ABOUT THE TEAM
The Tech Expenses team is responsible for ensuring efficiency and governance over the costs of systems and corporate tools at VTEX. We operate at the intersection of technology, finance, and operations: providing visibility, control, and optimization of spending on software, licenses, and digital services used at global scale.
ABOUT THE ROLE
As a Project Analyst in Tech Expenses, you will manage VTEX's corporate systems portfolio, from tracking contracts and invoices to critically analyzing license efficiency and redundancy. You will serve as the focal point between vendors, technology teams, and finance, with the autonomy to propose and implement operational improvements.
RESPONSIBILITIES
- Card spend management: Monitor card limits and process purchases on software and peripheral equipment.
- Cost allocation: Distribute system costs across teams and cost centers, ensuring accuracy in financial reports.
- Contract management: Track the full lifecycle of software vendor contracts — terms, renewals, SLAs, and negotiated conditions.
- CAPS records: Internal system for purchase authorization and approval.
- Invoice confirmation: Validate vendor charges against contracts and actual usage, and manage the approval and payment process.
- User and license management: Audit active users per system, identify inactive accounts, and propose licensing adjustments to optimize costs.
- Redundancy analysis: Map overlaps between tools and duplicate users, proposing portfolio consolidations and rationalizations.
- Travel systems: Administer the corporate travel management platform, ensuring policy compliance and employee support.
- Peripheral procurement: Coordinate the acquisition of office equipment and peripherals — from quoting to delivery and asset registration.
WHO YOU ARE
- Solid experience in financial control, procurement, IT operations, or a related field.
- Advanced analytical skills: complex spreadsheets, reporting, and large volumes of data.
- Organized and detail-oriented when tracking multiple contracts and invoices simultaneously.
- Advanced English: reading, writing, and conversation (global environment (meetings and contracts in English).
- Clear communicator able to engage with international vendors, internal teams, and leadership.
- Able to prioritize and manage multiple demands in a fast-paced environment.
- Prior experience with SaaS Management, ITAM, or software license control is a plus.
TOOLS & SYSTEMS
- Excel/Google Sheets
- Jira
- Power BI/Looker
- IA
- Travel Platform (Voll, Egencia, Travel Perk)
NICE TO HAVE
- Experience managing SaaS contracts at global companies.
- Knowledge of IT Asset Management (ITAM) or Software Asset Management (SAM).
- Background in finance, controlling, or supply chain.
- Experience at scale-ups or high-growth tech companies.
- Intermediate Spanish is a plus.
ABOUT VTEX
VTEX (NYSE: VTEX) is the backbone for connected commerce that delivers more efficiency and less maintenance to organizations seeking to make smarter IT investments and modernize their tech stack. VTEX’s platform is designed to be the AI-native operating system for the commerce ecosystem, enabling enterprise brands and retailers to orchestrate their complex network of consumers, business partners, suppliers, and fulfillment providers in one place. VTEX puts its customers’ business on a fast path to growth with a complete Commerce, Marketplace, and OMS solution. VTEX helps global companies build, manage and deliver native and advanced B2B, B2C, and Marketplace commerce experiences, as well as Retail Media solutions, with competitive time-to-market and without complexity, so they can stay relevant for the modern, convenience-driven consumer. Trusted by 2,200 global B2C and B2B customers, including Carrefour, Colgate, Sony, Stanley Black & Decker, and Whirlpool, VTEX supports 3,100 active online stores across 44 countries (FY ended December 31, 2025).
BENEFÍCIOS
Modelo de Trabalho Flexível: Cultura remoto-primeiro (remote-first) com acesso a hubs locais onde disponíveis.
Remuneração Competitiva: Salário alinhado ao mercado com revisões anuais de desempenho.
Saúde e Bem-estar: Planos completos de saúde, odontológico e seguro de vida, além de assinatura do Gympass/Wellhub.
Vale Refeição e Alimentação: Cartão de benefícios flexíveis (ex.: Flash, Caju ou equivalente local).
Apoio à Família: Licença parental estendida.
Aprendizado Contínuo: Orçamento anual de educação para cursos, certificações, conferências e aulas de idiomas.
Skills Required
- Solid experience in financial control, procurement, IT operations, or a related field
- Advanced analytical skills, including complex spreadsheets, reporting, and large volumes of data
- Strong organization and attention to detail when managing contracts and invoices
- Advanced English proficiency in reading, writing, and conversation
- Clear communication skills with international vendors, internal teams, and leadership
- Ability to prioritize and manage multiple demands in a fast-paced environment
- Experience with SaaS management, IT Asset Management, or software license control
- Experience managing SaaS contracts at global companies
- Knowledge of IT Asset Management or Software Asset Management
- Background in finance, controlling, or supply chain
- Experience at scale-ups or high-growth technology companies
- Intermediate Spanish proficiency
What We Do
VTEX (NYSE: VTEX) is the composable and complete commerce platform that delivers more efficiency and less maintenance to organizations seeking to make smarter IT investments and modernize their tech stack. Through our pragmatic composability approach, we empower brands, distributors, and retailers with unparalleled flexibility and comprehensive solutions, enabling them to invest solely in what provides a clear business advantage and boosts profitability. VTEX is trusted by 2,600 global B2C and B2B clients, including Carrefour, Colgate, Motorola, Sony, Stanley Black & Decker, and Whirlpool, having 3,500 active online stores across 43 countries (as of FY ended on December 31, 2023). For more information, visit www.vtex.com.
