Temporary Auto Reimbursement Coordinator - 6 Month Contract

Temporary Auto Reimbursement Coordinator - 6 Month Contract 

Must be in the Pacific or Mountain Time Zones 

The Temporary Auto Reimbursement Coordinator is responsible for the administration of the company’s strategic sourcing processes to include report development, analysis, and program administration. Position will manage internal Auto Programs for field based employees that utilize a personal vehicle for business use. This position will be responsible for interacting with all levels of the company’s organizational structure; including retail, sales, finance, payroll, and human resource personnel in managing the company’s internal expenses.

Advantage Solutions is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Responsibilities

• Monitor and analyze expense data, create and manage reports to discover opportunities for cost savings and improved services. Support the Strategic Sourcing Manager in collecting and analyzing data for new and existing categories
• Serve as point of contact for employee questions, program issues, and vendor relations for various strategic sourcing programs. Create employee communications and training programs to ensure correct usage of internal systems and programs
• Collaborate on the development of policy and assist as needed to promote compliance
• Review, audit, and code invoices to ensure accuracy and correct expense distribution of strategic sourcing programs to internal divisions
• Solicit and coordinate input from employees and department heads regarding vendor performance and bring issues and recommendations to the Strategic Sourcing Manager
• Maintain and manage departmental data posted on the company’s intranet

Qualifications

• Education Requirements: Bachelor's degree (or equivalent experience)
• Experience Requirements: 1-3 years relevant experience
• Travel requirement: No travel requirements

Supervisor Responsibility

Direct Reports: This position does not have supervisory responsibilities for direct reports

Indirect Reports: Does not have direct reports, but may delegate work of others and provide guidance, direction

and mentoring to indirect reports

Required Knowledge and Skills

• Ability to analyze data and make recommendations
• Report writing and development skills
• High sense of urgency; strong drive and passion to win
• Keen attention to detail
• Excellent customer service, interpersonal, and communication skills; position requires daily discussions with customers at all personnel levels
• Demonstrated time management skills with the ability to manage multiple tasks
• Adaptability to changing demands, priorities, circumstances, and directions
• Demonstrated commitment to meet or exceed customers’ expectations
• Ability to work independently, but also successful team building skills
• Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others
• 1 to 2 years of intermediate/advanced experience working with Microsoft Excel
• Intermediate experience working with Microsoft Word and PowerPoint

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The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Responsibilities

• Monitor and analyze expense data, create and manage reports to discover opportunities for cost savings and improved services. Support the Strategic Sourcing Manager in collecting and analyzing data for new and existing categories
• Serve as point of contact for employee questions, program issues, and vendor relations for various strategic sourcing programs. Create employee communications and training programs to ensure correct usage of internal systems and programs
• Collaborate on the development of policy and assist as needed to promote compliance
• Review, audit, and code invoices to ensure accuracy and correct expense distribution of strategic sourcing programs to internal divisions
• Solicit and coordinate input from employees and department heads regarding vendor performance and bring issues and recommendations to the Strategic Sourcing Manager
• Maintain and manage departmental data posted on the company’s intranet

Qualifications

• Education Requirements: Bachelor's degree (or equivalent experience)
• Experience Requirements: 1-3 years relevant experience
• Travel requirement: No travel requirements

Supervisor Responsibility

Direct Reports: This position does not have supervisory responsibilities for direct reports

Indirect Reports: Does not have direct reports, but may delegate work of others and provide guidance, direction

and mentoring to indirect reports

Required Knowledge and Skills

• Ability to analyze data and make recommendations
• Report writing and development skills
• High sense of urgency; strong drive and passion to win
• Keen attention to detail
• Excellent customer service, interpersonal, and communication skills; position requires daily discussions with customers at all personnel levels
• Demonstrated time management skills with the ability to manage multiple tasks
• Adaptability to changing demands, priorities, circumstances, and directions
• Demonstrated commitment to meet or exceed customers’ expectations
• Ability to work independently, but also successful team building skills
• Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others
• 1 to 2 years of intermediate/advanced experience working with Microsoft Excel
• Intermediate experience working with Microsoft Word and PowerPoint

Environmental & Physical Requirements

Office / Sedentary Requirements: Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically, requires the ability to sit for extended periods of time (66%+ each day), ability to hear telephone, ability to enter data on a computer and may require the ability to lift up to 10lbs.

Additional Information Regarding Job Duties

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job positions, or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of associates so classified. The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.