Talent Acquisition Specialist

Vitra Health is a mission-driven healthcare organization committed to improving the quality of life for individuals and families across Massachusetts. Through innovative home- and community-based services, Vitra supports aging adults, people with disabilities, and individuals with complex care needs— supported by a Nurse, and Case Manager, Vitra ensures clients receive compassionate, personalized, and dignified care.

To help share our mission and expand our community impact, Vitra Health is seeking a Talent Acquisition Specialist who is passionate about community engagement and helping people access the care and resources they deserve.

The Talent Acquisition Specialist is responsible for supporting full-cycle recruitment activities across assigned roles and departments. This role focuses on sourcing, screening, interviewing coordination, candidate experience, onboarding support, and recruitment operations.

This position is hands-on and execution-focused, working closely with hiring managers and the HR team to ensure timely, compliant, and effective hiring processes while maintaining a strong candidate experience.

Essential Functions

Talent Acquisition & Recruitment Operations

• Partner with hiring managers to develop accurate and compelling job descriptions aligned with role requirements and organizational needs.
• Manage full-cycle recruitment for assigned positions, including intake meetings, sourcing, screening, interviewing, offer coordination, and onboarding handoff.
• Source candidates through job boards, social media, professional networks, employee referrals, and other recruitment channels.
• Identify and recommend innovative sourcing strategies to attract both active and passive candidates.
• Conduct resume reviews and initial phone screens to assess qualifications and job fit.
• Coordinate and schedule interviews between candidates and hiring managers.
• Support interview logistics to ensure a seamless and positive candidate experience.
• Facilitate reference checks and share relevant findings with hiring managers.

Candidate Experience & Communication

• Serve as the primary point of contact for candidates throughout the recruitment process.
• Maintain consistent communication with candidates regarding status updates, next steps, and disposition outcomes.
• Ensure a professional and positive candidate experience throughout all stages of the hiring process.
• Address candidate inquiries promptly and professionally.

Onboarding & New Hire Support

• Coordinate onboarding activities in collaboration with HR operations and hiring managers.
• Ensure completion of new hire paperwork and compliance documentation.
• Support onboarding process flow to ensure smooth integration into the organization.
• Conduct or support new hire orientation sessions and assist with employee onboarding experience.
• Serve as a point of contact for new hires during the onboarding process.

Recruitment Metrics & Systems

• Maintain accurate candidate and requisition data within the Applicant Tracking System (ATS).
• Assist with ATS optimization and ensure data integrity throughout recruitment processes.
• Track and report recruitment metrics such as time-to-fill, source of hire, and pipeline activity.
• Identify opportunities to improve recruitment efficiency and candidate flow.

Employer Branding & Recruitment Support Activities

• Support recruitment events such as job fairs, career days, and community hiring initiatives.
• Promote Vitra Health’s employer value proposition throughout the recruitment process.
• Communicate benefits, culture, and organizational values to attract top talent.
• Contribute to initiatives that enhance the organization’s visibility as an employer of choice.

Compliance & HR Support

• Ensure recruitment practices comply with federal, state, and local employment laws.
• Maintain confidentiality and professionalism when handling candidate and employee data.
• Support HR projects and initiatives as assigned by HR leadership.
• Assist in continuous improvement of recruitment and onboarding processes.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred (or equivalent experience).
• 3–5+ years of full-cycle recruiting experience in a fast-paced environment.
• Strong knowledge of sourcing strategies, recruitment best practices, and talent acquisition processes.
• Experience using Applicant Tracking Systems (ATS) and recruitment tools.
• Strong communication and interpersonal skills with ability to build relationships at all levels.
• Excellent organizational skills with ability to manage multiple requisitions simultaneously.
• Strong attention to detail and ability to maintain accurate data and documentation.
• Ability to work independently while collaborating effectively within an HR team.
• Familiarity with employment laws and recruitment compliance requirements.
• High level of professionalism, confidentiality, and candidate service orientation.

Work Environment and Physical Requirements

• Office-based work in a clean well-lit environment with fluctuating temperatures near others.
• Client-facing field staff and community liaisons require frequent travel to client homes or community settings; ability to drive safely; work in client homes may involve varying temperatures, odors, allergens, pets, and other environmental factors.
• Requires substantial periods of repetitive work utilizing a computer, monitor, keyboard, and mouse.
• Requires lifting and carrying equipment and supplies weighing up to 35 pounds; requires pushing and pulling equipment and supplies weighing up to 35 pounds; requires walking and standing; requires frequent sitting more than 75% of the workday; requires the ability to negotiate stairs; requires visual acuity and manual dexterity to operate equipment.

Perks and Benefits:

• Employer sponsored health Insurance with a generous employer match.
• Dental and Vision Benefits.
• Supplemental Benefits
  • Life, Accident, Critical Illness and Disability Insurance.
• 401K with a 5% company match.
• Accrued Paid-Time-Off.
• Ten company paid holidays.
• Wellness Benefits.
• Tuition Reimbursement.
• Supportive team structure and company culture with a focus on work/life balance.

Vitra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.