ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
THE ROLE
The position of Production Coordinator involves the production of accurate valuation documents for clients and their professional advisors, supporting a Valuations Manager, and reporting to the Head of Production.
RESPONSIBILITIES
- Supporting the Head of Department, Head of Production, Valuations Managers and Specialist Departments as required
- Logging and dealing with all valuation enquiries, directing them as appropriate
- Co-ordinating the receipt of work from experts, typing, processing and formatting work, extensive proof reading, issuing invoices, ensuring valuations are produced to the highest standard of accuracy and in a timely manner, meeting demanding deadlines
- Creating spreadsheets and providing data analysis when required
- Arranging valuation visits, booking travel as and when required, ensuring the team receives the brief and working notes in good time
- Accompanying Valuations Managers on client visits, as and when required
- Creating bespoke valuations at the Managers’ request
- Liaising closely with specialist departments, Client Development, Tax & Heritage, Proposals, and the wider Business Development division, sharing relevant information regarding clients, their collections, and combined projects
- Maintaining and updating all valuation databases, spreadsheets, priority lists, keeping extensive data records current
- Coordinating diaries and all associated valuation paperwork for internal meetings such as live reviews, taking notes, writing up memos and maintaining organised files
- Maintaining complete client confidentiality at all times, adhering to GDPR requirements, and all internal compliance surrounding clients and their personal information
- Providing excellent levels of client service in line with corporate standards, acting as an ambassador for Sotheby’s in both manner and appearance
IDEAL EXPERIENCE & COMPETENCIES
- A minimum of 2 years’ practical administrative experience at an international auction house is required
- Have a background in art history, or an interest and willingness to learn about fine and decorative art
- Educated to graduate standard, ideally with a BA or MA in the History of Art
- Be computer literate (MS Excel, Word and Power Point; Photoshop desirable), advanced Excel skills are essential
- Practical knowledge of the Sotheby’s valuation system would be an advantage
- Knowledge of Sotheby’s services, corporate culture and departments is essential
- Good photography skills
- Fluent English (oral and written) is essential, a second European language would be an advantage
- Ability to communicate professionally and confidently, both verbally and in writing
- Possess excellent client service skills (diplomacy, sensitivity, maturity, self-assurance and discretion)
- Have an organised and methodical approach to work and high attention to detail
- Ability to work under pressure, coordinate a busy schedule and prioritise workload, meeting tight deadlines
- Be self-motivated and able to work effectively alone using own initiative, as well as part of a team
- Possess commercial awareness and business acumen, along with demonstrable numerical and analytical skills
- Be a resourceful problem solver, utilising resources and information effectively
- Flexible approach to working hours
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
Skills Required
- Minimum 2 years practical administrative experience at an international auction house
- Background in art history or strong interest and willingness to learn about fine and decorative art
- Educated to graduate standard (BA or MA in History of Art ideal)
- Advanced Microsoft Excel skills
- Computer literate in Microsoft Word and PowerPoint
- Adobe Photoshop skills
- Practical knowledge of Sotheby's valuation system
- Knowledge of Sotheby's services, corporate culture and departments
- Good photography skills
- Fluent English, oral and written
- Second European language
- Excellent client service skills, discretion and professionalism
- Organised, methodical approach with high attention to detail
- Ability to work under pressure, prioritise workload and meet tight deadlines
- Self-motivated, able to work independently and as part of a team
- Commercial awareness with numerical and analytical skills
- Ability to maintain complete client confidentiality and adhere to GDPR and compliance
- Flexible approach to working hours
Sotheby's Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Sotheby's and has not been reviewed or approved by Sotheby's.
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Healthcare Strength — Healthcare coverage is described as broad, spanning medical, dental, vision, prescription coverage, and company-paid life insurance. Mental health benefits and disability coverage are also included as part of the package.
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Retirement Support — Retirement support includes a 401(k) plan with company matching. Additional financial supports such as flexible spending accounts and an employee stock purchase plan are also referenced.
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Leave & Time Off Breadth — Time-off policies are characterized as generous, including paid time off, paid holidays, and sick days. Paid parental leave and family-related supports are also included in the overall offering.
Sotheby's Insights
What We Do
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
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