The Role
Manage the planning, administration, stakeholder coordination, delivery, marketing, and reporting of BLOCK71 Japan programmes. Responsibilities include developing execution plans, coordinating participants and partners, managing contracts and payments, supporting events and visits, tracking milestones and risks, preparing communications and reports, and providing operational support to the Centre Director.
Summary Generated by Built In
1. Programme Execution Planning
- Develop detailed programme plans, including timelines, logistics, roles and responsibilities, and execution requirements.
- Translate programme concepts into practical implementation plans.
- Coordinate with relevant stakeholders to confirm programme details and delivery requirements
2. Programme Operations and Administration
- Manage operational and administrative tasks required for programme delivery, including contracts, arrangements, system registration, invoicing, payments, and documentation.
- Coordinate internal processes, approvals, vendor arrangements, and other practical steps needed for smooth execution.
- Maintain programme-related records, trackers, and operational documents.
3. Programme Management and Stakeholder Coordination
- Monitor programme progress, milestones, issues, and deliverables.
- Coordinate communication with participants, partners, vendors, and internal teams.
- Manage detailed coordination with stakeholders in Japan, including government agencies, corporates, universities, startups, mentors, and other partners.
- Identify issues or risks and follow up with relevant parties to resolve them.
4. Programme Delivery, Marketing and Reporting
- Prepare for programme delivery, including logistics, materials, schedules, and briefing documents.
- Support or lead on-site operations during programme sessions, events, workshops, visits, and meetings.
- Prepare programme marketing materials, participant-facing documents, reports, post-programme summaries, and other communication materials.
Others
- Support visitor hosting and visit coordination as needed
- Provide regular reporting to the Centre Director
- Perform other tasks as instructed by the Centre Director
Requirements
- Experience in programme management, project management, event operations, or a similar role
- Strong organisational and coordination skills across multiple stakeholders
- Good communication skills in English and Japanese to support regular communication and programme coordination with stakeholders in Japan
- Experience with administrative processes such as contracts, invoicing, payments, system registration, or reporting
- Ability to work independently and manage programme execution smoothly
- Strong interest in startups, innovation, or entrepreneurship
This is an hourly-rated position.
Please be informed that only shortlisted candidates will be notified.
More Information
Job Type: 12-month Contract
Location: Kent Ridge Campus
Organisation: NUS Enterprise
Skills Required
- Experience in programme management, project management, event operations, or a similar role
- Strong organisational and coordination skills across multiple stakeholders
- Good communication skills in English and Japanese
- Experience with administrative processes such as contracts, invoicing, payments, system registration, or reporting
- Ability to work independently and manage programme execution smoothly
- Strong interest in startups, innovation, or entrepreneurship
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The Company
What We Do
NUS Enterprise is the entrepreneurial arm of the National University of Singapore, dedicated to advancing innovation and entrepreneurship by supporting students, researchers, and start-ups through education, incubation, and industry partnerships.
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