Office & Talent Operations Manager

CodeLink is looking for a dynamic and detail-oriented Office & Talent Operations Manager to join our team.

As we scale, you’ll be the go-to person to set up and manage our new Ha Noi office, ensuring everything runs smoothly day-to-day, while also creating a great working environment for our people. From overseeing operations and vendor relationships to supporting hiring and employee engagement, this role is all about building a seamless, productive, and happy workplace experience.

Location: Onsite - Ha Noi City

Working hours: Monday - Friday, 8:30 AM – 5:30 PM (includes a 1.5-hour lunch break)

• Manage daily operations of the Ha Noi office, ensuring a smooth, professional, and efficient work environment.
• Oversee office facilities, supplies, equipment, and vendor/contractor relationships.
• Take the lead in setting up a new office, including location search, contract negotiation, vendor management, and move-in coordination.
• Coordinate office events, workshops, and team activities to foster a collaborative culture.
• Handle admin-related tasks including office expenses, contracts, compliance documents, and other operational needs.
• Provide basic IT coordination, including internet, phone systems, troubleshooting, and vendor support.
• Act as the first point of contact for local office issues and liaise with the operations team in HCM & Da Nang.

• Support recruitment efforts in Ha Noi, including sourcing, interviewing, and coordinating with hiring managers.
• Assist in onboarding new hires, ensuring a smooth start for employees.
• Support people-related processes such as probation checks, off-boarding, and HR documentation.
• Collaborate with the Talent Management team to roll out engagement activities and learning initiatives in Ha Noi.

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• 4+ years of experience in office management, operations, or similar roles, preferably working in a start-up or scaling tech company.
• Experience in setting up and running office, including site search, vendor management and coordination.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to perform well under pressure while maintaining attention to detail.
• Demonstrated discretion and professionalism in handling confidential information.
• Fluent English communication skills (both written and verbal).

• Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check, and social insurance.
• All office benefits and full salary during probation.
• Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day.
• Choose from a brand-new Mac or PC device.
• Salary review twice a year, with opportunities for promotions and spot awards.
• 12 days of annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days.
• Yearly Training Budget up to 5 million VND per staff. On top of that, a Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available.
• Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women’s Day, YEP, and Christmas.
• Employee-led clubs within the company: games teams, sports teams, etc.
• Modern open-space office with comfortable workspace.