Team Assistant to CEO Office - Part-time

Description and Requirements
Team Assistant to the CEO's Office
Summary of Responsibilities:
We are seeking a dynamic and proactive Team Assistant to join the CEO's office on a part time basis in our prestigious banking and financial institution. This role plays a pivotal part in ensuring the smooth operation of the CEO's office and supporting senior management. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to handle a wide range of administrative duties with professionalism and efficiency.
Principal Responsibilities:

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, presentations, and briefing materials for meetings.
• Handle correspondence and prioritize incoming communications.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate logistics for executive meetings, including room bookings, catering, and technology setup.
• Prepare and distribute minutes and action points from meetings as required.

• Invoices (creating purchase orders, sign offs, vendor request and updating system).
  • Assist in organizing company events and functions involving the CEO's office.
  • Support special projects and initiatives led by the CEO's office, including research, data gathering, and reporting.
  • Coordinate with other departments and executive assistants to facilitate cross-functional projects.
  • Work closely with the EA of the CEO to ensure seamless operations and coverage.
  • Provide backup support to other executives' assistants as needed.

Dimensions:
(Provide quantitative indicators on which the job has impact, e.g., earnings, revenue, budget, etc.)

• Assisting the Executive Assistant to the CEO

Knowledge/Skills/Competencies Required:

• Proven experience as an administrative assistant, team assistant, or similar role, preferably in the banking or financial industry.
• Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Strong organisational and time-management skills, with the ability to prioritise tasks independently.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.

Personal Attributes:

• Self motivated
• Mature and adaptable to change
• Highly organised and astute
• Consultative (listens first)
• Good networking skills
• Strong service orientation
• Team focused

Benefits We Offer
Our benefits are designed to care for your holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer health care coverage for you and your family, insurance discounts for home, car, and pet protection, as well as parental leave. We also provide premium gym membership for you and your direct relatives, volunteer time off, discounts with specific universities, flexible Fridays, connectivity reimbursement, and much more!
About MetLife
Recognized on Fortune magazine's list of the 2024 "World's Most Admired Companies", MetLife, through its subsidiaries and affiliates, is one of the world's leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.
Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by empathy, we're inspired to transform the next century in financial services. At MetLife, it's #AllTogetherPossible . Join us!
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