Team8-Office & Employee Experience Manager- Maternity Leave Cover

Team8 is a world-leading company-building venture group with deep expertise in enterprise technology, cybersecurity, privacy and digital trust, ML/AI, and fintech. We build and invest in category-defining companies alongside exceptional founders, leveraging our multidisciplinary team, industry expertise, and global network to help transform ambitious ideas into successful businesses.

We are searching for an Office & Employee Experience Manager (6-month Maternity Leave Replacement) to join our operation team. We’re a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism, while maintaining a fun and friendly atmosphere. We believe you can get the job done and have fun doing it.

This is a great opportunity for someone with high-energy, excellent communication skills, attention to detail, comfortability with complexity and uncertainty, the ability to manage internal and external relationships, and work with senior executives, employees, and cross-functional teams.

Please note that this role requires a full-time, on-site presence, five days a week, to support our dynamic office environment and ensure a seamless employee experience. 

Your responsibilities will be:

Front Desk Management:

• Cover the front desk during the office set business hours and be an on-site point of contact.
• Greet employees and guests with a warm and welcoming demeanour.
• Keep the front desk clean and organized.
• Notify and manage deliveries and couriers.
• Partner with the management to run an effective day-to-day business operation
• Administration travels, as well as maintaining a positive attitude to handle last-minute changes.
• Manage the room's usage and support meeting logistics when needed. 

Building Operations and Management:

• Receive, process, sort, and organize all mail and packages.
• Supervise supplies orders and track the inventory and storage.
• Manage the cleaning escalation and maintenance day-to-day 
• Supervise the office transfer and renovation processes

Events and Employee Experience:

• Onboarding process execution for new hires.
• Consistently celebrate the company's and employees' successes and milestones through gifts and notes.
• Distribute all necessary info to promote the event, including the creation and posting of weekly events posters and individual event posters.
• Ensure building-specific operational requirements are met for each event (elevators, IT, HVAC, etc).
• Identify and execute welfare initiatives for the platform and the companies. 
• Create welfare and partnerships strategic plans.
• Manage the welfare benefits and communicate to employees.
• Assist and support marketing events and delegations in the office

What we are looking for: 

• 2-3 years of experience in a similar role within startups / high-tech organisations
• Fluent in professional English - Excellent written and verbal communication skills
• Good at juggling tasks and ability to multitask and prioritise work 
• Strong organisational and planning skills in a fast-paced environment
• A great team player, people person - service oriented 
• A creative mind with an ability to suggest improvements 
• Experience with office administrative responsibilities, systems, and procedures.