Jobs at Ware Malcomb

Manage day-to-day U.S. payroll administration for multi-state operations, ensure accurate processing and tax compliance, audit payroll data and timesheets, support payroll-related reporting, collaborate with HR and accounting, and assist with projects such as 401(k) audits.

Provide administrative support to the Accounting team in an AEC firm: manage project filing, process data entry and invoicing in Vantage/Deltek, handle COI and DocuSign document processes, follow up with clients on payments, assist month-end close and AR calls, and perform miscellaneous accounting and contract support tasks.

Support the Knowledge Manager to create and maintain learning content and logistics: edit training videos, manage the LMS and onboarding materials, schedule and promote programs, collect feedback and training data, and provide administrative support for companywide learning initiatives.

Lead firmwide public relations and communications strategy, media relations, crisis communications, executive counsel, and team leadership. Develop integrated PR plans, oversee external channels (media, social, paid), manage agencies and budgets, set brand governance, measure KPIs, and contribute hands-on to storytelling, thought leadership, and visibility initiatives.

In this role, you'll maintain a professional office environment, support operations, manage meetings, handle mail, and assist with proposals and CRM data.

Lead mechanical engineering projects across the full lifecycle as Engineer of Record, coordinating HVAC, plumbing, controls, load calculations, equipment selection, commissioning, site assessments, mentoring staff, and ensuring technical accuracy, budget control, and sustainable design.

Lead planning, design, and coordination of mechanical building systems (HVAC, plumbing, fire protection). Develop construction documents, perform calculations, coordinate multidisciplinary teams, support construction administration, site investigations, and mentor junior staff under engineer direction.