Temporary Administrative Assistant (45792)

Responsibilities

The Administrative Assistant will provide general support including, but not limited to scheduling and maintaining appointments and travel arrangements for all key staff members; managing both incoming and outgoing correspondence via email, fax, and postal services; and filing/recording other important data, such as meeting minutes, budget reports, and letters/memos for retrieval. The Administrative Assistant may be required to compose letters and memoranda concerning routine matters; type general correspondence, reports, etc.; and prepares e-requisitions. This position also requires excellent customer service in the areas of answering a multi-line phone system and directing students, staff, and visitors to appropriate locations for assistance. The Administrative Assistant may also be asked to create/design brochures, posters, bulletin boards, and other specialized materials for the purpose of promoting the University and its programs; and perform any other duties within the scope of this position.

Qualifications

An associate degree in Administrative Office Technology, Business or a related discipline is required. A bachelor’s degree in a related disciplined is preferred. The successful candidate must be knowledgeable of office practices and procedures; and proficient in Microsoft Office, Excel, and database applications, along with use of the Internet as a research and communication tool is required. Candidate must possess an extensive knowledge of grammatical rules, spelling and language usage; and the ability to communicate effectively orally and in writing. The applicant must be able to work with minimum supervision, interpret policies and procedures, organize projects and assignments, and coordinate a variety of tasks. Previous experience (at least two three years) as a senior level administrative assistant is preferred.