Tax Administrator

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Tax Administrator – Boca Raton, FL.

Summary of Responsibilities include:

• Manages FAU’s foreign national payroll process for the universities’ nonresident alien (NRA) population.
• Works to resolve NRA-related concerns in collaboration with FAU staff and the NRAs.
• Acts as the primary payroll contact for the NRAs (including students, post-doctoral scholars, fellows, visiting scientists, and professors) and assists individuals to follow the Institute’s policies and procedures that are consistent and in compliance with U.S. tax laws.
• Responds to a high volume of NRA community inquiries in a timely manner.
• Keeps records in Workday and Sprintax up to date.
• Conducts independent tax research and acts as liaison between FAU and the IRS on matters related to NRA taxation.
• Manages the tax treaty process, including identifying eligibility, confirming tax treaty status, performing initial payroll setup, following renewal processes, and managing communication.
• Manages and updates all taxation changes in Workday to ensure all NRA taxation for working population is correct.
• Coordinates with Tax & Compliance staff to ensure all foreign supplier invoices are processed with correct tax withholdings.
• Compiles Form 1042s data, including auditing, correcting, and preparing data to be used in 1042 tax forms and filings using Sprintax.
• Performs various weekly, monthly, and quarterly audits in both Workday and Sprintax.
• Coordinates data mapping and integration projects between Workday and Sprintax.
• Coordinates with Tuition & Billing Services and International Student Services to capture non-qualifying reportable payments such as scholarships/stipends given to NRA students.
• Ensure University compliance with tax statutes and IRS regulations by assisting with developing tax compliance strategies and procedures and staying continuously informed.
• Supports the Tax & Compliance team with backup support as needed for 1098T, 1099 and UBIT filings and tasks associated with all processes.
• Recommend business process changes to increase accuracy and continual analysis of tax-related transactions in the ERP systems.
• Works with the Director of Payroll to create and periodically update NRA-related communications.
• Other ad hoc projects and job-related duties as assigned by supervisor/leadership.

FAU Benefits and Perks 

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 
• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 
• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service 
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php 
• Sick Leave Pool Program 
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications and Skills:
Bachelor's Degree from an accredited college or university with major course work in Finance, Public Administration, Accounting, Business, or a related field - highly desirable.
Two years of work experience in accounting, auditing, tax compliance, or tax preparation, highly preferred.
Experience in higher education or the governmental sector - highly preferred.
Ability to use independent judgment to navigate various taxation scenarios.
Strong communication skills both written and oral.
Ability to handle a variety of projects and ensure all deadlines are met timely.
Experience using the Workday ERP and/or Sprintax, highly desirable.

Salary:

$65,000 - $70,000 per year.

College or Department:

UCN: Payroll and Tax Compliance

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:00 a.m. - 5:00 p.m.
Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-10-21

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711