Quantium is a world leader in data science and artificial intelligence. Established in Australia in 2002, Quantium is a global team of more than 1,200 people across 14 locations with a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics. Quantium partners with the world's largest corporations to forge a better, more intelligent world.
We have an exciting opportunity for a Team assistant to join our Financial Services and Health divisions, based in our state-of-the-art Sydney headquarters in Eveleigh. Reporting to the Senior Executive assistant, you will provide proactive and high-quality administrative support to multiple Executives, playing a key role in keeping our senior leadership running smoothly. This is a fantastic opportunity to build your administrative career in a dynamic, fast-paced environment with genuine exposure to senior leadership operations.
How will you make an impact?Diary and calendar management: On an ad hoc basis, assist with scheduling where multiple external stakeholders need to be coordinated — such as client workshops, larger client meetings, and engagements involving liaison with external EAs or stakeholders across different time zones.
Meeting coordination: Schedule meetings, prepare materials, book rooms, take notes and track actions to ensure meetings run seamlessly from start to finish
Inbox and communication support: Monitor designated inboxes, flag urgent matters, respond to routine enquiries and assist with cascading communications to relevant teams
Expenses and travel support: Process travel expense claims, coordinate travel bookings, prepare itineraries and manage accommodation and transportation logistics
Events and functions: Support the coordination of team meetings, social events, milestone celebrations and morning teas as part of our active social program
The superpowers you'll be bringing to the team:Experience: 3+ years in an PA/Team Assistant-adjacent or administrative coordination role, ideally within a corporate environment
Organised: Strong organisational skills with excellent attention to detail and ability to manage multiple priorities effectively
Communicator: Professional written and verbal communication skills, with confidence to engage a wide range of stakeholders
Proactive mindset: Ability to anticipate needs and take initiative, with a positive attitude and genuine willingness to learn
Discreet: Ability to handle confidential information with care and professionalism
Tech savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Team player: Collaborative approach and adaptability to thrive in a fast-paced, ever-changing environment
We invite those who may not tick every box but feel a connection to our mission and believe they can offer something unique. Your distinct perspective could be exactly what we're looking for.
What could your Quantium experience look like?Working at Quantium will allow you to challenge your imagination. You will get to support complex, high-impact work using precision and care — and you'll be surrounded by people who think big and push for remarkable outcomes.
By joining the Quantium team, you'll get to:
Forge your path: So many of our team have moved around different teams or offices. You'll be in the driver's seat, and we empower you to make your career your own.
Find your kind: Embrace diversity and connect with your tribe (think foodies, dog lovers, readers, or runners).
Make an impact: Leave your mark. Your contributions resonate, regardless of your role or rank.
BenefitsOn top of the Quantium experience, you will enjoy a range of great benefits that go beyond the ordinary. Some of these include:
Flexible work arrangements: Achieve work life balance at your own pace with hybrid and flexible work arrangements.
Continuous learning: Our vision is empowering our people to thrive. The Analytics and Engineering Community fosters the development of individuals, thought leadership and technical excellence at Quantium through building strong connections, fostering collaboration, and co-creation of best practice.
Wellbeing support: We partner with several EAP providers to support our global locations, reflecting local needs.
Quantium’s recruitment process involves the collection and use of personal information, see our Candidate Data Collection Notice for more information. This provides information on how we collect, use & store your personal information, including potential disclosure to our majority shareholder, Woolworths Group Limited.
Skills Required
- 3+ years in a PA/Team Assistant-adjacent or administrative coordination role
- Experience within a corporate environment
- Strong organisational skills and attention to detail
- Professional written and verbal communication skills
- Proactive mindset with initiative and willingness to learn
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Collaborative team player adaptable to fast-paced environments
What We Do
When expertly harnessed and strategically applied, data can be transformational. Quantium offers an unmatched track record of innovation in analytics and data science since 2002. We combine the best of human and artificial intelligence to power possibilities for individuals, organisations and society. Founded in Australia in 2002, Quantium works with iconic brands in over 20 countries, partnering on their greatest challenges and unlocking breakthrough opportunities.
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