financing and reporting of suspicious activity or transactions, client due diligence and record keeping
· Assist with the daily work related to investor and/or client onboarding and ensure that satisfactory and timely screening is completed on all parties in-scope of KYC pursuant to Jersey's AML/CFT/CPF legislation.
Skills, Knowledge and Expertise
We’re looking for a motivated and enthusiastic individual with a strong academic background and a genuine interest in continuing to learn and develop, working towards a relevant professional qualification, such as ICSA.
You’ll be confident using Microsoft Office, including Outlook, Word, Excel and PowerPoint, and will bring excellent written and verbal communication skills. Just as importantly, you’ll be organised, proactive and comfortable taking ownership of tasks, using your initiative to get things done.
If you would like to be part of a supportive team and are ready to build your skills in a professional environment, we’d love to hear from you.
You’ll be confident using Microsoft Office, including Outlook, Word, Excel and PowerPoint, and will bring excellent written and verbal communication skills. Just as importantly, you’ll be organised, proactive and comfortable taking ownership of tasks, using your initiative to get things done.
If you would like to be part of a supportive team and are ready to build your skills in a professional environment, we’d love to hear from you.
About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
Skills Required
- Strong academic background
- Genuine interest in learning and professional development
- Working towards a relevant professional qualification (eg ICSA)
- Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Organised, proactive, able to take ownership and use initiative
- High attention to detail and devotion to data integrity
- Ability to maintain investor records and process investor changes on Viewpoint and Investran
- Experience or ability to process bank payments, reconciliations, invoicing and fee collection
- Knowledge of or ability to support KYC/AML/AML/CFT screening and compliance obligations
- Ability to prepare minutes, resolutions, statutory filings and maintain statutory records
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The Company
What We Do
Ogier is an international professional services firm that provides legal, corporate, fiduciary, and consulting services. They operate globally, managing complex transactions for financial institutions, professional advisers, and regulatory bodies. The firm is known for its pragmatic, targeted advice and a collaborative approach across various jurisdictions, including the BVI, Cayman Islands, Guernsey, Ireland, Jersey, and Luxembourg.
