Total Spare Management Administrator

About the Company

MSR-FSR is an international managed engineering services provider supporting leading organisations in the high-technology sector. We collaborate with major global clients and are recognised for delivering high-quality engineering solutions.

We offer structured training, career development opportunities, and the chance to work on large-scale projects across Europe.

Position Overview

We are currently recruiting for a Total Spare Management Administrator. This role (after training period is complete) will be a hybrid role of 3 days onsite and 2 days WFH, at Manager discretion.

The Total Spare Management Administrator manages and controls semiconductor manufacturing spares across plants/production lines to ensure equipment uptime.

This role focuses on accurate spare part master data, inventory control, spare request fulfilment, stock audits, and readiness planning aligned with semiconductor manufacturing requirements.

Key Responsibilities

·      Spare parts management system** (spare module/ERP/CMMS integration), ensuring accurate item setup and lifecycle status.

·      Maintain complete and correct **critical spares master data**:

·      Part numbers, alternates, BOM/kit definitions (if used), manufacturer references, compatibility, and substitutes

·      Lead times, MOQ, storage requirements, and serialisation/traceability rules (if applicable) - Manage the full spare flow:

·      Receiving/put-away confirmation - inspection/quality checks coordination (as required).

·      Issuance to maintenance/production teams based on approvals and procedures - returns, scrap/write-off processing, and root-cause support for discrepancies.

·      Monitor **stock health** for critical equipment: - min/max levels, reorder points, safety stock, and buffer planning.

·      Ensure correct part selection for equipment models/lines - ensure timely fulfilment to support downtime reduction targets.

·      Conduct and support **cycle counts, audits, and reconciliations**:

·      Investigate variances and ensure corrective actions are recorded - Support uptime strategy by identifying and maintaining:

·      **A/B/C critical spares** classification (or company-defined criticality tiers) - consumption trends, slow-moving/excess stock reporting

·      Track and report **spare performance metrics** to leadership: - stock availability/service level, stock-out causes, turnaround time for requests

·      Overdue orders, supplier performance inputs (lead time adherence)

·      Work closely with **Procurement/Supply Chain**: - trigger replenishment actions

·      Manage vendor documentation and ensure part data alignment with purchasing

·      Ensure compliance with semiconductor-specific requirements.

·      ESD-safe handling/storage rules, cleanliness/packing standards when applicable.

·      Traceability and documentation retention for regulated/critical components.

·      Maintain controlled access and governance: - standard approval workflows.

·      Change management for master data updates.

·      Diploma/Degree in **Engineering, Supply Chain, Logistics, or Business** (or equivalent experience).

·      Proven experience in **spares/inventory administration** and/or equipment maintenance support.

·      Hands-on experience with **ERP/CMMS or inventory systems** (SAP, Oracle, Maximo, etc.).

·      Strong data accuracy and reconciliation skills.

·      Intermediate-to-advanced **Excel** (reports, pivot tables, inventory analytics).

·      Experience in **semiconductor manufacturing** or high-tech maintenance environments.

·      Familiarity with **equipment spare criticality, lead-time planning, and reliability-driven inventory**.

·      Knowledge of maintenance/production downtime processes (CMMS workflows). ### Key Performance Indicators (KPIs)

·      Inventory accuracy (audit variance %) - Spare request cycle time (request-to-issue) - Stock-out frequency and severity (critical spares)

·      Reorder compliance (on-time replenishment) - Reduction in excess/obsolete spares while maintaining availability.

What We Offer

·      Comprehensive technical training program.

·      Opportunities for career growth within an international environment.

·      Exposure to advanced semiconductor technologies.

·      A professional and supportive team.