Temporary Operations Assistant

JOB SUMMARY

The Temporary Operations Assistant provides comprehensive accounting, loan disbursement, and financial control support to the Finance Department of Massy Finance GFC Ltd. The role is responsible for maintaining accurate financial records, supporting statutory and audit requirements, processing and reconciling loan disbursements, and validating financial inputs and outputs within the Core Banking System (CBS).

This role will also provide support for the company’s core banking system transition project providing critical support in ensuring data integrity, regulatory compliance, and operational accuracy during daily financial operations and system-related processes.

KEY RESPONSIBILITIES

1. Financial Operations & Control

·        Perform reconciliations of assigned general ledger accounts (Balance Sheet and Income Statement)

·        Perform the function of relief teller in the absence of the main teller (North and South)

·        Review and clear unallocated deposits in a timely manner

·        Assist in processing refunds and insurance claims in accordance with internal controls

·        Assist with interim and final audit including preparation of schedules, providing supporting documents and audit requests as necessary

·        Maintain strict confidentiality of financial and client information

·         

2. Transactions Processing

Loans & Disbursement:

·        Verify loan approval documentation and ensure all conditions precedent are satisfied prior to disbursement

·        Accurately input and validate loan data within the Core Banking System

·        Process loan disbursements via approved payment channels (cheques, bank transfers, electronic payments, etc.)

·        Reconcile disbursed loan amounts against approved facilities and funding accounts

·        Track and reconcile loan portfolio remittances

·        Maintain complete and accurate loan disbursement records (physical and digital)

·        Coordinate with Credit, Finance, and Legal teams to facilitate smooth and compliant loan processing

·        Respond to client and internal queries relating to loan disbursements

·        Accurately apply payments to loans (salary deductions, ACH and bank postings) accurately and within deadlines

3. Investments, Fixed Deposits and FX Transactions

·        Accurately record sales, purchases, redemptions and coupon payments on investments in a timely

·        Accurately record fixed deposits including interest, payments and maturities in a timely manner

·        Accurately record FX deals in a timely manner

·        Core Banking System (CBS) Validation & Data Integrity

·        Validate financial inputs and outputs within the Core Banking System to ensure accuracy and completeness

·        Perform system-to-GL reconciliations to confirm data integrity between CBS and accounting records

·        Identify discrepancies, investigate root causes, and escalate issues as required

·        Assist with user acceptance testing, data verification, and parallel run activities (where applicable)

·        Support implementation of internal controls related to system processing

·        Maintain documentation of validation procedures and control checks

ESSENTIAL QUALIFICATIONS & EXPERIENCE

 ·        Bachelor’s Degree in Accounting, Finance or related field

 ·        Actively pursuing ACCA Level 2 qualification combined with two (2) to five (5) years’ experience in        accounting or financial reporting roles, preferably within the financial services sector 

KNOWLEDGE, SKILLS AND ABILITIES

·        High level of integrity and ability to maintain confidentiality

·        Excellent communication and stakeholder management skills

·        Ability to work effectively and collaboratively with multi-faceted teams and multiple stakeholders

·        Strong critical thinking and problem-solving abilities

·        Attention to detail and accuracy in financial reporting

·        Ability to manage multiple tasks and meet deadlines

·        Strong reasoning and decision-making abilities

·        Ability to adapt to changing financial regulations and company needs