Jobs at Ware Malcomb

Provide project accounting support across budgeting, contracts, billing, accounts receivable, and consultant payables. Prepare contracts and budgets in Deltek Vantagepoint, generate monthly billings, reconcile A/R, support project closeouts, and train/coordinate with project teams to ensure consistency and compliance with firm guidelines.

Manage architectural projects from design development through construction documentation and administration. Oversee drawing production, specifications, code analysis, clash resolution, consultant coordination, quality control, permitting, public presentations, site visits, shop drawing reviews, RFIs, and submittals. Mentor team members and collaborate with project managers, consultants, clients, and specifications teams to deliver complete, technically accurate contract documents.

Manage architectural projects from design development through construction documents and administration. Oversee drawing production, specifications, code analysis, clash resolution, consultant coordination, quality control, permitting, public presentations, site visits, submittal and RFI reviews, and project schedules. Mentor team members and coordinate consultants to deliver complete, technically accurate contract documents for construction.

Lead mechanical engineering projects across the full lifecycle as Engineer of Record, coordinating HVAC, plumbing, controls, load calculations, equipment selection, commissioning, site assessments, mentoring staff, and ensuring technical accuracy, budget control, and sustainable design.

In this role, you'll maintain a professional office environment, support operations, manage meetings, handle mail, and assist with proposals and CRM data.

Support firmwide marketing activities including RFPs/RFQs, presentations, brochures, social media, press, awards, photography coordination, website updates, content creation, and CRM/Deltek data entry. Serve as primary marketing contact for select offices and assist with award submissions, event coordination, and marketing collateral management.

Provides onsite and remote IT support across at least three offices, troubleshooting and triaging helpdesk tickets as a mid-level escalation resource. Responsibilities include resolving issues within SLAs, managing ticket queues, supporting hardware, software, networks, printing, telecom, and mobile devices, maintaining asset inventories, documenting solutions, and assisting with office moves and buildouts. The role requires customer service, technical communication, occasional after-hours work, and travel to regional work sites.

Manage design development, construction documents, specifications, and quality control for projects. Oversee drawing production, coordinate consultants and trade coordination, perform code research, lead construction administration and site visits, resolve clashes, review RFIs/submittals, and represent the firm at jurisdictional reviews.

Lead mechanical engineering projects across the full lifecycle, providing EOR leadership for HVAC, plumbing, controls, load calculations, equipment selection, commissioning support, and sustainable/energy-efficient design while mentoring staff, coordinating stakeholders, and ensuring technical accuracy and budget control.

Lead design development, construction documents, specifications, and technical quality for projects. Coordinate consultants and trades, manage schedules, resolve clashes, perform code research, conduct construction administration site visits, review RFIs/submittals, and present at jurisdictional reviews while mentoring project team members.

Lead planning, design, and coordination of mechanical building systems (HVAC, plumbing, fire protection). Develop construction documents, perform calculations, coordinate multidisciplinary teams, support construction administration, site investigations, and mentor junior staff under engineer direction.