WHY JOIN RMIT VIETNAM?
At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.
Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile
REWARDS AND BENEFITS:
Competitive remuneration VND package for Vietnamese candidates.
13th month Tet bonus
Private Health insurance for you and your family, plus Personal Accident Insurance
Generous leave entitlements and public holidays (Christmas and Tet Holidays)
Professional development and career advancement
Access to state-of-the-art facilities and resources
A vibrant and diverse campus life and more!
Position Summary
Property Services team has the responsibility to operate, maintain and enhance the buildings owned by RMIT University, oversee construction projects and ensure the provision of physical facilities services. Property Services consists of the following business units:
Projects
Facilities Management
Campus planning & operations
Business Administration
This position's key role is to provide timetabling services to the Higher Education and Post Graduate Programs which includes understanding the academic requirements, the collection and application of timetable constraints and preferences. The position is required to provide timely support and work closely with key stakeholders within University to collect timetable requirements, to handle bookings and improve timetabling, booking process.
This role will manage the liaison with related departments, suppliers, Property Services to provide facilities services and resources support to events hold at Saigon South Campus. The position will also assist the utilisation study of all locations of RMIT Vietnam.
Reporting Line
Reports to: Associate Director, Campus Planning and Operations.
Direct Reports: None
Key Accountabilities
Undertake all activities associated with the development of the University’s teaching timetable to meet academic requirements.
Develop strong working relationships with key stakeholders (including program and course managers) to understand program and course structure requirements.
Develop University teaching timetable to be aligned with educational objectives and business rules, whilst maximising the efficient use of available resources.
Liaise with IT Services, Student Services to ensure the accurate and timely publishing of the University timetable.
Conduct the room audit every semester to assist utilisation study.
Manage ad hoc room bookings for teaching and non-teaching requirements, resolve problems regarding room allocations as they arise.
Interpret and implement policy, and contribute to policy and procedure development of timetable, room booking and facilities support.
Liaise with internal event organisers and Communications and Events department to identify facility-related scope of events, setup requirement.
Manage and coordinate the appropriate support from Property Services staff and service providers include security, cleaning, casual labour for events at Saigon South campus in an effective and timely manner.
Liaise with users and stakeholders to coordinate staff adds, changes, relocation and update records related to staff location
Take emergent actions and mitigate potential problem associated with room bookings or events as required.
Manage room operations to ensure best utilisation of space for teaching activities, bookings and others activities such as maintenance and repairs work.
Other duties as required.
Key Selection Criteria
A Bachelor’s degree relevant to the business administration or relevant field
At least 3 years work experience in a large, multi-faceted organisations
A proactive approach to planning, coordination and delivery of work.
Strong skills in coordination, liaison, and communication.
Experience in timetabling and room booking within an educational environment preferred
Effective interpersonal skills in dealing with a range of individuals, cultures and situations to ensure optimal outcomes, together with high levels of oral and written communication, negotiation skills and problem solving
Demonstrated knowledge and commitment to continuous improvement principles.
English Proficiency
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
Background Check
RMIT Vietnam is committed to providing a healthy and safe working, research and learning environment that enhances wellbeing across our community. As part of this commitment, all new employees are required to undergo background checks prior to commencing employment. Offers of employment are conditional upon the satisfactory completion of these checks. The specific requirements may vary depending on the nature of the role, as outlined in our Background Check Matrix.
To Apply
Please click on the 'Apply' link provided in this Job Ads to initiate the application process. Please note, we will be running a rolling recruitment process, so please apply as soon as possible.
Important Notice
- Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
- RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
- For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]
#RMITVietnam
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.
https://www.rmit.edu.vn/about-us
Skills Required
- Bachelor's degree in business administration or a relevant field
- At least 3 years work experience in a large, multi-faceted organisation
- Proactive approach to planning, coordination and delivery of work
- Strong coordination, liaison, and communication skills
- Experience in timetabling and room booking within an educational environment
- Effective interpersonal, negotiation and problem-solving skills
- Demonstrated knowledge and commitment to continuous improvement principles
- English proficiency equivalent to IELTS 6.0 or higher
- Successful completion of background checks prior to employment
What We Do
RMIT University is a global university of technology, design, and enterprise that focuses on industry-connected learning and research.
