The Role
Provide high-quality administrative support to the Executive Leadership Team: manage complex calendars, coordinate meetings and global events, handle executive travel via Navan, maintain the Notion EA Hub, respond to ad-hoc ELT requests, and support company-wide initiatives and leadership programs.
Summary Generated by Built In
Why join us?
We’re a global tech company, just not the kind you’re picturing.
Sure, we’ve got catered lunches, team events, cool merch, and yes... dogs in the office. But that’s not why people join.
Our team of nearly a thousand people wakes up every day to make our product and our customers’ lives better. At SafetyCulture, you’ll hear “yes, let’s give it a shot” more often than “that’s not how we do things here.”
People join because we’re building tools that make work better for the 3 billion people who keep the world moving - factory floor operators, baggage handlers, truck drivers, servers, store assistants. The ones who make things happen. We’ve got the scale and innovation you’d expect from big tech. The difference? No endless layers of sign-off. No corporate theatre. Just smart, experienced people solving real problems fast .
The scale is big. But the ownership’s personal. Every full-time team member gets equity - real skin in the game. When we grow, you do too. We’re not perfect, no company is. But this next chapter of our growth is about scaling with intelligence, not just size - fueled by operational maturity, a clear vision, and a strong focus on AI.
This is big tech impact, without the big tech ick. If that excites you more than it scares you, you’ll fit right in.
Are you an organised, proactive, and detail-oriented professional who thrives when things are moving fast? Do you get energy from keeping complex schedules under control, making events feel effortless, and being the person leadership actually relies on? We’re looking for a Team Assistant to support our Executive Leadership Team (ELT) and help keep the executive engine room running smoothly. You’ll work across calendar management, travel, events, and company-wide initiatives — partnering closely with leaders and the COO office to deliver meaningful moments and keep things moving. This role sits at the heart of how our leadership team operates, and the impact you make will be felt across the whole company.
What will I be doing?
- Calendar & scheduling: Manage complex, fast-moving calendars for the Executive Leadership Team (ELT) and individual executives — handling scheduling conflicts, prioritising with good judgment, and ensuring leaders are always set up for success.
- Meeting & event coordination: Coordinate meetings and internal events from end-to-end — including venue sourcing, catering, logistics, gifts, and the little details (birthday cards, farewells) that make people feel genuinely valued.
- Global & leadership events: Support the delivery of high-stakes company events including global offsites, ELT offsites, Strategy Days, Board meetings, and company-wide programs — handling logistics and coordination so nothing falls through the cracks.
- Travel management: Coordinate and book domestic and international travel for executives via Navan — including flights, accommodation, itineraries, and any last-minute changes that inevitably come up.
- EA Hub & process ownership: Keep the Notion EA Hub up to date — tracking processes, systems, and key information so the executive team always has what they need, and onboarding new team members is seamless.
- ELT support: Respond to ad-hoc requests from ELT members with speed and care — from pulling information and preparing materials to solving problems before they become one.
- Company initiatives & special projects: Work alongside the Corporate Communications team to drive company-wide initiatives and leadership events — helping bring our culture to life in a way people actually feel.
About you
- Solid background in an executive assistant or team assistant role, with a proven ability to support senior leaders and manage competing priorities without losing the detail.
- You have a system for everything and keep multiple balls in the air without dropping any. Your organisation skills and attention to detail is a given, not a differentiator.
- Clear, confident communicator who can hold their own with senior stakeholders and knows when to escalate, when to act, and when to just handle it.
- Comfortable with Google Workspace, Notion, Claude, and tools like Navan for travel. You pick up new platforms quickly and don’t wait to be trained — you figure it out.
- Thrive in a fast-paced, ambiguous environment where priorities shift, and plans change. You adjust without drama and find a way through.
- Trusted with sensitive information across the most senior levels of the business. You handle it with care, always.
Office benefits
- In-house Culinary Crew serving up daily breakfast, lunch, and snacks.
- Barista coffee machine, craft beer on tap, boutique wines, and a range of non-alcoholic beverages.
- Wellbeing initiatives such as subsidised fitness programs, Employee Assistance Program (EAP) services, and a generous parental leave policy.
- On-site gym and pet-friendly offices.
We’re committed to building inclusive teams and cultivating a sense of belonging so our people can bring their whole authentic selves to work each day. We seek to make reasonable adjustments throughout our recruitment process to create an even playing field for all candidates. Thanks to the tireless efforts of the entire SafetyCulture team we’ve built an incredible culture which has seen us recognised as a Best Place to Work in Australia, the US and the UK .
Even if you don't meet every requirement listed in the ad, please consider applying for this role. We prioritise inclusion and value individuals with potential over a checklist of qualifications. Don't rule yourself out, hit that apply button if this job resonates with you.
You can find out more about life at SafetyCulture via Youtube, Twitter, Instagram and LinkedIn.
To all recruitment agencies, we do not accept resumes or partnership opportunities. Please do not forward resumes to SafetyCulture or any of our employees. We are not responsible for any fees associated with unsolicited resumes.
Skills Required
- Proven background supporting senior leaders in an executive assistant or team assistant capacity
- Strong calendar and scheduling management for complex, fast-moving executive schedules
- Experience coordinating meetings, events, offsites, and executive-level programs end-to-end
- Comfortable with Google Workspace, Notion, Claude, and travel tools such as Navan
- Excellent written and verbal communication with senior stakeholders
- Ability to handle sensitive information with discretion and confidentiality
- Highly organised, detail-oriented, able to prioritise and adapt in a fast-paced environment
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The Company
What We Do
SafetyCulture is a global technology company that puts the power of continuous improvement into everyone's hands. Our operations platform unlocks the power of observation at scale, giving leaders visibility and workers a voice in driving quality, efficiency, and safety improvements. More than 60,000 customers use our operations platform to perform checks, train staff, report issues, and automate tasks. In doing so, we drive processes that help businesses get better every day. Recent analysis by Forrester found that our flagship products provide a 214% return on investment for customers, and USD $3.6M in cost savings from operational improvements. From top Australian ASX-listed grocer and retailer Coles and American aviation giant JetBlue, to Europe’s largest hospitality multi-national Accor, our operations platform is helping teams in every industry.
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