The Role
Provide administrative and document-control support for the Turnaround Section: manage correspondence logs, retrieve technical documents from QTDMS, maintain SharePoint records, process gate passes via HSEQ Portal, prepare meeting minutes, coordinate contractors and resources, ensure document confidentiality, and track KPIs, training, and safety records.
Summary Generated by Built In
- Provide administrative and operational support as directed
by the Head of Turnaround Section and Contract Coordinator.
- Maintain and manage the Turnaround Section correspondence
log, ensuring all communications with Contractors are properly recorded,
tracked, and closed without backlog.
- Maintain and manage the Turnaround Section internal
correspondence log, ensuring all communications within turnaround section are
properly recorded, tracked, and closed without backlog.
- Coordinate with Head of Turnaround to schedule periodic
section meetings, record minutes of meetings and track all section KPI /
training / safety records.
- Retrieve and provide technical documents, standards, and
references using QTDMS system as required.
- Coordinate with lump-sum contractors and manage
administrative activities including preparation of Minutes of Meeting (MOM) and
verification of submitted documents.
- Utilize SharePoint and other document management systems to
support workflow processes, ensuring effective document control, maintenance,
and quality compliance.
- Process and issue various gate pass requests (manpower,
materials, vehicles, etc.) through the HSEQ Portal.
- Initiate, monitor, and track validity of requests related to
porta cabins, tool containers, and other contractor requirements.
- Ensure strict confidentiality of sensitive documents, follow
approval protocols prior to any information sharing.
- Coordinate with Facilities & Services Section to
maintain office stationery supplies required for Turnaround Section.
- Maintain overall housekeeping and organization within the
Turnaround Section.
Requirements
- Should have a Technical Diploma / Graduate or equivalent and
shall be physically strong, dynamic and enthusiastic.
- Excellent communication of English (speaking & writing)
is a must.
- Minimum 5 years’ direct and relevant experience as Technical
Documentation Assistant in a Document Control function, preferably working
within an Oil & Gas or Petrochemical industry.
- Excellent in working of MS Office applications including
Microsoft Office applications such as Outlook, Excel, Word, PowerPoint and
Access.
- Cimage, Acrobat Professional.
- Good attention to detail and capable of handling multitasks.
- Excellent communication skills
Skills Required
- Technical Diploma or Graduate or equivalent (physically able)
- Excellent English communication (speaking and writing)
- Minimum 5 years' direct experience as Technical Documentation Assistant in Document Control
- Experience in Oil & Gas or Petrochemical industry
- Proficient with Microsoft Outlook, Excel, Word, PowerPoint, Access
- Experience with QTDMS, SharePoint, Cimage, Acrobat Professional, HSEQ Portal
- Strong attention to detail and ability to multitask
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The Company
What We Do
Madre Integrated Engineering is a multinational triangular employment and outsourcing corporation headquartered in Qatar, specializing in providing global talent for projects and offering facility management solutions.
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