Jobs at Ware Malcomb

Support firmwide marketing activities including RFPs/RFQs, presentations, brochures, social media, press, awards, photography coordination, website updates, content creation, and CRM/Deltek data entry. Serve as primary marketing contact for select offices and assist with award submissions, event coordination, and marketing collateral management.

Manage design development, construction documents, specifications, and quality control for projects. Oversee drawing production, coordinate consultants and trade coordination, perform code research, lead construction administration and site visits, resolve clashes, review RFIs/submittals, and represent the firm at jurisdictional reviews.

Support the Knowledge Manager to create and maintain learning content and logistics: edit training videos, manage the LMS and onboarding materials, schedule and promote programs, collect feedback and training data, and provide administrative support for companywide learning initiatives.

Lead firmwide public relations and communications strategy, media relations, crisis communications, executive counsel, and team leadership. Develop integrated PR plans, oversee external channels (media, social, paid), manage agencies and budgets, set brand governance, measure KPIs, and contribute hands-on to storytelling, thought leadership, and visibility initiatives.

Lead mechanical engineering projects as Engineer of Record for HVAC, plumbing, controls, and central utilities. Oversee design, coordination, modeling, commissioning support, construction administration, mentoring, budget control, and development of engineering standards to deliver energy-efficient building solutions.

Lead mechanical engineering projects across the full lifecycle, providing EOR leadership for HVAC, plumbing, controls, load calculations, equipment selection, commissioning support, and sustainable/energy-efficient design while mentoring staff, coordinating stakeholders, and ensuring technical accuracy and budget control.

Support regional recruiters with administrative tasks (scheduling, resume screening, ATS data entry), assist in career fair coordination and intern program, learn recruiting tools, conduct market research, and participate in Talent Operations projects.

Lead design development, construction documents, specifications, and technical quality for projects. Coordinate consultants and trades, manage schedules, resolve clashes, perform code research, conduct construction administration site visits, review RFIs/submittals, and present at jurisdictional reviews while mentoring project team members.

Manage day-to-day U.S. multi-state payroll processing and records, audit timesheets and transactions, ensure tax compliance, prepare payroll/headcount reports, support payroll projects and 401(k) audit, and collaborate with HR and accounting to resolve payroll issues.

Lead delivery of contract drawings through all phases, coordinate multidisciplinary consultants, manage schedules and clash resolution, perform code analysis and construction administration, represent the firm at jurisdictional reviews, and mentor project teams to ensure technical quality and coordinated contract documents.

Support day-to-day HR operations for Mexico offices including onboarding, employment contracts, benefits administration, Mexico payroll processing, timesheet auditing, employee relations, NOM-035 compliance, recordkeeping, offboarding, leader coaching, and special HR projects.

In this role, you'll maintain a professional office environment, support operations, manage meetings, handle mail, and assist with proposals and CRM data.

Lead mechanical engineering projects across the full lifecycle as Engineer of Record, coordinating HVAC, plumbing, controls, load calculations, equipment selection, commissioning, site assessments, mentoring staff, and ensuring technical accuracy, budget control, and sustainable design.

Lead planning, design, and coordination of mechanical building systems (HVAC, plumbing, fire protection). Develop construction documents, perform calculations, coordinate multidisciplinary teams, support construction administration, site investigations, and mentor junior staff under engineer direction.

Provide project accounting support across budgeting, contracts, billing, accounts receivable, and consultant payables. Prepare contracts and budgets in Deltek Vantagepoint, generate monthly billings, reconcile A/R, support project closeouts, and train/coordinate with project teams to ensure consistency and compliance with firm guidelines.