The Role
Coordinate interview scheduling and logistics, communicate with candidates and hiring stakeholders, track feedback, maintain ATS records, support offers and onboarding, assist with recruitment reporting, and improve hiring workflows using productivity and AI tools.
Summary Generated by Built In
About the Role
Key Responsibilities
We are seeking a highly organised and proactive Talent Acquisition Coordinator to support our hiring operations and deliver an exceptional candidate experience. The ideal candidate should have strong coordination skills, stakeholder management capabilities, attention to detail, and the ability to manage multiple hiring activities in a fast-paced environment.
This role will work closely with recruiters, hiring managers, interview panels, and candidates to ensure seamless interview scheduling and recruitment process execution.
- Coordinate and schedule interviews across multiple teams and stakeholders
- Manage end-to-end interview logistics including calendar management, meeting invites, and follow-ups
- Act as a point of contact between candidates, recruiters, and hiring managers
- Ensure a smooth and positive candidate experience throughout the recruitment process
- Track interview feedback and drive timely closure with stakeholders
- Maintain accurate candidate records, hiring trackers, and ATS updates
- Support offer rollout, documentation, and onboarding coordination
- Handle interview reschedules, conflicts, and last-minute changes efficiently
- Assist in recruitment reporting and hiring metrics management
- Partner with recruiters to ensure process adherence and operational excellence
- Continuously identify opportunities to improve recruitment coordination processes
- Use AI tools like ChatGPT and other productivity tools to improve efficiency and communication Draft professional emails, interview communication, summaries, and coordination notes Explore smarter ways to optimize recruitment operations and workflows
- 0-1 year of experience in Talent Acquisition Coordination / Recruitment Operations / HR Coordination
- Strong communication and stakeholder management skills
- Excellent organizational and multitasking abilities
- Close attention to detail and process orientation
- Ability to manage multiple interview schedules simultaneously
- Comfortable working in a fast-paced startup/product organization environment
- Proficiency in Google Workspace/MS Office tools
- Experience working with ATS platforms is preferred
- Ability to maintain confidentiality and professionalism
- Prior experience in hiring coordination
- Strong follow-up and ownership mindset
- Ability to work with cross-functional and leadership stakeholders
- Strong execution and coordination capabilities
- Problem-solving mindset with a bias for action
- Ability to handle ambiguity and prioritize effectively
- Candidate-first approach with excellent responsiveness
- Strong collaboration and communication skills
- Opportunity to work closely with high-performing hiring teams
- Fast-paced learning environment
- Exposure to end-to-end recruitment operations
Skills Required
- 0-1 year of experience in talent acquisition coordination, recruitment operations, or HR coordination
- Strong communication and stakeholder management skills
- Excellent organizational and multitasking abilities
- Close attention to detail and process orientation
- Ability to manage multiple interview schedules simultaneously
- Comfort working in a fast-paced startup or product organization environment
- Proficiency in Google Workspace or Microsoft Office tools
- Experience working with applicant tracking systems
- Ability to maintain confidentiality and professionalism
- Prior experience in hiring coordination
- Strong follow-up and ownership mindset
- Ability to work with cross-functional and leadership stakeholders
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The Company
What We Do
Wingify, doing business as VWO, is an India-based software company that develops technology products for digital experience optimization. Its VWO platform helps fast-growing companies run experimentation and conversion programs, enabling them to build extraordinary digital experiences and improve performance. The company delivers these capabilities through a single platform for websites and digital products, with a remote-first operating model.
