Talent Acquisition Coordinator (Contract to FTE)

Talent Acquisition Coordinator

Picarro seeks an experienced Talent Coordinator contractor with the potential to convert to a full-time employee role and join our dynamic Talent Acquisition team in Santa Clara, California. The ideal candidate will have seven years of experience supporting recruiting operations, scheduling interviews, managing Greenhouse ATS, running reports using Excel, and contributing to wellness programs and various departmental projects. This role requires a highly organized and detail-oriented professional with excellent communication skills and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Recruiting Coordination:
• Manage end-to-end interview scheduling for candidates across multiple time zones, ensuring a seamless interview process.
• Partner with hiring managers and recruiters to coordinate candidate logistics, including travel arrangements and on-site visits.
• Serve as the primary point of contact for candidates, providing timely communication and a positive candidate experience.
• Collaborate with internal stakeholders to facilitate interview debriefs and feedback collection.
• Greenhouse ATS Management:
• Maintain and update candidate records, ensuring data accuracy and integrity within the Greenhouse applicant tracking system.
• Generate and analyze recruiting reports using Excel to track key metrics, pipeline status, and hiring trends.
• Assist with system enhancements and troubleshooting to improve efficiency and support recruitment goals.
• Wellness Program Support:
• Assist in planning and executing wellness initiatives to promote employee engagement and well-being.
• Coordinate logistics for wellness events and track participation metrics.
• Collaborate with internal teams to develop creative wellness ideas that align with company culture.
• Project Coordination:
• Support various talent department projects, including process improvements, data analysis, and compliance initiatives.
• Assist in preparing presentations, reports, and other materials to support talent acquisition strategies.
• Work closely with cross-functional teams to ensure project deliverables are met on time and within scope.

Qualifications

• A bachelor’s degree in human resources, business administration, or a related field is preferred, or 7 years of equivalent experience in place of a degree. 
• A minimum of 7 years of experience in talent coordination, scheduling, and administrative support within a recruiting or HR environment.
• Proficiency in Greenhouse ATS and Microsoft Excel (including pivot tables, VLOOKUP, and report generation).
• Exceptional organizational skills with the ability to multitask and prioritize competing demands.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills, focusing on delivering a positive candidate and stakeholder experience.
• Experience coordinating wellness programs and managing logistics for company initiatives.
• Ability to work on-site in Santa Clara, California, with occasional flexibility.

Why Join Picarro?

At Picarro, we offer a collaborative and innovative work environment where your contributions make a direct impact. Our team is dedicated to fostering growth, professional development, and a positive workplace culture.

Equal Opportunity Employer Statement

Picarro is an equal opportunity employer and values diversity. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The salary range for this role is $65k to $75k annually.

What We Offer:

• A collaborative and dynamic work environment.
• Opportunities for growth and development within a global organization.
• Competitive compensation and benefits package.