We’re looking for a Talent Acquisition Coordinator to join our People team on a 12-month fixed-term contract to cover maternity leave. Based in Darlington with a hybrid working approach, this role offers the chance to be part of a collaborative and evolving Talent Acquisition function where you’ll play a key role in delivering a great experience for both candidates and hiring managers.
Who we areRailpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds.
Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
To learn more about Railpen including our values, culture and purpose, visit our LinkedIn Life page here
The roleWorking as part of the Talent Acquisition team, you’ll provide coordination and support across the full recruitment lifecycle. You’ll help ensure our processes run smoothly, our stakeholders feel well supported, and our candidates have a positive and engaging experience from application through to offer.
You’ll:Coordinate recruitment activity from vacancy approval through to offer, ensuring everything stays on track
Schedule interviews and assessments, managing diaries across candidates, hiring managers and the wider team
Act as a central point of contact for candidate and hiring manager queries, providing clear and timely communication
Manage and maintain candidate information within our systems, ensuring data is accurate and up to date
Support with reporting and tracking, helping to keep visibility of progress across campaigns
Work closely with Talent Acquisition Partners to ensure recruitment plans are delivered effectively
Help ensure our approach is consistent, inclusive and aligned to our processes and policies
Support the delivery of assessment activity, recruitment events and wider TA projects where needed
Build and maintain talent pipelines, particularly through LinkedIn, supporting proactive sourcing for both current and future hiring needs
This role is not eligible for visa sponsorship. Applicants must have the legal right to work in the UK.
The personThis role would suit someone who enjoys working in a fast-paced environment, is organised and detail-focused, and takes pride in delivering a high-quality service to others.
We’re looking for someone who:
Communicates clearly and confidently, both written and verbally
Is well organised and able to manage multiple priorities at once
Builds positive working relationships with a range of stakeholders
Takes a proactive approach and is comfortable identifying and raising improvements
Is comfortable using systems and keeping information accurate and up to date
Has experience in a coordination, administration or recruitment support role (experience in Talent Acquisition is beneficial but not essential)
Is motivated by delivering a positive experience for candidates and colleagues
We recognise that people may not meet every requirement listed above. If you’re interested in the role and feel you could contribute, we’d encourage you to apply.
Our values of integrity, community and alignment are the guiding principles that influence our behaviour. They help us make decisions and shape our relationships with others. They’re what we stand for. You will actively demonstrate our values, helping to create a safe environment, to place the needs of the community above oneself and, through a culture of ‘fair challenge’, align to the best interests of our members.
What we can offer youRewarding youA competitive salary (depending on experience)
28 days annual leave, plus bank holidays
Defined Contribution pension
Employee assistance programme
Health cash plan
Eye care vouchers
Flu vaccination
Give as you earn scheme
Paid volunteering days
Next Steps
Please apply using the apply button or visit Careers by 5pm on Thursday 2nd July 2026.
Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life
Skills Required
- Excellent written and verbal communication skills
- Strong organisational skills and ability to manage multiple priorities
- Ability to build positive relationships with stakeholders
- Proactive approach and willingness to identify and raise improvements
- Comfortable using systems and maintaining accurate candidate information
- Experience in coordination, administration, or recruitment support
- Experience using LinkedIn for sourcing and building talent pipelines
- Based in Darlington or able to work hybrid from Darlington
- Legal right to work in the UK (no visa sponsorship available)
What We Do
The Railways Pension Scheme is one of the UK’s largest and longest established pension funds. Railpen is responsible for the safekeeping and investment of around £34 billion on behalf of the scheme’s 350,000 members who are connected to the railway industry. Railpen's purpose is to secure our members' future. To achieve this we invest the scheme’s assets to generate strong returns over the long term. Our members and their employers trust us with this very significant responsibility. We are proud of this responsibility, take it very seriously, and are committed to, and passionate about, improving their future lives. Generating the required returns is challenging. To be successful we must constantly strive to be considered a world-class asset owner by our stakeholders, with a proven track record of adding value for our members. This means we have to have excellent people, doing exemplary work, in every part of our business. We use the size of our assets to invest wisely and influentially. Our convictions and a clear set of investment beliefs guide us through complex and changing markets. We’re not afraid to think innovatively or act boldly in the best interests of the members we are proud to serve
