The Role
Support regional recruiters with administrative tasks (scheduling, resume screening, ATS data entry), assist in career fair coordination and intern program, learn recruiting tools, conduct market research, and participate in Talent Operations projects.
Summary Generated by Built In
Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/
As an intern at Ware Malcomb, you will gain hands-on experience working alongside industry professionals. You will develop practical skills in a collaborative environment supported by structured training and dedicated mentorship. As a valued team member, your curiosity, creativity, and technical knowledge will contribute to real-world projects and your professional growth.
This is an excellent opportunity for students to work under the guidance of a Corporate Talent Acquisition team and gain hands-on experience contributing to Talent Operation processes, initiatives, and projects.
Work hours are flexible within 8 AM–5 PM business hours. This is a paid, part-time, fully onsite position, with an expected schedule of 24 hours per week.
Your Role
- Handle all administrative functions for regional recruiters including scheduling and confirming phone screens, interviews and candidate assessments
- Support/ Participate in projects that enhance client experience and /or increase efficiency of the recruitment process
- Assist with the coordination of career fairs and the summer intern program
- Maintain accurate and up-to-date data in our applicant tracking system
- Learn how to effectively leverage recruiting tools such as our Applicant Tracking System, LinkedIn Recruiter, and Talent Analytics
- Assist in screening resumes for various positions
- Develop and post job descriptions in collaboration with the TA Director and Team
- Research talent landscape and market research to identify trends
- Partner with Talent Operations on various projects
- Assist with other duties as assigned
Qualifications
- Enrolled in third or fourth year of a Business Administration, Human Resources, or related program
- Prior experience in a professional office or customer service orientated environment strongly preferred
- Excellent verbal and written communication skills
- Attention to detail and highly organized
- Positive attitude and team player
- High level of integrity and strict adherence to protecting confidential information
- Proven administrative skills and expertise
- Good organizational and planning skills, with a proven ability to manage time well in a fast-paced, ever-changing, team-oriented environment
Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.
The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.
Skills Required
- Enrolled in third or fourth year of Business Administration, Human Resources, or related program
- Prior experience in a professional office or customer service environment
- Excellent verbal and written communication skills
- Attention to detail and highly organized
- Positive attitude and team player
- High level of integrity and strict adherence to protecting confidential information
- Proven administrative skills and expertise
- Good organizational and planning skills; ability to manage time in a fast-paced, team-oriented environment
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The Company
What We Do
Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects. Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm by Zweig Group. The firm is also ranked among the top 15 architecture/engineering firms in Engineering News-Record’s Top 500 Design Firms and the top 25 interior design firms in Interior Design magazine’s Top 100 Giants. For more information, visit http://www.waremalcomb.com/news and view Ware Malcomb’s Brand Video at youtube.com/waremalcomb.
