Position Summary
The Timekeeping Administrator is responsible for ensuring accurate and timely employee time entry, validation, and processing within the ABM ePay timekeeping system. This role supports payroll operations by entering employee hours, reviewing time records for accuracy, resolving discrepancies, and collaborating with supervisors and managers to ensure compliance with company policies and payroll deadlines.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Employee Benefits | Staff & Management
- Input employee work hours, overtime, paid time off (PTO), and other pay codes into the ABM ePay timekeeping system.
- Review employee time records for accuracy, completeness, and compliance with company policies.
- Investigate and resolve missing punches, incorrect hours, and timekeeping discrepancies.
- Communicate with supervisors, managers, and employees to obtain missing or corrected time information.
- Ensure all timecards are completed and approved prior to payroll processing deadlines.
- Maintain accurate employee timekeeping records and supporting documentation.
- Process time adjustments and corrections as needed.
- Monitor attendance and identify unusual trends or inconsistencies.
- Assist with onboarding employees into the timekeeping system as required.
- Maintain confidentiality of employee payroll and personnel information.
- Support payroll staff during payroll processing cycles.
- Generate and review timekeeping reports for management.
- Ensure compliance with federal, state, local labor laws, and company policies.
- High school diploma or GED required; Associate's degree preferred.
- 1–3 years of experience in payroll, timekeeping, data entry, or administrative support.
- Experience using electronic timekeeping systems (ABM ePay experience preferred).
- Strong data entry skills with excellent attention to detail.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Ability to work in a fast-paced environment while meeting strict payroll deadlines.
Preferred Skills
- Knowledge of payroll processes and wage and hour regulations.
- Experience working with large employee populations.
- Strong analytical and problem-solving abilities.
- Customer service is a mindset with the ability to work collaboratively across departments.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally lift up to 15 pounds.
Core Competencies
- Accuracy and attention to detail
- Accountability
- Time management
- Organizational skills
- Confidentiality
- Customer service
- Team collaboration
- Problem solving
- Effective communication
Success Measures
- Accurate and timely entry of employee hours into ABM ePay.
- Payroll deadlines consistently met.
- Minimal payroll corrections due to timekeeping errors.
- Prompt resolution of employee and supervisor timekeeping issues.
- Compliance with company policies and applicable labor regulations.
Position Summary
The Timekeeping Administrator is responsible for ensuring accurate and timely employee time entry, validation, and processing within the ABM ePay timekeeping system. This role supports payroll operations by entering employee hours, reviewing time records for accuracy, resolving discrepancies, and collaborating with supervisors and managers to ensure compliance with company policies and payroll deadlines.
Key Responsibilities
- Input employee work hours, overtime, paid time off (PTO), and other pay codes into the ABM ePay timekeeping system.
- Review employee time records for accuracy, completeness, and compliance with company policies.
- Investigate and resolve missing punches, incorrect hours, and timekeeping discrepancies.
- Communicate with supervisors, managers, and employees to obtain missing or corrected time information.
- Ensure all timecards are completed and approved prior to payroll processing deadlines.
- Maintain accurate employee timekeeping records and supporting documentation.
- Process time adjustments and corrections as needed.
- Monitor attendance and identify unusual trends or inconsistencies.
- Assist with onboarding employees into the timekeeping system as required.
- Maintain confidentiality of employee payroll and personnel information.
- Support payroll staff during payroll processing cycles.
- Generate and review timekeeping reports for management.
- Ensure compliance with federal, state, local labor laws, and company policies.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- 1–3 years of experience in payroll, timekeeping, data entry, or administrative support.
- Experience using electronic timekeeping systems (ABM ePay experience preferred).
- Strong data entry skills with excellent attention to detail.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Ability to work in a fast-paced environment while meeting strict payroll deadlines.
Preferred Skills
- Knowledge of payroll processes and wage and hour regulations.
- Experience working with large employee populations.
- Strong analytical and problem-solving abilities.
- Customer service is a mindset with the ability to work collaboratively across departments.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally lift up to 15 pounds.
Core Competencies
- Accuracy and attention to detail
- Accountability
- Time management
- Organizational skills
- Confidentiality
- Customer service
- Team collaboration
- Problem solving
- Effective communication
Success Measures
- Accurate and timely entry of employee hours into ABM ePay.
- Payroll deadlines consistently met.
- Minimal payroll corrections due to timekeeping errors.
- Prompt resolution of employee and supervisor timekeeping issues.
- Compliance with company policies and applicable labor regulations.
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
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Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
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Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
